Town of Newmarket
Agenda
Special Council Meeting - Electronic

Meeting #:
Date:	Monday, April 27, 2020
Time:	2:00 P.m. - 4:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

In accordance with the Municipal Emergency Act, Council is required to adopt Procedure By-law amendments to permit Council to meet using electronic communication. Accordingly, Council will consider matters 4.1.1 and 4.1.2 as the first items of business.

Written Deputations

At this time, the Municipal Offices are closed to the public. This meeting will be streamed live at newmarket.ca/meetings. Individuals who wish to submit a deputation in relation to an item on this agenda shall provide their comments in writing no later than 2 hours prior to the start of the meeting to [e-mail]. These comments will be read aloud by the Mayor during the live meeting, considered with the related item, and will form part of the public record.

2.

Additions & Corrections to the Agenda

3.

Conflict of Interest Declarations

4.

Items

4.1

Procedure By-law Amendment Required by Municipal Emergency Act

4.1.1

Staff Report - Amendments to the Procedure By-law to Permit Electronic Participation during a State of Emergency

• 1. That the report entitled Amendments to the Procedure By-law to Permit Electronic Participation during a State of Emergency dated April 27, 2020 be received; and,
  2. That the proposed amendments to the Town of Newmarket’s Procedure By-law 2020-12 to permit electronic participation during a state of emergency as outlined in Attachment 1 of this report be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

4.1.2

Procedure By-law Amendment (Attachment 1 to staff report)

2020-24 A By-law to amend Procedure By-law 2020-12, being a By-law to govern the proceedings of Council and Committee Meetings

• 1. That By-law 2020-24 be enacted.

4.2

Newmarket's Response to COVID-19

• 1. That the report entitled Newmarket’s Response to COVID-19 dated April 27, 2020 be received for information.

4.2.1

Written Deputation - Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group

• 1. That the Written Deputation from Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group regarding Newmarket's Response to COVID-19 be received.

4.3

Financial Relief Program

• 1. That the report entitled Financial Relief Program dated April 27, 2020 be received; and;
  2. That penalty and interest charges on property tax accounts be waived until January 1st 2021; and;
  3. That overdue water and wastewater amounts be transferred to the appropriate property tax accounts; and;
  4. The 2020 water and wastewater rate increases be reversed effective May 1 to recognize the deferral of scheduled cost increases from the Regional Municipality of York, and;
  5. That 2020 Stormwater charges be deferred to November, 2020, and;
  6. That other fees and charges, as detailed in this report, be waived to support and/or align with the above measures, and;
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

4.4

Emergency Measures By-law

4.4.1

Staff Report - Emergency Measures By-law

• 1. That the report entitled Emergency Measures By-law dated April 27, 2020 be received; and,
  2. That the Emergency Measures By-law be introduced and adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

4.4.2

By-laws (Attachments 1 and 2 to staff report)

2020-20 A By-law to regulate activities deemed to have a potentially adverse impact on the health, safety, and wellbeing of the public during the COVID-19 Emergency.
2020-21 A By-law to amend By-law 2019-62 being a By-law to implement an Administrative Monetary Penalty System (AMPS) in the Town of Newmarket.

• 1. That By-laws 2020-20 and 2020-21 be enacted.

4.5

Amendments to the Administrative Monetary Penalty System (AMPS) By-law

4.5.1

Staff Report - Amended AMPS By-law

• 1. That the report entitled Amended AMPS By-law dated April 27, 2020 be received; and,
  2. That Council approves the proposed amendments to the AMPS By-law 2019-62; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

4.5.2

By-law (Attachment 1 and 2 to staff report)

2020-22 A By-law to amend various By-laws in relation to the Administrative Monetary Penalty System (AMPS) in the Town of Newmarket.

• 1. That By-law 2020-22 be enacted.

4.6

2020 Budget Decision Packages

4.6.1

Presentation - 2020 Decision Package Summary

Note: Jag Sharma, Chief Administrative Officer and Mike Mayes, Town Treasurer/Director of Financial Services will be in attendance to provide a presentation on this matter.

• 1. That the presentation regarding the 2020 Decision Package Summary be received.

4.6.2

Staff Report - 2020 Budget Decision Packages

• 1. That the report entitled 2020 Budget Decision Packages dated April 27, 2020 be received; and,
  2. That the provision in the 2020 budget for decision packages be allocated as outlined in this report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

4.7

Town of Newmarket Administrative and Service Delivery Review (REV It Up Campaign)

4.7.1

Presentation - REV It Up Key Action Item Work Plan

Note: Lisa Lyons, Town Clerk/Director of Legislative Services and Mike Mayes, Town Treasurer/Director of Financial Services will be in attendance to provide a presentation on this matter.

4.7.2

Staff Report - REV It Up Action Plan

• 1. That the REV It Up – Action Plan, presentation and report be received; and,
  2. That the Action Plan contained in the staff presentation and included as Attachment 1, be approved in principle.

4.7.3

Written Deputation - Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group

• 1. That the Written Deputation from Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group regarding the Town of Newmarket Administrative and Service Delivery Review (REV It Up Campaign) be received.

4.8

2018 - 2022 Council Strategic Priorities

4.8.1

Presentation - Council Strategic Priorities Key Action Item Work Plan

Note: The following staff members will be in attendance to provide a presentation on this matter:

• Ian McDougall, Commissioner of Community Services
• Mike Mayes, Town Treasurer/Director of Financial Services
• Chris Kallio, Economic Development Officer
• Colin Service, Director of Recreation & Culture
• Jason Unger, Acting Director of Planning & Building Services
• Rachel Prudhomme, Director of Engineering Services
• Susan Chase, Director of Innovation & Strategic Initiatives 

4.8.2

Staff Report - 2018-2022 Council Strategic Priorities Action Plan

• 1. That the 2018-2022 Council Strategic Priorities – Action Plan, presentations and report be received; and,
  2. That the Action Plan and proposed public facing performance measurement dashboard approach, contained in the staff presentations and included as Attachment 1 and 2, be approved in principle; and,
  3. That staff provide regular progress reporting through bi-annual updates to Council and through a public facing dashboard to provide an overall performance measurement approach to track and present the progress of Council’s Strategic Priorities.

4.9

Regional Council Decision regarding Mandated Review of Regional Composition Review 

Note: Original York Region Staff Reports and Presentations attached for information purposes. Decision by the Town of Newmarket Council needed by May 15, 2020.

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That the attached Regional Correspondence be received for information; and,
  2. That Council provide direction on its decision to consent or not consent to an additional member of the Regional Municipality of York Council for the City of Vaughan; and,
  3. That the Town Clerk be directed to circulate the Town’s decision to York Region and all York Region municipalities.

4.10

By-law to Amend By-law Number 2018-49 (175 Deerfield Road)

2020-23 A By-law to amend By-law Number 2018-49, being a restricted area (zoning) by-law (Deerfield 1 GP Inc. and Deerfield 2 GP Inc. – 175 Deerfield Road)

• 1. That By-law 2020-23 be enacted.

4.11

Approval of Minutes

4.11.1

Special Council Meeting Minutes of March 18, 2020

• 1. That the Special Council Meeting Minutes of March 18, 2020 be approved.

4.11.2

Emergency Council Meeting Minutes of March 18, 2020

• 1. That the Emergency Council Meeting Minutes of March 18, 2020 be approved.

5.

Closed Session (if required)

5.1

Approval of Closed Session Minutes

Note: Public reporting out of closed session matters was done at the respective Special Council and Emergency Council Meetings on March 18, 2020.

5.1.1

Special Council Meeting (Closed Session) Minutes of March 18, 2020

• 1. That the Special Council Meeting (Closed Session) Minutes of March 18, 2020 be approved. 

5.1.2

Emergency Council Meeting (Closed Session) Minutes of March 18, 2020

• 1. That the Emergency Council Meeting (Closed Session) Minutes of March 18, 2020 be approved. 

6.

Confirmatory By-law

2020-25 A By-law to Confirm the Proceedings of the April 27, 2020 Special Council - Electronic Meeting

• 1. That By-law 2020-25 be enacted.

7.

Adjournment