Town of Newmarket
Agenda
Council - Electronic

Meeting #:
Date:	Monday, December 14, 2020
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Public Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Sunday, December 13, 2020. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter

How to get involved with planning applications (item 4.1)

Newmarket Council will not be making any final decisions at this meeting in relation to item 4.1, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or participating in a live deputation through video conferencing during the meeting. To learn more about how to get involved, please email and include your contact information (name and phone number).

4.1

Commercial Rooftop Patios

Note: Meghan White, Senior Planner - Development, will be in attendance to provide a presentation on this matter. 
The Notice of Statutory Public Meeting has been attached for information purposes only.

5.

Presentations & Recognitions

5.1

Established Neighbourhood Compatibility Study - Official Plan and Zoning By-law Amendments

Note: Phoebe Chow, Senior Planner - Policy, will be in attendance to provide a presentation on this matter. This item is related to item 9.1. 

6.

Deputations

7.

Minutes

7.1

Council - Electronic Meeting Minutes of November 23, 2020

• 1. That the Council - Electronic Meeting Minutes of November 23, 2020 be approved.

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Established Neighbourhood Compatibility Study and Policy Recommendations

Note: This item was deferred from the November 2, 2020 Council - Electronic meeting. 

• 1. That the report entitled Established Neighbourhood Compatibility Study and Policy Recommendations dated October 26, 2020 be received; and,
  2. That the Policy Recommendations Report prepared by SvN dated September 2020 attached as Attachment 1 be received; and,
  3. That the attached draft Official Plan Amendment No. 29 be adopted; and,
  4. That the attached draft Zoning By-law be enacted; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.1

Correspondence - Frank Orsi

• 1. That the correspondence provided by Frank Orsi regarding the Established Neighbourhood Compatibility Study and Policy Recommendations be received. 

9.2

Special Committee of the Whole - Electronic Meeting Minutes of December 1, 2020

Note: This meeting dealt with the Mulock Property Emerging Design Concept.

• 1. That the Special Committee of the Whole - Electronic Meeting Minutes of December 1, 2020 be received and the recommendations noted within be adopted.

9.2.1

Presentation - Mulock Property Emerging Design Concept

• 1. That the presentation provided by Lisa Rapoport, PLANT Architect Inc. and Sara Udow, Process, regarding the Mulock Property Emerging Design Concept be received. 

9.2.2

Mulock Property Emerging Design Concept

• 1. That the correspondence provided by Tori Maxwell-Turanski regarding the Mulock Property Emerging Design Concept be received; and,
  2. That the report entitled Mulock Property Emerging Design Concept dated December 1, 2020 be received; and,
  3. That comments on the emerging design concept and Mulock Park amenities be received and used as input to a further developed concept plan to again be presented to Council and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.3

Correspondence - Tori Maxwell-Turanski

Note: See sub-item 9.2.2 above. 

9.3

Committee of the Whole - Electronic Meeting Minutes of December 7, 2020

• 1. That the Committee of the Whole - Electronic Meeting Minutes of December 7, 2020 be received and the recommendations noted within be adopted.

9.3.1

Presentation - Draft 2021 Operating and Capital Budgets

Note: See sub-item 9.3.2 below.

9.3.2

Draft 2021 Operating and Capital Budgets

• 1. That the presentation provided by the Director of Financial Services/Treasurer and the Manager of Accounting & Finance regarding the Draft 2021 Operating and Capital Budgets be received; and,
  2. That the report entitled Draft 2021 Operating and Capital Budgets dated December 7, 2020 be received; and,
  3. That the COVID-19 contingency fund contribution be increased to 0.8%, primarily through the use of anticipated savings and revenue from REV it Up initiatives, while maintaining the overall tax levy increase of 1.98% and in doing so, not impact service levels and continue to preserve fiscal sustainability; and,
  4. That the Draft 2021 Operating Budget with expenditures of $137,020,270 be approved, which is comprised of the following components:
     1. $68,956,971 for Town purposes, including a $500,000 Contingency
     2. $17,322,399 for Central York Fire Services (Newmarket’s share)
     3. $3,690,895 for the Newmarket Public Library
     4. $30,000 for the Main Street District Business Improvement Area (BIA)
     5. $19,646,000 for the Water Rate Group
     6. $22,164,000 for the Wastewater Rate Group
     7. $2,410,960 for the Stormwater Rate Group
     8. $2,799,045 for the Building Permit Rate Group
  5. That a Capital Spending Authority of $42,400,000 be established, being $37,900,000 for 2021 and $4,500,000 for 2022; and,
  6. That costs for the COVID-19 pandemic outlined in this report in excess of the Contingency, be funded by the Rate Stabilization Reserve; and,
  7. That staff be directed to prepare option for 2021 Financial Relief Measures to be presented to Council in January, 2021; and,
  8. That the funding for support to local businesses be set as a range between $50,000 to $100,000; and,
  9. That the draft 2021 Operating and Capital Budgets be forwarded to the Council meeting of December 14, 2020 for final approval; and
  10. That Council authorize the Director of Financial Services/Treasurer to:
      1. Make any necessary adjustments within the total approved budget to reflect organizational changes and any other reallocation of costs.
      2. Accept and adjust the budget for new provincial and/or federal funding provided there is no tax levy impact; and,
  11. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.3

2021 Fees and Charges Overview

• 1. That the report entitled 2021 Fees & Charges Overview dated December 7, 2020 be received for information.

9.3.4

2021 User Fees and Charges General

• 1. That the report entitled 2021 User Fees and Charges General dated December 7, 2020 be received; and,
  2. That the attached Schedules “D”, “E”, “F”, marked as the Town of Newmarket 2021 Public Works Services, Engineering Services and Legislative Services – General Fees, respectively, be approved and adopted by by-law; and,
  3. That the fee adjustments come into full force and effect as of January 1, 2021; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.5

2021 Water and Wastewater Rates

• 1. That the report entitled 2021 Water and Wastewater Rates dated December 7, 2020 be received; and,
  2. That the attached Schedule A being the Town of Newmarket Water and Wastewater Rates be approved and adopted by by-law; and,
  3. That the rates come into full force and effect on January 1, 2021; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.6

2021 Stormwater Rates

• 1. That the report entitled 2021 Stormwater Rates dated December 7, 2020 be received; and,
  2. That the attached Schedule A being the Town of Newmarket Stormwater Rates be approved and adopted by by-law; and,
  3. That the rates come into full force and effect on January 1, 2021; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.7

Urban Centres Secondary Plan and Zoning By-law Technical Amendments - Final Recommendations

• 1. That the memorandum regarding Urban Centres Secondary Plan and Zoning By-law Technical Amendments - Final Recommendations dated December 7, 2020 be received; and,
  2. That the report entitled Urban Centres Secondary Plan and Zoning By-law Technical Amendments - Final Recommendations dated October 26, 2020 be received; and,
  3. That the attached Official Plan Amendment No. 25 be adopted; and,
  4. That Staff be directed to forward the attached Official Plan Amendment No. 25 to the Regional Municipality of York for approval; and,
  5. That upon Regional approval of Official Plan Amendment No. 25, Staff be directed to bring the attached Zoning By-law Amendment to a future Council meeting for approval; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.8

Zoning By-law Amendment – 693-713 Davis Dr (Briarwood)

• 1. That the report entitled Zoning By-law Amendment – 693-713 Davis Drive (Briarwood) dated December 7, 2020 be received; and,
  2. That the application for a Zoning By-law Amendment, as submitted by Briarwood Developments Limited for 693-713 Davis Drive, be approved, and that staff be directed to present the Zoning By-law Amendment, including the necessary Holding provisions, to Council for approval; and,
  3. That Council direct the Director of Planning & Building Services and the Municipal Solicitor, or her designate, to enter into one or more agreements on behalf of the Town pursuant to Section 37 of the Planning Act to secure community benefits and any matters required as a legal convenience; and,
  4. That Council direct the Director of Planning & Building Services and the Director of Finance, or their designate, to enter into a DC Deferral Agreement, once all of the requirements of the Town’s Policy for the Deferral of Payment of Development Charges & Planning Application Fees within the Urban Centres have been met; and,
  5. That servicing allocation for 339 units (662 people) be granted in accordance with the Servicing Allocation Policy and subsequent agreements; and,
  6. That Briarwood (NWMKT) Inc. of 636 Edward Ave, Unit #14, Richmond Hill ON L4C3A5 be notified of this action; and,
  7. That Candevcon Limited of 9358 Goreway Drive, Brampton ON L6P0M7 be notified of this action; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.9

Off-Street Parking Program

• 1. That the report entitled Off-Street Parking Program dated December 7, 2020 be received; and,
  2. That Council adopts the proposed overnight parking exemption permit program; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.10

INFO-2020-37: Newmarket Patio Program - 2020

• 1. That the Information Report entitled Newmarket Patio Program - 2020, dated November 30, 2020 be received.

9.3.11

Item 5.2 from the draft Central York Fire Service - Joint Council Committee meeting minutes of November 14, 2020: Renewal of Fire Dispatch Agreement

• 1. That Fire Services Report JCC-2020-11 dated November 24, 2020 entitled Renewal of Fire Dispatch Agreement be received; and,
  2. That the Fire Chief be authorized to negotiate the renewal of the Fire Dispatch Agreement with Richmond Hill Fire and Emergency Services (RHFES); and,
  3. That Council authorize the Mayor and Clerk to sign the Fire Dispatch Agreement between the City of Richmond Hill and the Town of Newmarket once the agreement has finalized and agreed upon by the two fire services.

9.3.12

Elman W. Campbell Museum Board Meeting Minutes of September 17, 2020

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of September 17, 2020 be received.

9.3.13

Newmarket Public Library Board Meeting Minutes of October 21, 2020

• 1. That the Newmarket Public Library Board Meeting Minutes of October 21, 2020 be received.

10.

By-laws

2020-63 A By-law to amend By-law Number 2010-40, as amended, being the Town of Newmarket Zoning By-law (Established Neighbourhood Compatibility Study and Policy Recommendations).
2020-64 A By-law to adopt Amendment Number 29 to the Town of Newmarket Official Plan (Established Neighbourhood Compatibility Study and Policy Recommendations).
2020-65 A By-law to Appoint a Deputy Treasurer (Andrea Tang).
2020-66 A By-law to exempt certain lands from the part lot control provisions of the Planning Act. Sundial Homes (Davis) Limited – Blocks 11, 13, 14, 16 and 18, Plan 65M-4654.
2020-67 A By-law to dedicate certain lands as a Public Highway. (Parkside Drive; East of Yonge Street, South of Davis Drive, Across from Longford Drive - Ward 5).
2020-68 A By-law to adopt Amendment Number 25 to the Town of Newmarket Official Plan (Urban Centres Secondary Plan and Zoning By-law).
2020-69 A By-law to amend By-law Number 2019-06 being a zoning by-law for the Urban Centres Secondary Plan area (693-713 Davis Dr and the southern 21m of 35 Patterson Street).
2020-70 A By-law to amend By-law 2019-79 being a by-law to adopt Fees And Charges For Services Or Activities Provided By The Town Of Newmarket. (All Departments, Corporate Services – Finance & Procurement, IT, Legal Services, Public Works Services, Engineering Services, Legislative Services, Fire Services – General Fees and Charges).
2020-71 A By-law to establish a Combined Utility Rate Structure in the Town of Newmarket for 2021.
2020-72 A By-law to establish a Stormwater Rate in the Town of Newmarket for 2021.

• 1. That By-laws 2020-63, 2020-64, 2020-65, 2020-66, 2020-67, 2020-68, 2020-69, 2020-70, 2020-71, and 2020-72 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session (if required)

14.1

Applications to the Anti-Black Racism Task Force (1 vacant position)

[Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.]

15.

Confirmatory By-law

2020-73 A By-law to Confirm the Proceedings of the December 14, 2020 Council - Electronic meeting

• 1. That By-law 2020-73 be enacted.

16.

Adjournment