Newmarket
Public Library Board
Regular Board Meeting
Wednesday, April 20, 2016
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Kelly Broome-Plumley
Darcy McNeill
Venkatesh Rajaraman
Joe
Sponga (left at 6:30 pm)
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The Library
Board Chair called the meeting to order at 5:35 pm
Adoption
of Agenda Items
1.
Adoption of
Regular Agenda
2.
Adoption of
the Closed Session Agenda
3.
Adoption of
Consent Agenda items
The Chair
asked if there were any additions to the agenda.
Motion 16.04.108
Moved by
Kelly Broome-Plumley
Seconded
by Joe Sponga
That Agendas 1) to 3) be adopted as presented
Carried
Declarations
None were
declared.
Consent
Agenda Items:
4.
Adoption of the Regular Board Meeting
Minutes for Wednesday, March 16, 2016
5.
Adoption of the Closed Session Meeting
Minutes for Wednesday, March 16, 2016
6.
Strategic Operations Report for March, 2016
7.
Library Statistical Data for March, 2016
8.
Monthly Bank Transfer
Motion 16.04.109
Moved by
Tara Brown
Seconded
by Kelly Broome-Plumley
That Consent Agenda Items 4) to 8) be
received and approved as presented.
Carried
9.
Motion to Convene into a Closed Session
There
were no closed session items.
Policy
10. Fundraising Policy
The CEO
reviewed with the Library Board the draft Fundraising Policy. The Board asked
for additional wording regarding issuing of income tax receipts.
Motion 16.04.110
Moved by
Tom Vegh
Seconded
by Tara Brown
That the Library Board approved the Fundraising
Policy as amended.
Carried
Reports
11. First Quarter Financial Statements
First
Quarter Financial Statements indicated the Library is on target in 2016 for
both expenditures and revenue.
Motion 16.04.111
Moved by
Joe Sponga
Seconded
by Darcy McNeill
That the Library Board receive the First
Quarter Financial Statements as presented.
Carried
12. Strategic Implementation Fund
A
report on the Strategic Implementation Fund to revise the budget and plan for
the fund was reviewed by the Library Board.
Motion 16.04.111
Moved by
Tara Brown
Seconded
by Kelly Broome-Plumley
That the Library Board approved the revised budget and plan
for the Strategic Plan Implementation Fund as presented.
Carried
Business
Arising
13.
Library Board
Action List
The Library Board reviewed the Action List. The Board
confirmed that election of a Vice-Chair as per Item number 9-15 of the Library
Board Actions List will be held at the May 18, 2016 Regular Board meeting.
Motion 16.04.112
Moved by
Darcy McNeill
Seconded
by Venkatesh Rajaraman
That the Library Board receive the Action
List as presented.
Carried
14. Joint Newmarket Public Library/Town of Newmarket Council Workshop
It
was requested that the Joint Newmarket Public Library/Town of Newmarket Council
Workshop be scheduled prior to an upcoming Town of Newmarket Council meeting
scheduled in the second quarter.
New
Business
15. Code of Conduct – Media Interest
The
CEO provided a verbal report on the media interest involving the Library. The
CEO will contact local social services agencies for further assistance
regarding this matter.
Date(s) of Future Meetings
16.
The next regular
Library Board meeting will be Wednesday, May 18, 2016 at 5:30 pm in the Library
Board room.
Adjournment
Motion 16.04.113
Moved by
Venkatesh Rajaraman
Seconded
by Tara Brown
That there being no further business
meeting adjourned at 7:00 pm.
Carried
__________________________ ________________________
Joan
Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer