Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:	Tuesday, May 25, 2021
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz (1:00 PM to 3:30 PM; 3:48 PM to 4:33 PM)

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• J. Unger, Director of Planning & Building Services
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

For consideration by Council on May 31, 2021.
The meeting was called to order at 1:00 PM.
Mayor Taylor in the Chair.
Committee of the Whole recessed at 3:31 PM and reconvened at 3:40 PM.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following addition to the agenda:

• Closed Session Item 11.2: Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001 (Property in Ward 2).

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the addition to the agenda be approved.
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

One Year Anniversary of the Death of George Floyd

Members of Council observed a moment of silence in recognition of the one year anniversary of the death of George Floyd. 

4.2

Newmarket's Anti-Black Racism Task Force Interim Report Presentation

Jerisha Grant-Hall, Chair of Newmarket's Anti-Black Racism Task Force provided a presentation regarding the interim task force report. The presentation included a background on anti-Black racism, the mandate of the task force, the effects of the COVID-19 pandemic on the task force's work and the community engagement that has taken place to date. The presentation concluded with the provisional recommendations of the task force. 

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. That the presentation provided by Jerisha Grant-Hall regarding Newmarket's Anti-Black Racism Task Force Interim Report Presentation be received.
  
  
  
  Carried

4.3

Proposed 2051 Forecast and Land Needs Assessment

The Director of Planning & Building Services provided an introduction to the presentation and advised that York Region is undertaking a municipal comprehensive review which will lead to a new regional official plan. Paul Bottomley, Manager of Policy, Research and Forecasting, York Region provided a presentation which provided an overview of the Provincial Forecast & Land Needs Assessment results, including the key growth targets set by the provincial growth plan. The presentation continued with maps of proposed urban expansion throughout York Region and population growth forecasts of the local municipalities of York Region. The presentation concluded with an overview of the integrated growth management policies to continue growth in the Region and next steps in the process.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the Committee of the Whole suspend the Procedure By-law to permit a presentation longer than ten minutes.
  
  
  
  Carried
• Moved by: Councillor Simon
  Seconded by: Councillor Morrison

  2. That the presentation provided by Paul Bottomley, Manager of Policy, Research and Forecasting, York Region regarding the Proposed 2051 Forecast and Land Needs Assessment be received.  

  
  
  
  Carried

4.4

Mulock Multi Use Path Feasibility Study

The Commissioner of Development & Infrastructure Services provided an introduction to the presentation and an overview of the Mulock Multi Use Path project. David McLaughlin of WSP provided a presentation which included an overview of the Mulock Multi Use Path, the goal and objectives of the project, the design considerations for the path, and the work completed to date. The presentation continued with a walkthrough of the path along its length, evaluation criteria for the path and an arborist review for the effects on trees in the area. The presentation concluded with an interactive fly-through of the path's route along Mulock Drive.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Bisanz
  1. That the presentation provided by David McLaughlin and Cristina Valente, WSP regarding the Mulock Multi Use Path Feasibility Study be received. 
  
  
  
  Carried

5.

Deputations

None.

6.

Consent Items

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Broome
  1. That sub-items 6.2, 6.5, 6.6, 6.7, and 6.8 be adopted on consent. See following sub-items 6.1 and 6.4 for motions.
  
  
  
  Carried

6.1

Newmarket's Anti-Black Racism Task Force Interim Report

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That the report entitled Newmarket Anti-Black Racism Task Force Interim Report dated May 25, 2021 be received; and,
  2. That the Newmarket Anti-Black Racism Task Force Interim Report to Council included as Attachment 2 be received; and,
  3. That staff be directed to provide Council with an information report regarding the provisional recommendations within sixty days; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.2

Property Tax Rates and By-law for 2021

• 1. That the report entitled Property Tax Rates and By-law for 2021 dated May 25, 2021 be received; and,
  2. That the property tax rates for 2021, as applied to the assessment roll returned in 2020 for 2021 taxation, be set for Town purposes as follows:
     1. Residential 0.315394%
     2. Multi-Residential 0.315394%
     3. Commercial 0.420136%
     4. Industrial 0.518255%
     5. Pipeline 0.289847%
     6. Farm 0.078848%; and,
  3. That the applicable Tax Rate By-law, attached as Appendix ‘A” be forwarded to Council for approval; and,
  4. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.3

Fiscal Strategy Update

Note: This item has been withdrawn.

6.4

Yonge Street North – York Region Municipal Streetscape Partnership Program

• Moved by: Councillor Morrison
  Seconded by: Councillor Woodhouse
  1. That the report entitled Yonge Street North - York Region Municipal Streetscape Partnership Program dated May 25, 2021 be received; and,
  2. That Staff be authorized to submit an application under York Region’s Municipal Streetscape Partnership Program for a 50/50 cost-sharing of the construction costs for streetscape improvements on Yonge Street from Davis Drive to the northern Town boundary; and,
  3. The Town agree to pay for its portion of the 50% cost-share ($2,360,710.23), to be spread through the 2022 (10%), 2023 (65%), and 2024 (25%) budget years, with all funds to be paid through Development Charges; and,
  4. That the Town agree to pay for construction costs (estimated at $303,329.72) that are outside of the 50% cost-share agreement and the 1.76% non-refundable tax for all works, all to be paid through Development Charges; and,
  5. That the Town agree to pay York Region its standard Site Inspection (6%) and Contract Administration (6%) fees for joint projects; and,
  6. That Staff be directed to enter into a Maintenance Agreement with York Region for the Yonge Street North streetscape enhancements, from Davis Drive to the northern Town boundary; and,
  7. That once the streetscape improvements are complete, they be maintained by the Town in the estimated amount of $67,000 per year (2021 dollars); and,
  8. That the foregoing be included in future Operating and Capital Budgets; and,
  9. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.5

Central York Fire Services – Joint Council Committee Meeting Minutes of March 2, 2021

• 1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of March 2, 2021 be received.
  
  
  
  

6.6

Newmarket Public Library Board Meeting Minutes of March 17, 2021

• 1. That the Newmarket Public Library Board Meeting Minutes of March 17, 2021 be received.
  
  
  
  

6.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 3, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 3, 2021 be received. 
  
  
  
  

6.8

Newmarket Anti-Black Racism Task Force Meeting Minutes of March 2, 2021 and April 6, 2021

• 1. That the Newmarket Anti-Black Racism Task Force Meeting Minutes of March 2, 2021 and April 6, 2021 be received. 
  
  
  
  

7.

Action Items

None.

8.

Notices of Motion

8.1

Councillor Bisanz - All Way Stop at Frederick Curran Lane and Art West Avenue

Councillor Bisanz provided notice for a motion regarding an All Way Stop at Frederick Curran Lane and Art West Avenue.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Reopening Small Businesses

• Moved by: Councillor Simon
  Seconded by: Councillor Twinney

  Whereas York Region has now vaccinated over 70% of the adult population; and,

  Whereas the COVID cases are soon to reach under 100 per 100,000; and,

  Whereas our small businesses who have not been able to be open and operate are suffering greatly;

  Now therefore Newmarket Council requests:

  1. That the Provincial Government reopen personal services, one on one shopping and restaurants outdoor patios as soon as possible; and,
  2. That this motion be circulated to all York Region municipalities and Members of Provincial Parliament.
  
  
  
  Carried

11.

Closed Session

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the Committee of the Whole resolve into Closed Session to discuss the following matters:
     1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001 (Property in Ward 2).
  
  
  
  Carried

  The Committee of the Whole resolved into Closed Session at 4:07 PM.
  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.
  The Committee of the Whole resumed into Open Session at 4:32 PM

  
  

11.1

Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of March 2, 2021

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That the Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of March 2, 2021 be received.
  
  
  
  Carried

11.2

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001 (Property in Ward 2)

12.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the meeting be adjourned at 4:33 PM.
  
  
  
  Carried