Town of Newmarket
Agenda
Committee of the Whole - Electronic

Meeting #:

Date:

Monday, December 05, 2022

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

Members of the public may watch the live stream at newmarket.ca/meetings or attend this meeting in person in the Council Chambers at 395 Mulock Drive.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on November 30, 2022. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Presentations & Recognitions

5.

Deputations

6.

Consent Items

6.1

Q3 2022 Financial Update

• 1. That the report entitled Q3 2022 Financial Update dated December 5, 2022 be received; and,
  2. That Council approve the transfer of bank interest earned in excess of the annual budget of $725,000 to the Asset Replacement Fund reserve; and,
  3. That Council approve the transfer of savings realized on debt servicing in the tax-supported operating budget to the Asset Replacement Fund; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.2

2023 Fees and Charges Overarching Report

• 1. That the report entitled 2023 Fees and Charges Overarching Report dated December 5, 2022, be received; and,
  2. That the attached Fees and Charges are increasing within the Treasurer’s Delegated Authority and therefore Schedules “A”, “B”, “D”, “E”, “F”, “G”, “H”, “I”, “J”, “K”, “L”, “M”, marked as Recreation Culture Services, Corporate Services, Engineering, Legislative Services – General Fees and Licensing, Fire Services, Planning, General Fees, Building Permit, Water and Wastewater Rates, and Stormwater Rates be received for Information Purposes; and,
  3. That the attached Schedule “C” Public Works increases to fees and charges above the Treasurer’s Delegated authority be approved, and adopted by by-law; and,
  4. That all Fees and Charges schedules be brought forward to Council for enactment as by-laws; and,
  5. That the fee adjustments come into full force and effect as of January 1, 2023; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

2022 Year-End Servicing Allocation Review

• 1. That the report entitled 2022 Year-End Servicing Allocation Review dated December 5, 2022 be received; and,
  2. That the Town’s remaining servicing capacity (the Town Reserve) of 2727 persons of allocation be maintained for future development, of which, 20 persons is to be held in the Severance Reserve; and,
  3. That the conditional servicing allocation commitment for 680 Gorham Street be extended until March 31, 2023; and,
  4. That the Commissioner of Development and Infrastructure Services be authorized to amend the agreement between the Town of Newmarket and 16250 Yonge Street Inc. and Shining Hill (St. John’s) Inc. by extending the servicing allocation repayment deadline from December 1, 2022 to December 1, 2023; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.4

30 Minute Parking on Main Street Review

• 1. That the report entitled 30 Minute Parking on Main Street Review dated December 5, 2022, be received; and,
  2. That Council proceed with Option A in this report; and,
  3. That staff be directed to present Council with an amendment to the Parking By-law 2019-63, as amended, which aligns with Option A in this report; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

Escalating Administrative Monetary Penalties

• 1. That the report entitled Escalating Administrative Monetary Penalties dated December 5, 2022 be received; and,
  2. That Council repeal Schedule A of the Administrative Monetary Penalty System (AMPS) By-law 2019-62, as amended; and,
  3. That Council adopt, Attachment 1 to this report, as the new Schedule A to Administrative Monetary Penalty System (AMPS) By-law 2019-62, as amended, to include escalating administrative monetary penalty amounts; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

Councillor Appointments to Committees and Committee Structure Review

• 1. That the report entitled Councillor Appointments to Committees and Committee Structure Review dated December 5, 2022 be received; and, 
  2. That Council determine and appoint the Member(s) of Council to the following committees:
     1. Accessibility Advisory Committee (1 Member); 
     2. Appointment Committee (3 Members);
     3. Audit Committee (3 Members);
     4. Central York Fire Service Joint Council Committee (3 Members);
     5. Dismantling Anti-Black Racism Task Force (up to 3 Members);
     6. Elman W. Campbell Museum Board (1 Member);
     7. Heritage Advisory Committee (1 Member);
     8. Lake Simcoe Region Conservation Authority’s Board of Directors (1 Member)
     9. Newmarket Economic Development Advisory Committee (2 Members)
     10. Newmarket Historical Society (1 Member);
     11. Newmarket Public Library Board (3 Members);
     12. Newmarket Seniors’ Meeting Place Board (1 Member);
     13. SmartCommute – Central York (1 Member); and, 
  3. That Council recommend 1 representative to York Region Council for appointment to the Lake Simcoe Region Conservation Authority’s Board of Directors; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.7

Denison Daycare at 605 Fernbank Road - Green Shed

• 1. That the report entitled “Denison Daycare 605 Fernbank Road – Green Shed”, dated December 5, 2022 be received; and,
  2. That staff be authorized to approve the demolition of the green shed located at the southwest corner of the property leased to Denison Child Care; and,
  3. That staff explore opportunities to salvage components of the green shed; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.8

Newmarket Public Library Board Meeting Minutes of June 15, 2022, September 21, 2022 and October 19, 2022

• 1. That the Newmarket Public Library Board Meeting Minutes of June 15, 2022, September 21, 2022 and October 19, 2022 be approved.

6.9

Newmarket Dismantling Anti-Black Racism Task Force Meeting Minutes of July 26, 2022

• 1. That the Newmarket Dismantling Anti-Black Racism Task Force Meeting Minutes of July 26, 2022 be approved.

7.

Action Items

8.

Notices of Motion

9.

Motions Where Notice has Already been Provided

10.

New Business

11.

Closed Session

11.1

Property Matter in Ward 1

A position, plan, procedure, criteria or instruction to be applied to any negotiation carried on or to be carried on by or on behalf of the municipality or local board as per Section 239(2)(k) of the Municipal Act, 2001.

11.2

Labour Relations Update 

Labour relations or employee negotiations as per Section 239(2)(d) of the Municipal Act, 2001.

12.

Adjournment