Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:	Monday, September 13, 2021
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse (1:04 PM - 4:16 PM)
• Councillor Twinney
• Councillor Morrison
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Kwapis

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• L. Lyons, Director of Legislative Services/Town Clerk
• R. Prudhomme, Director of Engineering Services
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

​For consideration by Council on September 20, 2021.
The meeting was called to order at 1:00 PM.
Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following addition to the agenda:

• Item 5.4: Deputation provided by Matthew Leach regarding the Hewitt Circle Parking Review.

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. That the addition to the agenda be approved.
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

None.

5.

Deputations

5.1

Walk4Freedom in Newmarket on September 25, 2021

Amanda Stassen provided a deputation to Council which outlined the Walk4Freedom event to be held in Newmarket on September 25, 2021 and provided an overview of the plans for the walk throughout Newmarket.

• Moved by: Councillor Simon
  Seconded by: Councillor Bisanz
  1. That the deputation provided by Amanda Stassen regarding Walk4Freedom in Newmarket on September 25, 2021 be received.
  
  
  
  Carried

5.2

Helmer Avenue Parking Update

Erica Cooper, Recreation Manager of Eagle Terrace Long Term Care provided a deputation which outlined how guests and staff from Eagle Terrace use the on-street parking on Helmer Avenue and would be negatively affected by a reduction in parking spaces.

• Moved by: Councillor Morrison
  Seconded by: Councillor Broome
  1. That the deputation provided by Erica Cooper regarding Helmer Avenue Parking Update be received.
  
  
  
  Carried

5.3

Jordanray Boulevard Parking Review

Pat Foran provided a deputation which outlined her concerns with speeding on Jordanray Boulevard and advised that she believed removing parking spaces would increase speeding and safety issues.

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the deputation provided by Pat Foran regarding Jordanray Boulevard Parking Review be received.
  
  
  
  Carried

5.4

Hewitt Circle Parking Review

Matthew Leach provided a deputation which outlined his concern that traffic on the street was causing safety concerns. He advised that he believed that moving parking spaces to the north side of the street from the south side would help to alleviate traffic safety issues.

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the deputation provided by Matthew Leach regarding Hewitt Circle Parking Review be received.
  
  
  
  Carried

6.

Consent Items

• Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That sub-items 6.1 and 6.5 be adopted on consent. See following sub-items 6.2, 6.3, 6.4, and 6.6 for motions.
  
  
  
  Carried

6.1

Housekeeping Zoning By-law Amendment 292 – 294 Court Street

• 1. That the report entitled Housekeeping Zoning By-law Amendment 292 – 294 Court Street dated September 13, 2021 be received; and,
  2. That Zoning By-law 2020-52 be repealed; and,
  3. That Staff be directed to forward the attached Zoning By-law to a regular Council Meeting for approval; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.2

Helmer Avenue Parking Update

• An alternate motion was presented and noted below in bold. 

  Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse
  1. That the report entitled Helmer Avenue Parking Update dated April 12, 2021 be deferred for consideration until the Council meeting of September 20, 2021; and,
  2. That the correspondence provided by Dean McNeil regarding the Helmer Avenue Parking Update be deferred for consideration until the Council meeting of September 20, 2021.
  
  
  
  Carried

6.2.1

Correspondence - Dean McNeil

6.3

Hewitt Circle Parking Review

• An alternate motion was presented and noted below in bold. 

  Moved by: Councillor Broome
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Hewitt Circle Parking Review dated September 13, 2021 be received; and,
  2. That the four parking spaces on the south side of Hewitt Circle be removed; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.4

Jordanray Boulevard Parking Review

• An alternate motion was presented and noted below in bold. 

  Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That staff be directed to resend the notice of meeting and staff report to the residents of Jordanray Boulevard; and,
  2. That the report entitled Jordanray Boulevard Parking Review dated September 13, 2021 be deferred.
  
  
  
  Carried

6.5

Rushbrook Drive Parking Review

• 1. That the report entitled Rushbrook Drive Parking Review dated September 13, 2021 be received; and,
  2. That no changes to the parking restrictions on Rushbrook Drive be endorsed at this time; and,
  3. That additional No Parking signs be installed around the Narinia Crescent intersection at 9.0 metres distance in accordance with Parking Bylaw 2019-63; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.6

Vaccination Policy

• Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That the report entitled Vaccination Policy dated September 13, 2021 be received; and,
  2. That the Vaccination Policy be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.

Action Items

None.

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Council Vaccination Policy

Mayor Taylor advised that the staff vaccination policy did not apply to Council members and recommended a separate policy be developed for Council.

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Twinney
  1. That Staff be directed to create a Council member vaccination policy to be brought to the September 20, 2021 Council meeting.
  
  
  
  Carried

10.2

Animal Control By-law

Councillor Woodhouse inquired if the Animal Control By-law included a limit on domestic pigeon ownership. The Director of Legislative Services advised that staff would investigate the complaints received for resolution prior to considering a by-law amendment.

10.3

Traffic Calming Measures - Penn Avenue

Councillor Morrison advised of residents' concerns with traffic on Penn Avenue and requested staff investigate traffic calming measures on the street.

• Moved by: Councillor Morrison
  Seconded by: Councillor Bisanz
  1. That staff be directed to conduct a study to investigate traffic calming measures on Penn Avenue west of Main Street North to Maple Leaf Public School.
  
  
  
  Carried

10.4

Traffic Calming Measures - Atkins Drive and Quick Street

Councillor Simon requested a report back from staff on traffic calming measures at the intersection of Atkins Drive and Quick Street. 

• Moved by: Councillor Simon
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That staff be directed to report back to Council regarding traffic calming measures in the area of the intersection of Atkins Drive and Quick Street.
  
  
  
  Carried

10.5

All-way Stop Sign - Best Circle

Councillor Simon requested staff bring back a report regarding an all-way stop sign to be installed at the west intersection of Stonehaven Avenue and Best Circle.

• Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That Council direct Staff to report back to Council by Q4 2021 regarding a three way stop to be added to the west side of Best Circle and Stonehaven Avenue.
  
  
  
  Carried

11.

Closed Session

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Simon
  1. That the Committee of the Whole resolve into Closed Session to discuss the following matters:
     1. Ontario Land Tribunal Matter - Property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per Section 239(2)(e) of the Municipal Act, 2001.
     2. Vaccination Policy - Labour relations or employee negotiations as per Section 239 (2) (d) of the Municipal Act, 2001.
  
  
  
  Carried

  The Committee of the Whole resolved into Closed Session at 2:28 PM.
  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.
  The Committee of the Whole resumed into Open Session at 4:15 PM

  
  

11.1

Ontario Land Tribunal Matter - Property in Ward 5

11.2

Vaccination Policy

12.

Adjournment

• Moved by: Councillor Simon
  Seconded by: Councillor Woodhouse
  1. That the meeting be adjourned at 4:16 PM. 
  
  
  
  Carried