Town of Newmarket
Agenda
Special Council Meeting - Electronic

Meeting #:
Date:	Tuesday, May 19, 2020
Time:	2:00 P.m. - 4:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Deputations

Individuals who wish to address Council in relation to an item on this agenda have 2 options available.

1. Provide comments in writing no later than 2 hours prior to the start of the meeting to [e-mail]. These comments will be read aloud by the Mayor during the live meeting, considered with the related item, and will form part of the public record; or,
2. Join the live meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you must notify [e-mail] no later than end of day Monday, May 18, 2020 and be available to test your connection Tuesday morning before 12PM (noon).

2.

Additions & Corrections to the Agenda

3.

Conflict of Interest Declarations

4.

Deputations

In accordance with the Notice on this agenda, individuals that have pre-registered with the Clerk to verbally provide their comments through videoconferencing or telephone will be listed here.

5.

Items

5.1

Revised Workplan for 2020 and Q1 2020 Update to the Outstanding Matters List

• 1. That the report entitled Revised Work Plan for 2020 and Q1 2020 Update to the Outstanding Matters List dated May 19, 2020 be received; and,
  2. That Council adopt the revised work plan and updated Outstanding Matters List, included as Attachment 1 to this report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.2

Financial Update

• 1. That the report entitled Financial Update Staff Report to Council be received; and,
  2. That staff be directed to further investigate mitigating measures to lessen the financial impact of the pandemic on the Town, and to report back on the results; and,
  3. That changes to the 2020 capital program, and additions to the 2021 capital spending authority be made as detailed in this report; and,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

5.2.1

Written Deputation - Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group

• 1. That the Written Deputation from Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group regarding the Financial Update be received.

5.3

2021 Budget Process and Target

• 1. That the report entitled 2021 Budget Process and Target, dated May 19, 2020, be received; and,
  2. That the proposed budget schedule with a target budget adoption date of December 14, 2020 be approved; and,
  3. That endorsement be given to staff to proceed with preparation of the 2021 budgets employing the structure and targets as set out in this report; and,
  4. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  5. That the proposed community engagement plan for the budget be adopted; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.

5.4

Preferred Timing for Blue Box Transition to Full Producer Responsibility

• 1. That the report titled “Preferred Timing for Blue Box Transition to Full Producer Responsibility” dated May 19, 2020 be received; and,
  2. That as requested by the Association of Municipalities of Ontario (AMO), that Council confirm that the preferred date to transition to full producer responsibility for collection of Blue Box material is December 31, 2025, coinciding with the end of the current Northern Six (N6) waste collection contract; and,
  3. That the Town of Newmarket, in cooperation with the Northern Six (N6) municipalities, be willing to provide Blue Box collection services on behalf of producers, through future long-term collection contracts, subject to mutually agreeable financial and operational terms; and,
  4. That the resolution be forwarded to the Association of Municipalities of Ontario and to Jeff Yurek, Minister of the Environment, Conservation and Parks, Christine Elliott, MPP for Newmarket-Aurora, and to the Regional Municipality of York Region.

5.5

Regional Council Decision regarding Regional Fire Services 

Note: Regional Council Decision attached for information purposes. Decision by the Town of Newmarket Council requested by May 29, 2020.

• 1. That the correspondence from York Region regarding Regional Fire Services be received for information.

5.5.1

Staff Report - Regional Fire Services Study

• 1. That the report entitled Regional Fire Services Study dated May 19, 2020 be received; and,
  2. That the Town of Newmarket support participation in a Regional Fire study; and,
  3. That Council’s decision be forwarded to York Region; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.6

Ontario Small Urban Municipalities Executive Committee Nomination for 2020-2022 Term

• Whereas the Town of Newmarket is a member of the Associations of Municipalities of Ontario (AMO); and,
  
  Whereas the Town of Newmarket supports the work of AMO and wishes to support it further by approving a resolution with respect to appointment for the term of 2020 to 2022; and,
  
  Whereas AMO is instrumental in assuring that the needs of the municipalities are considered by the Ontario Government; and,
  
  Whereas AMO plays a pivotal role in developing policy framework that has benefits communities throughout Ontario; and,
  
  Therefore be it resolved by the Municipal Council of the Corporation of the Town of Newmarket as follows:

  1. That the Town of Newmarket Council supports Councillor Bob Kwapis to continue as a candidate for election at the AMO elections and on the Ontario Board of Directors for the Ontario Small Urban Caucus (OSUM) with previously approved terms.

5.7

Approval of Minutes

5.7.1

Special Council - Electronic Meeting Minutes of April 27, 2020

• 1. That the Special Council - Electronic Meeting Minutes of April 27, 2020 be approved.

6.

Closed Session

6.1

2020 Honorary Citizen Nomination

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.

7.

Confirmatory By-law

• 1. That By-law 2020-26 be enacted.

8.

Adjournment