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Additional
items to this Agenda are shown under the Addendum header.
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7.
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Appointment Committee (Closed Session) Minutes of
February 23, 2015 and March 23, 2015.
The
Appointment Committee recommends:
a)
THAT the Appointment Committee (Closed Session) Minutes of February 23,
2015 and March 23, 2015 be received and the individuals identified in the
Appointment Committee (Closed Session) Minutes recommended for appointment
to the following Committees be adopted:
Accessibility
Advisory Committee, Appeal Committee, Committee of Adjustment, Heritage
Newmarket, Newmarket Public Library Board, Property Standards Committee.
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10.
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Item 1 of the Site Plan Review Committee Minutes
of March 30, 2015 regarding Application for Telecommunications Tower - 1151
Ringwell Drive.
The
Site Plan Review Committee recommends:
a)
THAT the application for Telecommunications Facility to permit a new 40
metre monopole tower to be erected on the subject lands be approved in
principle and referred to staff for processing, subject to the following:
i)
THAT the preliminary review comments provided to the applicant be addressed
to the satisfaction of Town Staff;
ii)
THAT Committee request the applicant provide a donation in the amount of
$10,000.00 to the Town for a community benefit;
iii)
AND THAT Cathy Bilotta of Standard Land Company Inc., Suite 600, 366 Bay
Street TORONTO, ON M5H 4B2 be notified of this decision.
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p.
52
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11.
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Item 2 of the Site Plan Review Committee Minutes
of March 30, 2015 - Application for Amendment to Site Plan Approval - 18106
and 18110 Yonge Street - Regional Municipality of York.
The
Site Plan Review Committee recommends:
a)
THAT the application for Amendment to Site Plan Approval to permit an
addition having a gross floor area of 3,310 m2 to the existing bus storage
facility and a new Emergency Medical Services facility having a gross floor
area of 555 m2 together with a parking lot expansion on the subject lands
be referred to a Public Information Centre (PIC), subject to the following:
i)
THAT existing fence be upgraded and appropriate landscaping for screening
the EMS building be included in the plans to be presented at the Public
Information Centre (PIC);
ii)
AND THAT Martin Silver, Manager, Capital Delivery, Property Services Branch
of The Regional Municipality of York, 17250 Yonge Street NEWMARKET ON L3Y
6Z1 be notified of this decision;
ii)
AND THAT Lauren Capilongo, Associate of Malone Given Parsons Ltd., 140
Renfrew Drive, Suite 201, MARKHAM, ON L3R 6B3 be notified of this
decision.
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p.
54
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13.
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Development and Infrastructure Services Report -
Planning and Building Services 2015-06 dated April 13, 2015 regarding the
2015 Annual Servicing Allocation Review.
The
Commissioner of Development and Infrastructure Services and the Director of
Planning and Building Services recommend:
a)
THAT Development and Infrastructure Services Report - Planning and Building
Services 2015-06 dated April 13, 2015 regarding the 2015 Annual Servicing
Allocation Review be received and the following recommendations be adopted:
i)
THAT all previously distributed servicing capacity be re-instated;
ii)
AND THAT servicing capacity be allocated to the following development from
the Town's current strategic reserve:
Marianneville
Developments (Glenway) Phase 1 in the amount of 325 people (74 townhouses
and 40 detached dwellings);
iii)
AND THAT those developments listed as Priority 2 in Appendix 'A' (i.e.
developments that have or could receive Council approval in 2015,
representing a population of 3271 people) be revisited in six months for
consideration of granting service allocation;
iv)
AND THAT the Town continue to hold the balance of its unassigned and
uncommitted servicing capacity (2560 people total, with a minimum of 561 people
to be directed to the Centres and Corridors) in a strategic reserve.
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p.
63
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16.
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Community Services Economic Development Report
Report 2015-12 dated April 2, 2015 regarding Downtown Patios - Pilot
Project.
The
Commissioner of Community Services and the Economic Development Officer
recommend:
a)
THAT Community Services Economic Development Report 2015-12 dated April 2,
2015 regarding Downtown Patios Pilot Project be received and the following
recommendations be adopted:
i)
THAT Council endorse a 2015 pilot project of not more than two (2) outdoor
patios in downtown Newmarket between Millard Avenue and Water Street;
ii)
AND THAT the applicable provisions of By-law 2002-151 (Outdoor Serving
Area) be waived to allow for the pilot to occur, to the satisfaction of
Town staff;
iii)
AND THAT the Main Street District Business Improvement Association be
notified of this action.
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p.
95
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18.
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Corporate Services Report - Legislative Services
2015-05 dated April 2, 2015 regarding 'Committee Administration Policy and
Committee Structure Options'.
The
Commissioner of Corporate Services and the Director of Legislative Services
recommend:
a)
THAT Corporate Services Report - Legislative Services 2015-05 dated April
2, 2015 regarding 'Committee Administration Policy and Committee Structure
Options' be received and the following recommendations be adopted:
i)
THAT the Committee Administration Policy (attached as Appendix 'A') be
approved and immediately applied to all applicable committees;
ii)
AND THAT Council approve Option A, as identified in this report as the
committee structure for the 2014-2018 term;
iii)
AND THAT with the exception of Statutory Committees, all Advisory
Committee/Task Forces identified for dissolution in the Committee Structure
Options Matrix (attached as Appendix 'B'), be formally dissolved;
iv)
AND THAT staff be directed to prepare and/or update all necessary terms of
references for Council's future approval and undertake recruitment
activities as necessary;
v)
AND THAT the Audit Committee members from the 2010-2014 term be permitted
to meet until new members have been appointed.
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p.
102
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19.
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Corporate Services Report - Legislative Services
2015-06 dated March 23, 2015 regarding 'Regulation and Sale of Fireworks'.
The
Commissioner of Corporate Services and the Director of Legislative Services
recommend:
a)
THAT Corporate Services Report - Legislative Services 2015-06 dated March
23, 2015 regarding 'Regulation and Sale of Fireworks' be received and the
following recommendations be adopted:
i)
THAT Council adopt the Draft Fireworks By-law attached as Appendix 'A';
ii)
AND THAT the following fees be included in the Fees and Charges By-law for
the 2015 Budget;
License
to sell at a Mobile Sales Premise $337.00
Appeals
Fee $155.00
iii)
AND THAT Council repeal By-law 2002-151 Schedule 11.
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p.
123
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23.
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Development and Infrastructure Services Report -
Engineering Services 2015-23 dated March 19, 2015 regarding Parking By-law
Update - Construction Activity.
The
Commissioner of Development and Infrastructure Services and the Director of
Engineering Services recommend:
a)
THAT Development and Infrastructure Services Report – ES2015-23 dated March
19, 2015 regarding Parking By-law Update – Construction Activity be
received and the following recommendations be adopted:
i)
THAT the Parking By-law 1993-62, as amended, be further amended by adding
the following:
20.3
During road construction, residents are exempt from the following sections
relating to the road under construction: Sections 8.2 a), 8.6 a), 10 c), 10
e), 10 f), 12 a), 12 f), 12 h), 16, and 17.
20.3.1
The commencement of a Road Construction project is defined as a) the date
that the Notification to Commence Work has been issued AND b) the Road
Construction Signs (OTM Book 7 Temporary Signs) have been erected. The
project is defined as completed when a Certificate of Substantial
Completion has been issued AND the Road Construction Signage has been
removed.
ii)
AND THAT the necessary By-laws be prepared and submitted to Council for
their approval.
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p.
169
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24.
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Development and Infrastructure Services Report - Engineering
Services 2015-24 dated April 13, 2015 regarding Inflow and Infiltration
Reduction Pilot Project.
The
Commissioner of Development and Infrastructure Services and the Director of
Engineering Services recommend:
a)
THAT Development and Infrastructure Services Report – ES 2015-24 dated
April 13, 2015 regarding “Inflow and Infiltration Reduction Pilot Project”
be received and the following recommendations be adopted:
i)
THAT the Mayor and Clerk be authorized to execute a Tri-Party Agreement to
the satisfaction of the Chief Administrative Officer, the Commissioner of
Development and Infrastructure Services, the Director of Engineering and
the Town Solicitor, with York Region and with Marianneville Developments
Limited / Kerbel Group Inc. for an Inflow and Infiltration Reduction Pilot
Project based on the principles identified in this report;
ii)
AND THAT staff report back as to the outcome of the Inflow and Infiltration
Reduction Pilot Project;
iii)
AND THAT a copy of this report and Council extract be forwarded to
representatives of Marianneville Developments Limited / Kerbel Group Inc.
and York Region.
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p.
172
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25.
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Development and Infrastructure Services Report -
Engineering Services 2015-25 dated March 27, 2015 regarding 'York Region
Municipal Streetscape Partnership Program - Gateway Feature at Bathurst
Street/Davis Drive'.
The
Commissioner of Development and Infrastructure Services and the Director of
Engineering Services recommend:
a)
THAT Development and Infrastructure Services Report – ES2015-25 dated March
27, 2015 regarding “York Region Municipal Streetscape Partnership Program –
Gateway Feature at Bathurst Street/Davis Drive” be received and the
following recommendations be adopted:
i)
THAT the Engineering Services Department be authorized to continue the
application under the Municipal Streetscape Partnership Program offered by
York Region for the Davis Drive key intersection streetscape improvements;
ii)
AND THAT staff be authorized to maintain the works being proposed under the
Municipal Streetscape Partnership Program offered by York Region for the
construction of the gateway entrance feature sign at the intersection of
Bathurst Street and Davis Drive.
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p.
179
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27.
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Development and Infrastructure Services Report -
Public Works Services 2015-27 dated March 30, 2015 regarding Road Occupancy
By-law - Minor Amendments.
The
Commissioner of Development and Infrastructure Services and the Director of
Public Works Services recommend:
a)
THAT Development and Infrastructure Services Report - Public Works Services
2015-27 dated March 30, 2015 regarding Road Occupancy By-law -Minor
Amendments be received and the following recommendations be adopted:
i)
THAT the definition of Applicant be deleted, and the new definition be
added; 'Applicant' means any person making application for a Road
Occupancy Permit;
ii)
AND THAT 7.2 (b) be amended by removing 'two million dollars
($2,000,000.00); and adding 'five million dollars ($5,000,000.00)'; for
required insurance coverage;
iii)
AND THAT a By-law be prepared for Council.
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p.
185
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The
Closed Session Agenda and Reports will be circulated under separate cover
(Goldenrod).
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31.
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(Action Item) Joint CAO/ Commissioners and
Financial Services Report 2015-23 dated April 7, 2015 regarding Enhancement
Options.
The
Chief Administrative Officer, the Commissioner of Corporate Services and
the Commissioner of Development and Infrastructure Services recommend:
a)
THAT Joint CAO/Commissioners and Financial Services Report 2015-23 dated
April 7, 2015 regarding Enhancement Options be received and the following
recommendations be adopted:
i)
THAT a provision of $153,000 (0.30% tax increase) for service level
enhancements be confirmed for inclusion in the 2015 draft budget;
ii)
AND THAT CreateITNow (Decision Package Item # 7) be included for $25,000,
as part of the provision;
iii)
AND THAT the Committee provide direction for applying the remaining
$128,000 to transportation and winter control initiatives.
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p.
192
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32.
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Joint Chief Administrative Officer/Commissioners
and Financial Services Report 2015-22 dated April 7, 2015 regarding
Approval of the 2015 Operating and Capital Budgets.
The
Chief Administrative Officer, the Commissioner of Corporate Services and
the Director of Financial Services/Treasurer recommend:
a)
THAT Joint CAO/Commissioners and Financial Services Report 2015-22 dated
April 7, 2015 regarding Approval of the 2015 Operating and Capital Budgets
be received and the following recommendations be adopted:
i)
THAT the proposed 2015 Operating Budget with expenditures of $112,926,115
be approved, which is comprised of the following components:
a)
$61,236,741 for the Town portion, which includes an additional $505,042 for
asset replacement funding;
b)
$30,000 for the Newmarket Downtown Business Development Area (BIA);
c)
$3,750,714 for the Library portion;
d)
$15,116,508 for Central York Fire Services (Newmarket share);
e)
$32,792,152 for the Water and Wastewater Rate Groups which includes an
additional $620,000 for asset replacement funding;
ii)
AND THAT the proposed 2015 Capital Budget with expenditures of $29,333,475
be approved;
iii)
AND THAT the proposed 2015 Operating and Capital Budgets be forwarded to
the Council meeting of April 20, 2015 for final approval.
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p.
196
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33.
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Motion - Councillor Hempen:
THAT
Council support audio and visual recordings of all Council Strategic
Priority workshops and meetings;
AND
THAT Council Strategic Priority meetings and workshops be live streamed and
archived on the Town website for the purpose of future viewing of the
public;
AND
THAT Council direct staff to live stream and archive all future Council
Strategic workshops and meetings on the Town's website.
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p.
227
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35.
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Item 3 of Central York Fire Services - Joint
Council Committee Minutes of April 7, 2015 regarding Draft Fire Department
Master Plan - Implementation Options.
Recommendations:
a)
THAT Central York Fire Services - Joint Council Committee recommend to both
Council's approval of the 2014 Fire Department Master Plan Update;
i)
AND THAT Joint Council Committee make a recommendation to the Councils of
the two municipalities to proceed with a land securement, subject to a
report for final approval in 2015 for the construction of a new fire
facility to include Administration, Training and Suppression Crew and
provide for possible inclusion of Fire Prevention Division;
ii)
AND THAT Development Charge funds to an upset limit of $25,000 be approved
to hire by RFP, an architectural consultant to assist in the land
securement and upon approval of land purchase and approval of further
funding, to undertake the facility design.
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p.
233
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36.
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Item 4 of the Central York Fire Services - Joint
Council Committee Minutes of April 7, 2015 regarding feasibility of a
consolidated fire service.
WHEREAS
the consolidation of Aurora and Newmarket fire services into Central York
Fire Services has achieved efficiencies through enhanced levels of fire
service provided at a significantly reduced cost;
AND
WHEREAS consolidation with additional municipalities may achieve further
operating efficiencies, improved department structure, increased service
level(s), and cost avoidance opportunities;
BE
IT RESOLVED THAT staff be directed to prepare correspondence to the Council
of the Town of Richmond Hill pursuing interest in the consolidation of CYFS
with the Town of Richmond Hill Fire Service;
AND
THAT the correspondence be brought before both Councils of Aurora and
Newmarket for approval and signed by Heads of Councils before submission to
Richmond Hill Council.
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p.
234
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