A meeting of the Main Street District
Business Improvement Area Board of Management was held on Tuesday, March 18,
2014 at 7:30 p.m. in Hall # 1, Community Centre and Lions Hall at 200 Doug
Duncan Drive.
Members Councillor Sponga
Present: Jackie
Playter, Chair
Nancy Barnard
Adrian
Cammaert
James Elliott
Steven Gilbert
Anne Martin
Absent: Nancy
Gerry
Siegfried
Wall
Guests: Olga
Paiva, Canada T
Ken Sparks, Good Vibes on Main
Vickie Sparks, Good Vibes on Main
Staff: C.
Kallio, Economic Development Officer
L. Moor, Council/Committee Coordinator
Jackie Playter in the Chair.
The meeting was called to order at 7:32 p.m.
ADDITIONS
Nancy Barnard
requested that Ms. Vickie Sparks address the Board of Management on behalf of
the Marketing Sub-committee to discuss parking issues.
DECLARATIONS OF INTEREST
None.
1.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – MARCH 18, 2014 – ITEM 1
APPROVAL OF MINUTES
Main Street District Business Improvement
Area Board of Management Minutes of February 18, 2014.
Moved by Nancy Barnard
Seconded by Anne Martin
THAT the Main Street District Business
Improvement Area Board of Management Minutes of February 18, 2014 be approved.
CARRIED
2.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – MARCH 18, 2014 – ITEM 2
FINANCIAL REPORTS
The Economic Development Officer provided a
verbal financial update of Board expenditures to date and advised of the
current balance being $26,300.
3.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – MARCH 18, 2014 – ITEM 3
COMMITTEE REPORTS
a)
The Chair advised that
she had recently visited the local school which has similar streetlight
standards which will be installed on Main Street in the future and she advised
she was impressed with the quality of illumination.
b)
Councillor Sponga
provided a brief update regarding the proposed gateway entrance arch feature at
Main Street and Davis Drive.
c)
Ms. Vickie Sparks
addressed those present as Chair of the Main Street District Business
Improvement Area Marketing Sub-committee and distributed a document with
details of parking issues and a copy of a draft letter to landlords and
merchants requesting encouragement to free up Main Street parking for visitors.
A suggestion was made to provide the document to Siegfried Wall for referral
to the Town’s Parking Review Task Force.
Moved by Councillor Sponga
Seconded by Nancy Barnard
1.
THAT the distributed
document regarding parking issues and the draft letter to landlords and
merchants presented by Ms. Vickie Sparks be received;
2.
AND THAT
delivery of the letters should take place as soon as possible;
3.
AND THAT the
document be forwarded to the Director of Engineering Services.
CARRIED
a)
d)
Discussion ensued
regarding the Canada Day festivities and the funding required.
Moved by Nancy Barnard
Seconded by Anne Martin
THAT the Main Street District Business
Improvement Area Board of Management contributes $4,000.00 for costs associated
with the Canada Day festivities event.
CARRIED
e)
Discussion ensued
regarding the Jazz Festival scheduled on the Civic Holiday weekend.
Moved by Nancy Barnard
Seconded by Adrian Cammaert
THAT the Main Street District Business
Improvement Area Board of Management contributes $3,000.00 for costs associated
with the Jazz Festival event on the Civic Holiday weekend.
CARRIED
The Chair requested that $450.00 be
provided by the April 15, 2014 due date for the rental of a table at the front
of the stage and the balance can be provided by mid-July, 2014.
f)
Discussion ensued
regarding the street closure on the Friday, Saturday and Sunday evenings. A
suggestion was made to have a more fulsome discussion about the street closures
at the Marketing Sub-committee meeting.
Moved by James Elliott
Seconded by Steven Gilbert
The Main Street District Business
Improvement Area Board of Management recommends to Council:
THAT the Main Street District Business
Improvement Area Board of Management requests that Town of Newmarket Public
Works staff install rolling casters on all the large flower pots that are
placed on Main Street during the summer months in an effort to utilize the pots
as barriers when the street is closed to vehicular traffic.
CARRIED
g)
Councillor Sponga
provided a verbal update regarding various issues associated with Main Street
(delivery truck parking, snow/ice challenges, waste/refuse),
h)
Councillor Sponga
advised of some new businesses scheduled to open in the near future on Main
Street.
i)
James Elliott provided
a verbal update regarding the Guitar Extravaganza and advised that he has seen
three of the guitars that have been used as canvas for art; he advised that
once he receives five completed works, that they will be on display at various
venues throughout Town.
j)
James Elliott advised
that he has confirmed five musical bands for the Canada Day festivities.
4.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – MARCH 18, 2014 – ITEM 4
REVIEW OF EVENTS
The Chair advised that this matter on the
agenda has been dealt with under Item 3 – Committee Reports.
5.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – MARCH 18, 2014 – ITEM 5
RESTAURANTS/BUSINESSES/DEVELOPMENT
The Chair advised that this matter is
deferred to the April, 2014 Main Street District Business Improvement Area
Board of Management meeting.
6.
MAIN STREET DISTRICT BUSINESS IMPROVEMENT
AREA BOARD OF MANAGEMENT MINUTES – MARCH 18, 2014 – ITEM 6
NEW BUSINESS
a)
Discussion ensued
regarding waste/refuse piling up behind the property known as 211 Main Street as
well as other restaurant establishments, resulting in the potential for
vermin-related issues.
b)
The Economic
Development Officer provided positive feedback from the Savour Downtown
restaurant tour and advised of its extreme success and staff already have a waiting
list of names for next year’s event.
Moved by Councillor Sponga
Seconded by Steven
Gilbert
THAT the meeting
adjourn.
CARRIED
There being no further business, the
meeting adjourned at 9:05 p.m.
______________________ _____________________________
Date Jackie
Playter, Chair
Next Meeting is April 15, 2014 at the Newmarket
Community Centre and Lions Hall at 7:30 p.m.