OPEN FORUM 6:45 P

The meeting of the Appointment Committee was held on Monday, April 20, 2015 in Davis Room, 395 Mulock Drive, Newmarket.

 

Members Present:

Councillor Twinney, Chair

Mayor Van Bynen

Councillor Bisanz

 

 

Staff Present:

A. Brouwer, Director of Legislative Services/Town Clerk

L. Lyons, Deputy Clerk

C. Finnerty, Council/Committee Coordinator

 

The meeting was called to order at 3:08 p.m.

 

Councillor Twinney in the Chair.

 

Additions & Corrections to the Agenda

 

None.

 

Declarations of Pecuniary Interest

 

None.

 

Deputations/Presentations

 

None.

 

Approval of Minutes

 

1.

Appointment Committee Minutes of March 23, 2015.

 

 

 

Moved by:        Councillor Bisanz

Seconded by:   Mayor Van Bynen

 

 

THAT the Appointment Committee Minutes of March 23, 2015 be approved.

 

 

Carried

 

 

2.

Appointment Committee (Closed Session) Minutes of March 23, 2015.

 

 

 

Moved by:        Mayor Van Bynen

Seconded by:  Councillor Bisanz

 

 

THAT the Appointment Committee (Closed Session) Minutes of March 23, 2015 be approved.

 

 

Carried

 

Items for Discussion

 

3.

Committee Public Appointment Policy.

 

 

 

Discussion ensued regarding the term limit and policy related to the term being concurrent with the term of Council, retention of experienced members while providing opportunity for new members and amendments to the Terms of Reference for each Committee and alignment with Corporate Policy.

 

 

 

Moved by:        Mayor Van Bynen

Seconded by:  Councillor Bisanz

 

 

 

a) THAT returning appointees be limited to one further term of appointment on the same committee (to expire 2018, or until the appointment of successors by the 2018 Council);

 

b) AND THAT new appointees be limited to two terms of appointments on the same committee (to expire 2022, or until the appointment of successors by the 2022 Council) in accordance with the Committee Public Appointment Policy;

 

c) AND THAT staff review the Committee Public Appointment Policy with respect to term limits and report back to the Appointment Committee mid-term.

 

 

Carried

 

Closed Session

 

 

 

 

 

 

 

 

4.

Personal matters about identifiable individuals - Review of Applicants to the following Statutory Committees:

a) Accessibility Advisory Committee

b) Appeal Committee

c) Committee of Adjustment

d) Heritage Newmarket Advisory Committee

e) Newmarket Public Library Board

f) Property Standards Committee

 

 

Moved by:          Councillor Bisanz

Seconded by:    Mayor Van Bynen

 

 

 

THAT the Appointment Committee resolve into Closed Session for the purpose of discussing personal matters about identifiable individuals.

 

 

 

Carried

 

 

 

The Committee resolved into Closed Session at 3:23 p.m.

 

 

 

The Appointment Committee (Closed Session) Minutes are recorded under separate cover.

 

 

 

The Committee resumed into Public Session at 4:17 p.m.

 

New Business

 

None.

 

Adjournment

 

Moved by:        Mayor Van Bynen

Seconded by:   Councillor Bisanz

 

THAT the meeting adjourn. 

 

Carried

 

There being no further business, the meeting adjourned at 4:17 p.m.

 

 

 

 

 

 

Date

 

Councillor Twinney, Chair

 

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