OPEN FORUM 6:45 P

Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

Mr. Glenn Lang, Project Manager - N6 Shared Services Review to address the Committee with a PowerPoint Presentation regarding an Overview of the N6 Shared Services Study. (Related to Item 12)

p. 1

 

2.

Ms. Mary-Frances Turner, President, York Region Rapid Transit Corporation to address the Committee regarding vivaNext - Davis Drive and Yonge Street Update. (Requesting 20 Minutes)

p. 12

 

Deputations

 

3.

Ms. Bessie Vlasis to address the Committee regarding Bully Free Community Alliance.

p. 32

 

Consent Items (Items # 4 to 28, # 32 to 37)

 

4.

Correspondence dated March 17, 2015 from Mr. Mario Sergio, Minister, Seniors Affairs requesting proclamation of June, 2015 as 'Seniors' Month' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence dated March 17, 2015 from Mr. Mario Sergio, Minister, Seniors Affairs be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim June, 2015 as 'Seniors' Month';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 33

 

 

5.

Correspondence dated March 20, 2015 from Ms. Linda Keith, President, PFLAG Canada - York Region requesting proclamation of June 13 to June 21, 2015 as 'Pride Week' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence dated March 20, 2015 from Ms. Linda Keith, President, PFLAG Canada - York Region be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim June 13 to June 21, 2015 as 'Pride Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 36

 

6.

Appointment Committee Minutes of February 23, 2015 and March 23, 2015.  

 

The Appointment Committee recommends:

 

a) THAT the Appointment Committee Minutes of February 23, 2015 and March 23, 2015 be received.

p. 37

 

7.

Appointment Committee (Closed Session) Minutes of February 23, 2015 and March 23, 2015.  

 

The Appointment Committee recommends:

 

a) THAT the Appointment Committee (Closed Session) Minutes of February 23, 2015 and March 23, 2015 be received and the individuals identified in the Appointment Committee (Closed Session) Minutes recommended for appointment to the following Committees be adopted: 

 

Accessibility Advisory Committee, Appeal Committee, Committee of Adjustment, Heritage Newmarket, Newmarket Public Library Board, Property Standards Committee.

 

 

8.

Main Street District Business Improvement Area Board of Management Minutes of February 24, 2015.

 

The Main Street District Business Improvement Area Board of Management recommends:

 

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of February 24, 2015 be received.

p. 44

 

9.

Site Plan Review Committee Minutes of March 30, 2015.

 

The Site Plan Review Committee recommends:

 

a) THAT the Site Plan Review Committee Minutes of March 30, 2015 be received.

p. 49

 

10.

Item 1 of the Site Plan Review Committee Minutes of March 30, 2015 regarding Application for Telecommunications Tower - 1151 Ringwell Drive.

 

The Site Plan Review Committee recommends:

 

a) THAT the application for Telecommunications Facility to permit a new 40 metre monopole tower to be erected on the subject lands be approved in principle and referred to staff for processing, subject to the following:

 

i) THAT the preliminary review comments provided to the applicant be addressed to the satisfaction of Town Staff;

 

ii) THAT Committee request the applicant provide a donation in the amount of $10,000.00 to the Town for a community benefit;

 

iii) AND THAT Cathy Bilotta of Standard Land Company Inc., Suite 600, 366 Bay Street TORONTO, ON M5H 4B2 be notified of this decision.

p. 52

 

11.

Item 2 of the Site Plan Review Committee Minutes of March 30, 2015 - Application for Amendment to Site Plan Approval - 18106 and 18110 Yonge Street - Regional Municipality of York.

 

The Site Plan Review Committee recommends:

 

a) THAT the application for Amendment to Site Plan Approval to permit an addition having a gross floor area of 3,310 m2 to the existing bus storage facility and a new Emergency Medical Services facility having a gross floor area of 555 m2 together with a parking lot expansion on the subject lands be referred to a Public Information Centre (PIC), subject to the following:

 

i) THAT existing fence be upgraded and appropriate landscaping for screening the EMS building be included in the plans to be presented at the Public Information Centre (PIC);

 

ii) AND THAT Martin Silver, Manager, Capital Delivery, Property Services Branch of The Regional Municipality of York, 17250 Yonge Street NEWMARKET ON L3Y 6Z1 be notified of this decision;

 

ii) AND THAT Lauren Capilongo, Associate of Malone Given Parsons Ltd., 140 Renfrew Drive, Suite 201, MARKHAM, ON  L3R 6B3 be notified of this decision.

p. 54

 

12.

Chief Administrative Officer Report 2015-03 dated March 25, 2015 regarding Northern 6 Collaboration - Presentation of Upcoming Initiatives. (Related to Item 1)

 

The Chief Administrative Officer recommends:

 

a) THAT CAO Report 2015-03 dated March 25, 2015 regarding Northern 6 Collaboration - Presentation of Upcoming Initiatives be received and the following recommendations be adopted:

 

i) THAT the CAO Report 2015-03 be received;

 

ii) AND THAT staff be directed to continue to evaluate opportunities for shared services between and among Northern 6 municipalities.

p. 60

 

13.

Development and Infrastructure Services Report - Planning and Building Services 2015-06 dated April 13, 2015 regarding the 2015 Annual Servicing Allocation Review.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2015-06 dated April 13, 2015 regarding the 2015 Annual Servicing Allocation Review be received and the following recommendations be adopted:

 

i) THAT all previously distributed servicing capacity be re-instated;

 

ii) AND THAT servicing capacity be allocated to the following development from the Town's current strategic reserve:

 

Marianneville Developments (Glenway) Phase 1 in the amount of 325 people (74 townhouses and 40 detached dwellings);

 

 

 

iii) AND THAT those developments listed as Priority 2 in Appendix 'A' (i.e. developments that have or could receive Council approval in 2015, representing a population of 3271 people) be revisited in six months for consideration of granting service allocation;

 

iv) AND THAT the Town continue to hold the balance of its unassigned and uncommitted servicing capacity (2560 people total, with a minimum of 561 people to be directed to the Centres and Corridors) in a strategic reserve.

p. 63

 

14.

Joint Development and Infrastructure Services/Planning and Building Services and Corporate Services/Financial Services Report 2015-08 dated April 13, 2015 regarding Implementation Strategy for the Newmarket Urban Centres Secondary Plan.

 

The Commissioner of Development and Infrastructure Services, the Commissioner of Corporate Services and the Director of Planning and Building Services recommend:

 

a) THAT Joint Development and Infrastructure Services/Planning and Building Services and Corporate Services/Financial Services Report 2015-08 dated April 13, 2015 regarding the Implementation Strategy for the Town of Newmarket Urban Centres Secondary Plan be received and that the following recommendations be adopted:

 

i) THAT the Implementation Strategy for the Newmarket Urban Centres Secondary Plan in Attachment 1 be approved;

 

ii) AND THAT staff be directed to review and update the Implementation Strategy in conjunction with the future review(s) and update(s) of the Development Charges By-law.

p. 70

 

15.

Information Report 2015-10 dated March 26, 2015 regarding Canada Post Switchover to Community Mailboxes.

 

(A Member of Council requested that this matter be placed on this agenda for discussion)

p. 89

 

16.

Community Services Economic Development Report Report 2015-12 dated April 2, 2015 regarding Downtown Patios - Pilot Project.  

 

The Commissioner of Community Services and the Economic Development Officer recommend:

 

 

a) THAT Community Services Economic Development Report 2015-12 dated April 2, 2015 regarding Downtown Patios Pilot Project be received and the following recommendations be adopted:

 

i) THAT Council endorse a 2015 pilot project of not more than two (2) outdoor patios in downtown Newmarket between Millard Avenue and Water Street;

 

ii) AND THAT the applicable provisions of By-law 2002-151 (Outdoor Serving Area) be waived to allow for the pilot to occur, to the satisfaction of Town staff;

 

iii) AND THAT the Main Street District Business Improvement Association be notified of this action.

p. 95

 

17.

Corporate Services Report - Legislative Services 2015-02 dated April 1, 2015 regarding 'Noise By-law Exemption Request, Ministry of Transportation re:  Pan Am and Parapan Am Games Off-Peak Deliveries'.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report - Legislative Services 2015-02 dated April 1, 2015 regarding 'Noise By-law Exemption Request, Ministry of Transportation re:  Pan Am and Parapan Am Games Off-Peak Deliveries' be received and the following recommendations be adopted:

 

i) THAT a by-law to exempt the unloading and loading of goods at off-peak deliveries for the duration of the Pan Am and Parapan Am Games from June 26, 2015 to August 15, 2015 between the hours of 7:00 p.m. to 12:00 a.m. Monday through Friday from the Noise By-law (By-law 2004-94) be enacted;

 

ii) AND THAT the Town of Newmarket and Ministry of Transportation provide notice to Newmarket residents in advance of June 26, 2015.

p. 100

 

18.

Corporate Services Report - Legislative Services 2015-05 dated April 2, 2015 regarding 'Committee Administration Policy and Committee Structure Options'.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report - Legislative Services 2015-05  dated April 2, 2015 regarding 'Committee Administration Policy and Committee Structure Options' be received and the following recommendations be adopted:

 

 

i) THAT the Committee Administration Policy (attached as Appendix 'A') be approved and immediately applied to all applicable committees;

 

ii) AND THAT Council approve Option A, as identified in this report as the committee structure for the 2014-2018 term;

 

iii) AND THAT with the exception of Statutory Committees, all Advisory Committee/Task Forces identified for dissolution in the Committee Structure Options Matrix (attached as Appendix 'B'), be formally dissolved;

 

iv) AND THAT staff be directed to prepare and/or update all necessary terms of references for Council's future approval and undertake recruitment activities as necessary;

 

v) AND THAT the Audit Committee members from the 2010-2014 term be permitted to meet until new members have been appointed.

p. 102

 

19.

Corporate Services Report - Legislative Services 2015-06 dated March 23, 2015 regarding 'Regulation and Sale of Fireworks'.  

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report - Legislative Services 2015-06 dated March 23, 2015 regarding 'Regulation and Sale of Fireworks' be received and the following recommendations be adopted:

 

i) THAT Council adopt the Draft Fireworks By-law attached as Appendix 'A';

 

ii) AND THAT the following fees be included in the Fees and Charges By-law for the 2015 Budget;

 

License to sell at a Mobile Sales Premise           $337.00

Appeals Fee                                                        $155.00

 

iii) AND THAT Council repeal By-law 2002-151 Schedule 11.

p. 123

 

20.

Corporate Services Report - Financial Services 2015-24 dated April 1, 2015 regarding Ice Storm Assistance Program Grant Agreement.

 

The Commissioner of Corporate Services and the Director of Financial Services/Treasurer recommend:

 

 

a) THAT Corporate Services Report - Financial Services 2015-24 dated April 1, 2015 regarding Ice Storm Assistance Program Grant Agreement be received and the following recommendations be adopted:

 

i) THAT the Mayor and Clerk be authorized to execute the Ice Storm Assistance Program Grant Agreement on behalf of the Town of Newmarket;

 

ii) AND THAT any funds received be applied to the Winter Control Reserve.

p. 150

 

21.

Community Services - Recreation and Culture Report 2015-08 dated April 1, 2015 regarding Artificial Turf Sports Field Follow- Up Report.  

 

The Commissioner of Community Services and the Director of Recreation and Culture recommend:

 

a) THAT Community Services - Recreation and Culture Report 2015-08 dated April 1, 2015 regarding Artificial Turf Sports Field Follow-Up Report be received and the following recommendation be adopted:

 

i)  THAT Council direct staff to carry out the next steps as outlined within this report.

p. 158

 

22.

Joint Development and Infrastructure Services Report - Planning and Building Services and Engineering Services 2015-12 dated April 2, 2015 regarding a Proposed Trail from Yonge Street to Rita's Avenue.

 

The Commissioner of Development and Infrastructure Services and the Directors of Planning and Building Services and Engineering Services recommend:

 

a) THAT Joint Development and Infrastructure Services - Planning and Building Services and Engineering Services 2015-12 dated April 2, 2015 regarding a Proposed Trail from Yonge Street to Rita's Avenue be received and the following recommendations be adopted:

 

i) THAT staff be directed to complete the trail connection from Rita's Avenue to Yonge Street as proposed by Option 1 contained in this report;

 

ii) AND THAT staff organize and hold a Public Information Centre;

 

iii) AND THAT a portion of the land be conveyed to the residents with a Town Easement to allow access for tree maintenance of existing trees on the current property line.

p. 162

 

 

23.

Development and Infrastructure Services Report - Engineering Services 2015-23 dated March 19, 2015 regarding Parking By-law Update - Construction Activity.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report – ES2015-23 dated March 19, 2015 regarding Parking By-law Update – Construction Activity be received and the following recommendations be adopted:

 

i) THAT the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

20.3 During road construction, residents are exempt from the following sections relating to the road under construction: Sections 8.2 a), 8.6 a), 10 c), 10 e), 10 f), 12 a), 12 f), 12 h), 16, and 17.  

      

20.3.1 The commencement of a Road Construction project is defined as a) the date that the Notification to Commence Work has been issued AND b) the Road Construction Signs (OTM Book 7 Temporary Signs) have been erected.  The project is defined as completed when a Certificate of Substantial Completion has been issued AND the Road Construction Signage has been removed.

 

ii) AND THAT the necessary By-laws be prepared and submitted to Council for their approval.

p. 169

 

24.

Development and Infrastructure Services Report - Engineering Services 2015-24 dated April 13, 2015 regarding Inflow and Infiltration Reduction Pilot Project.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report – ES 2015-24 dated April 13, 2015 regarding “Inflow and Infiltration Reduction Pilot Project” be received and the following recommendations be adopted:

 

i) THAT the Mayor and Clerk be authorized to execute a Tri-Party Agreement to the satisfaction of the Chief Administrative Officer, the Commissioner of Development and Infrastructure Services, the Director of Engineering and the Town Solicitor, with York Region and with Marianneville Developments Limited / Kerbel Group Inc. for an Inflow and Infiltration Reduction Pilot Project based on the principles identified in this report;

 

 

ii) AND THAT staff report back as to the outcome of the Inflow and Infiltration Reduction Pilot Project;

 

iii) AND THAT a copy of this report and Council extract be forwarded to representatives of Marianneville Developments Limited / Kerbel Group Inc. and York Region.

p. 172

 

25.

Development and Infrastructure Services Report - Engineering Services 2015-25 dated March 27, 2015 regarding 'York Region Municipal Streetscape Partnership Program - Gateway Feature at Bathurst Street/Davis Drive'.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report – ES2015-25 dated March 27, 2015 regarding “York Region Municipal Streetscape Partnership Program – Gateway Feature at Bathurst Street/Davis Drive” be received and the following recommendations be adopted:

 

i) THAT the Engineering Services Department be authorized to continue the application under the Municipal Streetscape Partnership Program offered by York Region for the Davis Drive key intersection streetscape improvements;

 

ii) AND THAT staff be authorized to maintain the works being proposed under the Municipal Streetscape Partnership Program offered by York Region for the construction of the gateway entrance feature sign at the intersection of Bathurst Street and Davis Drive.

p. 179

 

26.

Development and Infrastructure Services Report - Engineering Services 2015-26 dated March 27, 2015 regarding 'York Region Municipal Streetscape Partnership Program - Davis Drive Key Intersection Improvements'.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report – ES2015-26 dated March 27, 2015 regarding “York Region Municipal Streetscape Partnership Program – Davis Drive Key Intersections Streetscape Improvements” be received and the following recommendations be adopted:

 

i) THAT the Engineering Services Department be authorized to continue the application under the Municipal Streetscape Partnership Program offered by York Region for the Davis Drive key intersection streetscape improvements;

 

ii) AND THAT staff be authorized to maintain the works being proposed under the Municipal Streetscape Partnership Program offered by York Region for the Davis Drive key intersection streetscape improvements.

p. 182

 

27.

Development and Infrastructure Services Report - Public Works Services 2015-27 dated March 30, 2015 regarding Road Occupancy By-law - Minor Amendments.

 

The Commissioner of Development and Infrastructure Services and the Director of Public Works Services recommend:

 

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-27 dated March 30, 2015 regarding Road Occupancy By-law -Minor Amendments be received and the following recommendations be adopted:

 

i) THAT the definition of Applicant be deleted, and the new definition be added;  'Applicant' means any person making application for a Road Occupancy Permit;

 

ii) AND THAT 7.2 (b) be amended by removing 'two million dollars ($2,000,000.00); and adding 'five million dollars ($5,000,000.00)'; for required insurance coverage;

 

iii) AND THAT a By-law be prepared for Council.

p. 185

 

28.

List of Outstanding Matters.

 

Recommendation:

 

a) THAT the list of Outstanding Matters be received.

p. 187

 

Correspondence & Petitions

 

Action Items

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

New Business

 

 

Closed Session (if required)

 

 

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

 

29.

Personal matters about an identifiable individual, including municipal or local board employees - Appointment Committee recommendations for appointment. (if required)

 

 

Public Hearing Matters

 

30.

None.

 

 

Addendum (Additions and Corrections)

 

31.

(Action Item) Joint CAO/ Commissioners and Financial Services Report 2015-23 dated April 7, 2015 regarding Enhancement Options.

 

The Chief Administrative Officer, the Commissioner of Corporate Services and the Commissioner of Development and Infrastructure Services recommend:

 

a) THAT Joint CAO/Commissioners and Financial Services Report 2015-23 dated April 7, 2015 regarding Enhancement Options be received and the following recommendations be adopted:

 

i) THAT a provision of $153,000 (0.30% tax increase) for service level enhancements be confirmed for inclusion in the 2015 draft budget;

 

ii) AND THAT CreateITNow (Decision Package Item # 7) be included for $25,000, as part of the provision;

 

iii) AND THAT the Committee provide direction for applying the remaining $128,000 to transportation and winter control initiatives.

p. 192

 

32.

Joint Chief Administrative Officer/Commissioners and Financial Services Report 2015-22 dated April 7, 2015 regarding Approval of the 2015 Operating and Capital Budgets.

 

The Chief Administrative Officer, the Commissioner of Corporate Services and the Director of Financial Services/Treasurer recommend:

 

a) THAT Joint CAO/Commissioners and Financial Services Report 2015-22 dated April 7, 2015 regarding Approval of the 2015 Operating and Capital Budgets be received and the following recommendations be adopted:

i) THAT the proposed 2015 Operating Budget with expenditures of $112,926,115 be approved, which is comprised of the following components:

 

a) $61,236,741 for the Town portion, which includes an additional $505,042 for asset replacement funding;

 

b) $30,000 for the Newmarket Downtown Business Development Area (BIA);

 

c) $3,750,714 for the Library portion;

 

d) $15,116,508 for Central York Fire Services (Newmarket share);

 

e) $32,792,152 for the Water and Wastewater Rate Groups which includes an additional $620,000 for asset replacement funding;

 

ii) AND THAT the proposed 2015 Capital Budget with expenditures of $29,333,475 be approved;

 

iii) AND THAT the proposed 2015 Operating and Capital Budgets be forwarded to the Council meeting of April 20, 2015 for final approval.

p. 196

 

33.

Motion - Councillor Hempen:

 

THAT Council support audio and visual recordings of all Council Strategic Priority workshops and meetings;

 

AND THAT Council Strategic Priority meetings and workshops be live streamed and archived on the Town website for the purpose of future viewing of the public;

 

AND THAT Council direct staff to live stream and archive all future Council Strategic workshops and meetings on the Town's website.

p. 227

 

34.

Central York Fire Services - Joint Council Committee Minutes of April 7, 2015.

 

The Central York Fire Services - Joint Council Committee recommends:

 

a) THAT Central York Fire Services - Joint Council Committee Minutes of April 7, 2015 be received.

p. 228

 

35.

Item 3 of Central York Fire Services - Joint Council Committee Minutes of April 7, 2015 regarding Draft Fire Department Master Plan - Implementation Options.

 

 

 

Recommendations:

 

a) THAT Central York Fire Services - Joint Council Committee recommend to both Council's approval of the 2014 Fire Department Master Plan Update;

 

i) AND THAT Joint Council Committee make a recommendation to the Councils of the two municipalities to proceed with a land securement, subject to a report for final approval in 2015 for the construction of a new fire facility to include Administration, Training and Suppression Crew and provide for possible inclusion of Fire Prevention Division;

 

ii) AND THAT Development Charge funds to an upset limit of $25,000 be approved to hire by RFP, an architectural consultant to assist in the land securement and upon approval of land purchase and approval of further funding, to undertake the facility design.

p. 233

 

36.

Item 4 of the Central York Fire Services - Joint Council Committee Minutes of April 7, 2015 regarding feasibility of a consolidated fire service.

 

WHEREAS the consolidation of Aurora and Newmarket fire services into Central York Fire Services has achieved efficiencies through enhanced levels of fire service provided at a significantly reduced cost;

 

AND WHEREAS consolidation with additional municipalities may achieve further operating efficiencies, improved department structure, increased service level(s), and cost avoidance opportunities;

 

BE IT RESOLVED THAT staff be directed to prepare correspondence to the Council of the Town of Richmond Hill pursuing interest in the consolidation of CYFS with the Town of Richmond Hill Fire Service; 

 

AND THAT the correspondence be brought before both Councils of Aurora and Newmarket for approval and signed by Heads of Councils before submission to Richmond Hill Council.

p. 234

 

37.

Correspondence dated April 8, 2015 from Mr. Stephen Huycke, Town Clerk, Town of Aurora regarding 2015 Central York Fire Services Budget for Aurora Comment. (Related to Item 32)

 

Recommendation:

 

a) THAT the correspondence dated April 8, 2015 from Mr. Stephen Huycke, Town Clerk, Town of Aurora regarding 2015 Central York Fire Services Budget for Aurora Comment be received.

p. 235

38.

(Deputation) Ms. Anne Robins and Mr. Chris Sorley to address the Committee regarding Downtown Patios. (Related to Item 16)

p. 236

 

39.

(Deputation) Mr. John Birchall to address the Committee regarding NEAC Committee Dissolution. (Related to Item 18)

p. 237

 

Adjournment