OPEN FORUM 6:45 P

The meeting of the Council was held on Monday, October 3, 2016 in Council Chambers, 395 Mulock Drive, Newmarket.

 

Members Present:

Mayor Van Bynen

Deputy Mayor & Regional Councillor Taylor

Councillor Vegh

Councillor Hempen

Councillor Broome

NOTE – Vacant Ward 5 Council seat

 

Absent:

Councillor Kerwin

Councillor Twinney

Councillor Bisanz

 

Staff Present:

R.N. Shelton, Chief Administrative Officer

E. Armchuk, Commissioner of Corporate Services

I. McDougall, Commissioner of Community Services

R. Nethery, Acting Commissioner of Development and Infrastructure Services

A. Brouwer, Director of Legislative Services/Town Clerk

C. Finnerty, Council/Committee Coordinator

J. Patel, Business Support Analyst

 

Open Forum

 

No one in attendance came forward to address Council during Open Forum.

 

The meeting was called to order at 7:00 p.m.

 

Mayor Van Bynen in the Chair.

 

Public Notices

 

None.

 

Additions & Corrections to the Agenda

 

None.

 

Declarations of Pecuniary Interest

 

None.

 

Presentations & Recognitions

 

None.

 

Deputations

 

None.

 

Approval of Minutes

 

1.

Council Minutes of September 12, 2016.

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Vegh

 

 

THAT the Council Minutes of September 12, 2016 be approved. 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

2.

Council (Closed Session) Minutes of September 12, 2016.

 

Moved by:      Councillor Broome

 

Seconded by: Deputy Mayor & Regional Councillor Taylor

 

 

THAT the Council (Closed Session) Minutes of September 12, 2016 be approved.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

 

 

 

Reports by Regional Representatives

 

a)

Deputy Mayor & Regional Councillor Taylor advised that he attended a Greater Toronto and Hamilton Area Mayors’ meeting, where the discussion focused around legislation updates, in particular the Growth Plan, with less emphasis on the Greenbelt Plan, Oak Ridges Moraine Plan and reforms to the Ontario Municipal Board.  In particular, there was consensus that the province needs to revisit its growth formulas in order to permit more autonomy  so that the provincial goals can be achieved. 

 

b)

Mayor Van Bynen advised that he recently attended an Association of Municipalities of Ontario Board Meeting and that a summary of items discussed would be made available shortly. 

 

Reports of Committees and Staff

 

3.

Committee of the Whole Minutes of September 26, 2016.

 

Moved by:      Councillor Hempen

 

Seconded by: Councillor Broome

 

 

THAT the Committee of the Whole Minutes of September 26, 2016 be received and the following recommendations be adopted:

 

4.

THAT the PowerPoint Presentation by Mr. Jim Gragtmans, Chair, Newmarket Economic Development Advisory Committee regarding the Economic Development Strategy – 2016 to 2020 be received.

 

5.

Community Services - Economic Development Report 2016-26 dated September 14, 2016 regarding the 2016-2020 Economic Development Strategy.

 

a) THAT Community Services - Economic Development Report 2016-26 dated September 14, 2016 regarding the 2016-2020 Economic Development Strategy be received and the following recommendation be adopted:

 

i) THAT Council endorse the 2016-2010 Economic Development Strategy to serve as a road map for the Newmarket Economic Development Advisory Committee (NEDAC) and to support overall Council strategic priorities and initiatives.

 

5.

Development and Infrastructure Services Information Report Engineering Services 2016-41 dated September 22, 2016 regarding Solar Powered Pole Mounted, Radar Speed Displays - Pilot Project.

 

 

a) THAT Development and Infrastructure Services Information Report Engineering Services 2016-41 dated September 22, 2016 regarding Solar Powered Pole Mounted, Radar Speed Displays - Pilot Project be received and the following recommendations be adopted:

 

i) THAT staff explore the pilot project initiated by the Town of Aurora regarding solar powered pole mounted radar speed displays;

 

ii) AND THAT staff follow up with each Ward Councillor with respect to proposed placement of existing speed display boards;

 

iii) AND THAT a further update report be brought back to a future meeting.  

 

6.

Development and Infrastructure Services Report - Engineering Services 2016-38 dated August 22, 2016 regarding Grace Street - Parking Review.

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-38 dated August 22, 2016 regarding Grace Street - Parking Review be received and the following recommendations be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by deleting the following:

 

No Parking Anytime on the south side of Grace Street between Roxborough Road easterly to the westerly property line of 736 Grace Street;

 

ii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be further amended by adding the following:

 

No Parking Anytime on the south side of Grace Street between Roxborough Road easterly to the east property line of 764 Grace Street;

 

iii) AND THAT the necessary By-law be prepared and submitted to Council for their approval.

 

7.

Development and Infrastructure Services Report - Engineering Services 2016-42 dated September 26, 2016 regarding Lions Park Drainage Update and Public Consultation Process.

 

a) THAT Development and Infrastructure Services Report – ES 2016-42 dated September 26, 2016 regarding “Lions Park Drainage Update – Public Consultation Process” be received and the following recommendations be adopted:

 

i) THAT the Lions Park Drainage Improvement Budget be increased to $615,000 (from the original $304,000) with $171,000 being funded by grants from the LSRCA and Environment Canada, and $444,000 from the Asset Replacement Fund, as outlined in Engineering Services Report – ES 2016-34, entitled “Ray Twinney LID and Lions Park Drainage Update” dated August 4, 2016;

 

ii) AND THAT staff be directed to proceed with the project;

 

iii) AND THAT Staff be authorized and directed to do all things necessary to give effect to the foregoing in advance of the October 3, 2016 Council meeting.

 

8.

Newmarket Public Library Board Minutes of June 22, 2016.

 

a) THAT the Newmarket Public Library Board Minutes of June 22, 2016 be received.

 

9.

Newmarket Environmental Advisory Committee Minutes of May 4, 2016.

 

a) THAT the Newmarket Environmental Advisory Committee Minutes of May 4, 2016 be received.

 

10.

Central York Fire Services - Joint Council Committee Minutes and (Closed Session) Minutes of June 7, 2016.

 

a) THAT Central York Fire Services - Joint Council Committee Minutes and (Closed Session) Minutes of June 7, 2016 be received.

 

11.

Correspondence dated August 8, 2016 from Ms. Ana Nair requesting proclamation of Friday, October 21, 2016 as 'Blue Shirt Day - Stop Bullying Day'.

 

a) THAT the correspondence from Ms. Ana Nair be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim October 21, 2016 as 'Blue Shirt Day - Stop Bullying Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

12.

Correspondence dated August 1, 2016 from Ms. Sheila Olan-Maclean, President, Ontario Coalition for Better Child Care requesting proclamation of Wednesday, October 26, 2016 as 'Child Care Worker and Early Childhood Educator Appreciation Day' in the Town of Newmarket.

 

a) THAT the correspondence from Ms. Sheila Olan-Maclean be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim Wednesday, October 26, 2016 as 'Child Care Worker and Early Childhood Educator Appreciation Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca 

 

13.

Correspondence dated September 14, 2016 from Chief I. Laing, Central York Fire Services requesting that October 9 to 15, 2016 be proclaimed 'Fire Prevention Week' in the Town of Newmarket.

 

a) THAT the correspondence from Chief Laing be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim October 9 to 15, 2016 as 'Fire Prevention Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

14.

Correspondence from Ms. Jo-anne St. Godard, Executive Director, Recycling Council of Ontario requesting proclamation of October 17 to 23, 2016 as 'Waste Reduction Week'.

 

a) THAT the correspondence from Ms. Jo-anne St. Godard be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim October 17 to 23, 2016 as 'Waste Reduction Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

15.

List of Outstanding Matters.

 

a) THAT the list of Outstanding Matters be received.

 

16.

Correspondence from Mr. Paul Bailey, Shining Hill Homes Collection Inc. dated September 26, 2016 regarding Item 5 of the agenda being Development and Infrastructure Services Report - Planning and Building Services 2016-28 dated August 29, 2016 with respect to the Coordinated Provincial Plans Review.

 

 

a) THAT the correspondence from Mr. Paul Bailey, Shining Hill Homes Collection Inc. dated September 26, 2016 regarding Development and Infrastructure Services Report – Planning and Building Services 2016-28 with respect to the Coordinated Provincial Plans Review be received.

 

17.

Development and Infrastructure Services Report - Planning and Building Services 2016-38 dated September 26, 2016 regarding Coordinated Provincial Plans Review - Oak Ridges Moraine Background.

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2016-38 dated September 26, 2016 regarding Coordinated Provincial Plans Review - Oak Ridges Moraine Background be received for information purposes be received.

 

18.

Development and Infrastructure Services Report - Planning and Building Services Report 2016-28 dated August 29, 2016 regarding Coordinated Provincial Plans Review.

 

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-28 dated August 29, 2016 regarding the Coordinated Provincial Plans Review be received and the following recommendations be adopted:

 

i) THAT Council direct staff to submit Report 2016-28 to York Region and the Province of Ontario as the Town of Newmarket's comments on the draft versions of the Provincial Plans, released by the Province as part of the Coordinated Land Use Planning Review with the exception of those comments related to the Oak Ridges Moraine Conservation Plan;

 

ii) AND THAT staff report back at the October 3, 2016 Council meeting addressing issues including Density Targets around Major Transit Station Areas and General Density Targets in the Regional context.  

 

19.

CAO - Human Resources - Community Services - Economic Development Joint Report 2016-23 dated September 6, 2016 regarding Economic Development Human Resourcing.

 

a) THAT CAO/Community Services Joint Report 2016-23 dated September 6, 2016 regarding Economic Development Human Resourcing be received and the following recommendation be adopted:

 

i) THAT Council endorse the next steps outlined herein related to the recruitment of a Business Development Officer to support ongoing and future economic development strategies and initiatives.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

20.

Committee of the Whole (Closed Session) Minutes of September 26, 2016.

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Vegh

 

 

THAT the Committee of the Whole (Closed Session) Minutes of September 26, 2016 be approved. 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

21.

Corporate Services (Legal Services), Development and Infrastructure Services and Community Services Joint (Closed Session) Report 2016-11 dated September 21, 2016 regarding a proposed or pending acquisition or disposition of land by the municipality in Ward 5 as per Section 239 (2) (c) of the Municipal Act, 2001.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Broome

 

 

a) THAT Corporate Services (Legal Services), Development and Infrastructure Services and Community Services Joint (Closed Session) Report 2016-11 dated September 21, 2016 regarding a potential land disposition of land be received;

 

b) AND THAT staff proceed as directed at the September 26, 2016 Committee of the Whole (Closed Session) meeting. 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

22.

Development and Infrastructure Services Report - Planning and Building Services 2016-41 dated October 3, 2016 regarding Coordinated Provincial Plans Review - Additional Growth Plan Density Comments.

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Vegh

 

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2016-41 dated October 3, 2016 regarding the Coordinated Provincial Plans Review - Additional Growth Plan Density Comments be received and the following recommendation be adopted:

 

i) THAT Council direct staff to submit Report 2016-41 to York Region and the Province of Ontario as Town of Newmarket's additional comments on the draft version of the Provincial Growth Plan, released by the Province as part of the Coordinated Land Use Planning Review, in addition to those comments contained in Report 2016-28.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

23.

Municipal Council Blanket Support Resolution – Feed-in Tariff (FIT) Program, Version 5.0.

 

Moved by:      Deputy Mayor & Regional Councillor Taylor

 

Seconded by: Councillor Broome

 

 

THAT WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0;

 

AND WHEREAS the Province's FIT Program encourages the construction and operation of Rooftop Solar PV generation projects (the "Projects");

 

AND WHEREAS one or more Projects may be constructed and operated in the Town of Newmarket;

 

AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts;

 

NOW THEREFORE BE IT RESOLVED THAT Council of the Town of Newmarket supports the construction and operation of the Projects anywhere in the Town of Newmarket.

 

This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

By-laws

 

24.

By-law 2016-49.

 

 

2016-49

A By-Law to amend By-law 1993-62, as amended, being a By-law to regulate parking within the Town of Newmarket. (Grace Street)

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Hempen

 

 

THAT By-law 2016-49 be enacted.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

Notices of Motions

 

None.

 

Motions

 

None.

 

 

Announcements & Community Events

 

a)

Deputy Mayor & Regional Councillor Taylor advised that the Town, in partnership with the Lake Simcoe Region Conservation Authority, is working on a stormwater improvement project at the Ray Twinney Recreation Complex and further advised that a Public Open House is scheduled for Tuesday, October 11, 2016 from 6:00 p.m. to 8:00 p.m. at the Municipal Offices, 395 Mulock Drive. The stormwater improvement project will use innovative solutions to manage and treat stormwater in the area, aimed at reducing downstream flooding and pollutants and chemicals from going into the Western Creek. Also included is replacement of the asphalt parking lot at the main entrance of the Ray Twinney Recreation Complex with permeable interlocking pavers and the conversion of the parking lot island to a rain garden. For more information, contact Jen Slykhuis at 905-953-5300 ext. 2506.

 

b)

Deputy Mayor & Regional Councillor Taylor advised Ward 5 residents that the Newmarket Chamber of Commerce is hosting a ‘Meet the Candidates Open House’ at the Newmarket Theatre, 505 Pickering Crescent on Tuesday, October 4, 2016 beginning at 6:00 p.m. with an Open House, followed by a Question and Answer period at 7:30 p.m.

 

c)

Councillor Vegh invited Ward 1 residents to drop in for a one-on-one meeting on Tuesday October 4, 2016 from 7:00 p.m. to 9:00 p.m at the Magna Centre, 800 Mulock Drive. Further information is available by calling 905-895-7095 or email to tvegh@newmarket.ca

 

d)

Councillor Broome advised that a Public Information Centre (PIC) is being held on Wednesday, October 12, 2016 from 6:00 p.m. to 8:00 p.m. at the Municipal Office, 395 Mulock Drive regarding the Municipal Class Environmental Assessment Study initiated by the Town to develop a stormwater management strategy to address flooding concerns in the Wayne Drive/Waratah Avenue area.  The PIC will present the purpose and scope of the study, confirm the project need, describe study area conditions and review alternative solutions.  A second PIC, planned for the winter of 2017, will present the recommended flooding mitigation strategy.  For further information contact Jen Slykhuis at 905-953-5300 ext. 2506.

 

 

 

 

 

 

 

 

 

e)

Councillor Hempen advised that a Committee of the Whole Public Planning Session is scheduled for Tuesday, October 18, 2016 at 7:00 p.m. in the Council Chambers, 395 Mulock Drive to discuss an application for a Zoning By-law Amendment for the lands municipally known as 507 Mulock Drive.  The net effect of this application is to permit a 2 storey mixed use medical office, including medical offices, laboratories, medical clinic and retail uses.  The applicant proposes to amend the existing Mixed Employment zone to permit the medical clinic, laboratory and retail uses on the subject lands.  

 

f)

Mayor Van Bynen advised of an opportunity to discuss the budget on Wednesday, October 5, 2016 from 6:00 p.m. to 8:00 p.m. at the Old Town Hall, 460 Botsford Street.  This is an engagement tool and opportunity to work with other community members to help the Town with its 2017 Budget. Space is limited, so please reserve your spot by calling Kate Porretta at 905-953-5300 ext. 2046. For more information, visit www.newmarket.ca/2017budget  

 

g)

Mayor Van Bynen advised that the Town of Newmarket Offices will be closed on Monday, October 10, 2016 to observe Thanksgiving Day.

 

h)

Mayor Van Bynen advised that he will be at “Mayor in the Square” at the Newmarket Farmers’ Market on Saturday, October 22, 2016 from 10:00 a.m. until noon.

 

i)

Mayor Van Bynen advised that the next Council meeting is Monday, October 24, 2016 at 7:00 p.m.

 

New Business

 

a)

Deputy Mayor & Regional Councillor Taylor advised residents that although the Council process seems expedient, that considerable debate takes place at Committee of the Whole meeting in advance of Council.  Mayor Van Bynen reminded residents that all Council and Committee of the Whole meetings are live streamed and archived on the Town’s website for viewing at any time.

 

Closed Session

 

Mayor Van Bynen advised that there was no requirement for a Closed Session.

 

Confirmatory By-law

 

25.

Confirmatory By-law.

 

 

 

 

 

2016-50

A By-law to confirm the proceedings of Council at its meeting of October 3, 2016.

 

Moved by:      Councillor Vegh

 

Seconded by: Councillor Broome

 

 

THAT By-law 2016-50 be enacted. 

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

Adjournment

 

26.

Adjournment.

 

Moved by:      Councillor Hempen

 

Seconded by: Deputy Mayor & Regional Councillor Taylor

 

 

THAT the meeting adjourn.

 

In Favour:

Mayor Van Bynen, Deputy Mayor & Regional Councillor Taylor, Councillor Vegh, Councillor Hempen, Councillor Broome

Opposed:

(None)

(5 in favour, 0 opposed)

 

Carried

 

There being no further business, the meeting adjourned at 7:16 p.m.

 

 

Tony Van Bynen, Mayor

 

Andrew Brouwer, Town Clerk