Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:
Date:	Monday, October 05, 2020
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Wednesday, September 30, 2020. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

4.1

2021 Preliminary Draft Budget

Note: Mike Mayes, Director of Financial Services/Treasurer will be in attendance to provide a presentation on this matter. This item is related to item 6.1.

• 1. That the presentation provided by the Director of Financial Services/Treasurer regarding the 2021 Preliminary Draft Budget be received. 

4.2

Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule

Note: Andrew Walkom, Legislative Coordinator will be in attendance to provide a presentation on this matter. This item is related to item 6.2.

• 1. That the presentation provided by the Legislative Coordinator regarding Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule be received. 

5.

Deputations

5.1

Remote Deputation - Rescue Lake Simcoe Coalition - Lake Simcoe: Threats and Opportunities 2020

Note: Claire Malcolmson, Executive Director of Rescue Lake Simcoe Coalition will be in attendance to provide a deputation on this matter.

• 1. That the deputation provided by Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition  regarding Lake Simcoe: Threats and Opportunities 2020 be received. 

6.

Consent Items

6.1

2021 Preliminary Draft Budget

• 1. That the report entitled 2021 Preliminary Draft Operating and Capital Budgets dated October 5, 2020 be received; and,
  2. That subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2021 Tax-supported, Rate-supported Operating and Capital Budgets.

6.2

Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule

• 1. That the report entitled Electronic Participation in Meetings and 2021 Council/Committee of the Whole Schedule dated October 5, 2020 be received; and,
  2. That the proposed amendments to the Town of Newmarket’s Procedure By-law 2020-12 to permit electronic participation as outlined in Attachment 1 of this report be approved; and,
  3. That beginning in January 2021 or as determined by the Mayor and Chief Administrative Officer, staff be directed to facilitate only Council and Committee of the Whole, Site Plan Review Committee meetings in a hybrid manner with in-person and remote Members of Council, Staff and the public; and,
  4. That staff be directed to amend the remainder of 2020 Council and Committee of the Whole meetings to commence at 1:00 PM and Site Plan Review Committee meetings to commence at 9:30 AM; and,
  5. That the 2021 Council and Committee of the Whole Meeting Schedule be adopted, noting the following for January to June 2021:
     1. That Council meetings continue to commence at 1:00 PM; and,
     2. That Site Plan Review Committee meetings be held in the morning on the same day as Council meetings and commence at 9:30 AM; and,
  6. That staff be directed to report to Council in April/May 2021 on a Policy for Electronic Participation in hybrid meetings, establishing start times for Council and Committee of the Whole meetings for July to December 2021 and resumption of hybrid meetings for Advisory Committees; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

Financial Update regarding COVID-19

• 1. That the report entitled Financial Update regarding COVID-19 to Council be received; and,
  2. That staff continue to implement the mitigating measures listed in this report to lessen the financial impact of the pandemic to the Town; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.4

Site Specific Exemption to Interim Control By-law 2019-04 for 181 Beechwood Crescent

Note: This item was deferred from the September 14, 2020 Committee of the Whole meeting.

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 181 Beechwood Crescent dated September 14th, 2020 be received; and,
  2. That Council approve the requested site-specific exemption to Interim Control by-law 2019-04 for 181 Beechwood Crescent and adopt the attached exemption by-law.

6.4.1

Written Correspondence - Laura and Andrew Cummings

• 1. That the written correspondence provided by Laura and Andrew Cummings regarding Site Specific Exemption to Interim Control By-law 2019-04 for 181 Beechwood Crescent be received.

6.4.2

Written Correspondence - Janet Caverly and Steven Sugar

• 1. That the written correspondence provided by Steven Sugar and Janet Caverly regarding Site Specific Exemption to Interim Control By-law 2019-04 for 181 Beechwood Crescent be received.

6.5

INFO-2020-32: Vacant/Derelict Buildings

Note: This report was placed on the agenda at the request of Mayor Taylor.

• The Strategic Leadership Team/Operational Leadership Team recommend:

  1. That the Information Report entitled Vacant/Derelict Properties, dated September 11, 2020 be received.

6.6

Elman W. Campbell Museum Board of Management Meeting Minutes of February 20, 2020

• 1. That the Elman W. Campbell Museum Board of Management Meeting Minutes of February 20, 2020 be received.

6.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of February 19, 2020, June 2, 2020, June 12, 2020, and June 23, 2020

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of February 19, 2020, June 2, 2020, June 12, 2020, and June 23, 2020 be received. 

6.8

Newmarket Public Library Board Meeting Minutes of June 17, 2020

• 1. That the Newmarket Public Library Board Meeting Minutes of June 17, 2020 be received. 

7.

Action Items

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

10.

New Business

11.

Closed Session

11.1

Heritage Appeal Matter - Property in Ward 2

[Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.]

11.2

Local Planning Appeal Matter - Property in Ward 5

[Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.]

12.

Adjournment