Town of Newmarket

Minutes

Special Council Meeting - Electronic

Meeting #:
Date:	Tuesday, May 19, 2020
Time:	2:00 P.m. - 4:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• M. Mayes, Director of Financial Services/Town Treasurer
• J. Unger, Acting Director of Planning & Building Services
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

The meeting was called to order at 2:00 PM.
Council recessed at 3:42 PM and reconvened at 3:51 PM.
Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor provided an update on the Town of Newmarket's response to COVID-19 and the progress towards reopening businesses and Town facilities.

He advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [e-mail] or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following addition to the agenda:

• Item 4.1: Written deputation from Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group regarding the Financial Update

• Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the addition to the agenda be approved.
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Deputations

4.1

Written Deputation - Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group regarding Financial Update

Mayor Taylor read aloud the written deputation provided by Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group Item 5.1: Financial Update. Her comments addressed the mitigating measures discussed in the staff report regarding staffing and suggested a number of cost saving measures.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That the Written Deputation from Kathy (Toth) Kumpula, President, Newmarket Taxpayers Advocacy Group regarding the Financial Update be received.
  
  Carried

5.

Items

5.1

Revised Work Plan for 2020 and Q1 2020 Update to the Outstanding Matters List

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the report entitled Revised Work Plan for 2020 and Q1 2020 Update to the Outstanding Matters List dated May 19, 2020 be received; and,
  2. That Council adopt the revised work plan and updated Outstanding Matters List, included as Attachment 1 to this report as amended; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.2

Financial Update

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Financial Update Staff Report to Council be received; and,
  2. That staff be directed to further investigate mitigating measures to lessen the financial impact of the pandemic on the Town, and to report back on the results; and,
  3. That changes to the 2020 capital program, and additions to the 2021 capital spending authority be made as detailed in this report; and,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.3

2021 Budget Process and Target

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the report entitled 2021 Budget Process and Target, dated May 19, 2020, be received; and,
  2. That the proposed budget schedule with a target budget adoption date of December 14, 2020 be approved; and,
  3. That endorsement be given to staff to proceed with preparation of the 2021 budgets employing the structure and targets as amended, with options for reductions around Asset Replacement Fund contributions and Consumer Price Index as decision points for Council and a tax levy increase target of 2.99% consisting of:
     1. 0.99% base rate;
     2. 1.00% COVID-19 related contingencies; 
     3. 1.00% Asset Replacement Fund contributions; and,
  4. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  5. That the proposed community engagement plan for the budget be adopted; and,
  6. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.
  
  Carried

5.4

Preferred Timing for Blue Box Transition to Full Producer Responsibility

• Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison
  1. That the report titled “Preferred Timing for Blue Box Transition to Full Producer Responsibility” dated May 19, 2020 be received; and,
  2. That as requested by the Association of Municipalities of Ontario (AMO), that Council confirm that the preferred date to transition to full producer responsibility for collection of Blue Box material is December 31, 2025, coinciding with the end of the current Northern Six (N6) waste collection contract; and,
  3. That the Town of Newmarket, in cooperation with the Northern Six (N6) municipalities, be willing to provide Blue Box collection services on behalf of producers, through future long-term collection contracts, subject to mutually agreeable financial and operational terms; and,
  4. That the resolution be forwarded to the Association of Municipalities of Ontario and to Jeff Yurek, Minister of the Environment, Conservation and Parks, Christine Elliott, MPP for Newmarket-Aurora, and to the Regional Municipality of York Region.
  
  Carried

5.5

Regional Council Decision regarding Regional Fire Services 

5.5.1

Staff Report - Regional Fire Services Study

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That the correspondence from York Region regarding Regional Fire Services be received for information; and,
  2. That the report entitled Regional Fire Services Study dated May 19, 2020 be received; and,
  3. That the Town of Newmarket support participation in a Regional Fire study, if all nine York Region Municipalities endorse the undertaking of the study; and,
  4. That Council’s decision be forwarded to York Region; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.6

Ontario Small Urban Municipalities Executive Committee Nomination for 2020-2022 Term

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome

  Whereas the Town of Newmarket is a member of the Associations of Municipalities of Ontario (AMO); and,
  
  Whereas the Town of Newmarket supports the work of AMO and wishes to support it further by approving a resolution with respect to appointment for the term of 2020 to 2022; and,
  
  Whereas AMO is instrumental in assuring that the needs of the municipalities are considered by the Ontario Government; and,
  
  Whereas AMO plays a pivotal role in developing policy framework that has benefits communities throughout Ontario; and,
  
  Therefore be it resolved by the Municipal Council of the Corporation of the Town of Newmarket as follows:

  1. That the Town of Newmarket Council supports Councillor Bob Kwapis to continue as a candidate for election at the AMO elections and on the Ontario Board of Directors for the Ontario Small Urban Caucus (OSUM) with previously approved terms.
  
  Carried

5.7

Approval of Minutes

5.7.1

Special Council - Electronic Meeting Minutes of April 27, 2020

• Moved by: Councillor Morrison
  Seconded by: Councillor Woodhouse
  1. That the Special Council - Electronic Meeting Minutes of April 27, 2020 be approved.
  
  Carried

6.

Closed Session

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That Council resolve into Closed Session to discuss the following matters:
     1. 2020 Honorary Citizen Nomination - Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.
  
  Carried

  Council resolved into Closed Session at 4:09 PM.
  Special Council - Electronic (Closed Session) Minutes are recorded under separate cover.
  Council resumed into Open Session at 4:28 PM

  
  

6.1

2020 Honorary Citizen Nomination

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the verbal discussion regarding the Honourary Citizen Nomination be received; and,
  2. That the confidential direction to staff be approved.
  
  Carried

7.

Confirmatory By-law

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That By-law 2020-26 be enacted.
  
  Carried

8.

Adjournment

• Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the meeting be adjourned at 4:30 PM.
  
  Carried