Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Leslee Mason
Members Absent:
  • Darryl Gray
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Linda Peppiatt, Acting CEO
  • Jennifer Leveridge, Manager, Library Services
  • Benjamin Shaw, Manager, Library Operations
  • Lianne Bond, Administrative Coordinator

​​

1.
Meeting to be held through live video interface
 

The Chair called the meeting to order at 5:34 pm

2.
Adoption of Agenda Items
 

The Chair asked if there were any additions to the agenda.  

2.1
Adoption of the Regular Agenda
 

2.2
Adoption of the Closed Session Agenda
 

2.3
Adoption of the Consent Agenda Items
 

  • Motion21-04-180
    Moved byKelly Broome
    Seconded byJane Twinney

    That items 2.1 to 2.3 be adopted as presented.

    Carried

3.
Declarations
 

None were declared.

4.
Consent Agenda Items
 

5.
Reports
 

5.1
Dr. Seuss Books of Concern
This item has attachments. 

1.2021-04-21 Dr. Seuss books of concern (003).pdf

The Library Board reviewed the report on Dr. Seuss Books of concerns and requested that a further investigation be conducted regarding this matter.  The Board asked for further information on other materials that may be a  potential cause of concern and what other libraries and library associations are doing regarding this.

6.
Business Arising
 

6.1
Strategic Planning
 

The Acting CEO advised that the Library has had three submissions to the Request for Quote (RFQ) for Strategic Planning.  The Board appointed three Directors to the Evaluation Team to review the proposals.  The Manager, Library Operations will assist with the evaluation process.

  • Motion21-04-182
    Moved byKelly Broome
    Seconded byLeslee Mason

    That the Library Board appoint Library Board Directors Kelly Broome, Darryl Gray and Leslee Mason to evaluate the RFQ's received for Strategic Planning;

    And that the Evaluation Team report back to the Library Board at the next regularly scheduled Library Board meeting.

    Carried

6.2
Library Board Action List
This item has attachments. 

1.2021-04-21 action list.pdf

The Library Board reviewed the Action List.

  • Motion21-04-183
    Moved byJane Twinney
    Seconded byKelly Broome

    That the Library Board receive the Action List as presented.

    Carried

7.
New Business
 

There was no new Business

8.
Closed Session (If required)
 

  • Motion21-04-184
    Moved byJane Twinney
    Seconded byLeslee Mason

    That the Library Board move into a Closed Sesion at 6:10 pm to discuss personal matters pertaining to an identifiable individual per section 16.1.4 (b) of the Public Libraries Act, R.S.O. 1990 Chapter P.44.

    Carried
  • Motion21-04-185
    Moved byJane Twinney
    Seconded byKelly Broome

    That the Library Board move out of Closed Session at 6:18 pm.

    Carried
  • Motion21-04-186
    Moved byKelly Broome
    Seconded byLeslee Mason

    Motion Arising from Closed Session

    That the Library Board extend the contract of the Acting CEO as outlined in the Closed Session.

    Carried

9.
Dates of Future Meetings
 

The next regular Library Board meeting is scheduled for Wednesday, May 19, 2021 at 5:30 pm.  Location electronic via Zoom

10.
Adjournment
 

  • Motion21-04-187
    Moved byJane Twinney
    Seconded byLeslee Mason

    That there being no further business the meeting adjourn at 6:19 pm.

    Carried
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