Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:	Monday, February 01, 2021
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• R. Prudhomme, Director of Engineering Services
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

For consideration by Council on February 8, 2021.
The meeting was called to order at 1:00 PM.
Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following addition to the agenda:

• Item 5.1: Deputation provided by Paul Fisher regarding the William Roe Boulevard / Dixon Boulevard Traffic Review.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the addition to the agenda be approved.
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

None.

5.

Deputations

5.1

William Roe Boulevard / Dixon Boulevard Traffic Review

Paul Fisher provided a deputation which outlined his concerns with traffic in the area of the William Roe Boulevard and Dixon Boulevard intersection. He advised that he believed speed limit signs in the area were not clear and that the repaving of the street had led to increased traffic speeds.

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the deputation provided by Paul Fisher regarding William Roe Boulevard/Dixon Boulevard Traffic Review be received. 
  
  
  
  Carried

6.

Consent Items

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That sub-items 6.4, 6.5, and 6.6 be adopted on consent. See following sub-items 6.1, 6.2, and 6.3 for motions.
  
  
  
  Carried

6.1

William Roe Boulevard / Dixon Boulevard Traffic Review

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That items 6.1.1, 6.1.2, 6.1.3, 6.1.4, 6.1.5, 6.1.6, 6.1.7, and 6.1.8 being correspondence provided by Lynda Newman, Doug Mossop, Linda Pearson, Tyler Raponi, Wolfgang and Rita Benz, Paul Fisher, Beverley Varcoe, and Catherine Ross be received; and,
  2. That the report entitled William Roe Boulevard /Dixon Boulevard Traffic Review dated February 1, 2021 be referred back to staff in order to gather further traffic data and to provide a report to a future Committee of the Whole meeting.
  
  
  
  Carried

6.1.1

Correspondence - Lynda Newman

6.1.2

Correspondence - Doug Mossop

6.1.3

Correspondence - Linda Pearson

6.1.4

Correspondence - Tyler Raponi

6.1.5

Correspondence - Wolfgang and Rita Benz

6.1.6

Correspondence - Paul Fisher

6.1.7

Correspondence - Beverley Varcoe

6.1.8

Correspondence - Catherine Ross

6.2

Flagstone Avenue Speed Hump Request

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That item 6.2.1 being correspondence provided by Christine Smith be received; and,
  2. That the report entitled Flagstone Avenue Speed Hump Request dated February 1, 2021 be received; and,
  3. That speed humps not be implemented at this time; and,
  4. That Category 1 measures be implemented on the street to mitigate speeds; and,
  5. That the street be monitored in 2021 to determine impact of the mitigation measures, and that Staff report back to Town Council if additional measures are necessary; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.2.1

Correspondence - Christine Smith

6.3

Simcoe Street Traffic Review

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Simcoe Street Traffic Review dated February 1, 2021 be received; and,
  2. That the solar radar display board be deployed on Simcoe Street; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.4

Servicing Allocation Six-month Review

• 1. That the report entitled Servicing Allocation Six-Month Review dated February 1, 2021 be received; and,
  2. That the Town’s remaining servicing capacity (the Town Reserve) of 1833 persons of allocation, of which 16 persons is to be held in the Severance Reserve, be maintained for future development; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.5

Fourth Quarterly Update to the Outstanding Matters List for 2020

• 1. That the report entitled Fourth Quarterly Update to the Outstanding Matters List for 2020 dated February 1, 2021 be received; and,
  2. That Council adopt the updated Outstanding Matters List; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.6

Main Street District Business Improvement Area Board of Management Meeting Minutes of December 16, 2020

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of December 16, 2020 be received. 
  
  
  
  

7.

Action Items

None.

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Off Leash Dogs on Dave Kerwin Trail

Councillor Bisanz advised that dogs being walked off leash on the Dave Kerwin Trail is an ongoing issue. The Director of Legislative Services/Town Clerk advised that staff would examine options for the trail including joint education opportunities.

10.2

Staff Report on Bike Lanes

Councillor Broome inquired into the status of an upcoming staff report on bicycle lane projects. The Commissioner of Development & Infrastructure advised that the report was currently scheduled to be included on the February 22, 2021 Committee of the Whole agenda.

10.3

Community Ice Rink

Councillor Broome thanked staff for their efforts to help prepare the community ice rink at Whipper Watson Park.

11.

Closed Session

• Moved by: Councillor Morrison
  Seconded by: Councillor Broome

  That the Committee of the Whole resolve into Closed Session to discuss the following matters:

  1. Appointment to the Newmarket Economic Development Advisory Committee (NEDAC) - Newmarket Chamber of Commerce Representative - Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001.

  2. Proposed Disposition of Land - Property in Ward 6 - A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.

  3. Appeal to the Local Planning Appeal Tribunal re: 55 Eagle Street East (Ward 5) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.

  4. Litigation Update on Superior Court matters involving construction (Ward 2) and a disputed janitorial contract, a Small Claims Court matter involving construction (Wards 3 & 5) and a Human Rights Tribunal Matter involving Park Avenue (Ward 5) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.

  
  
  
  Carried

  The Committee of the Whole resolved into Closed Session at 2:12 PM.
  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.
  The Committee of the Whole resumed into Open Session at 4:09 PM

  
  

11.1

Appointment to the Newmarket Economic Development Advisory Committee (NEDAC) - Newmarket Chamber of Commerce Representative

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001.

11.2

Proposed Disposition of Land - Property in Ward 6

A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239 (2) (c) of the Municipal Act, 2001.

11.3

Appeal to the Local Planning Appeal Tribunal re: 55 Eagle Street East (Ward 5)

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.

11.4

Litigation Update on Superior Court matters involving construction (Ward 2) and a disputed janitorial contract, a Small Claims Court matter involving construction (Wards 3 & 5) and a Human Rights Tribunal Matter involving Park Avenue (Ward 5)

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239 (2)(e) of the Municipal Act, 2001.

12.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the meeting be adjourned at 4:09 PM.
  
  
  
  Carried