Town of Newmarket

Minutes

Committee of the Whole

Meeting #:
Date:	Monday, December 10, 2018
Time:	1:30 P.m. - 6:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• E. Armchuk, Acting Chief Administrative Officer
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Acting Commissioner of Corporate Services
• K. Saini, Acting Director of Legislative Services/Town Clerk
• J. Grossi, Legislative Coordinator
• A. Walkom, Legislative Coordinator

​For consideration by Council on December 17, 2018.

The meeting was called to order at 1:34 PM.

Mayor Taylor in the Chair.

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1.

Additions & Corrections to the Agenda

None.

2.

Declarations of Pecuniary Interest

There were no declarations of pecuniary interest.

3.

Presentations & Recognitions

None.

4.

Deputations

None.

5.

Consent Items

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the following items be adopted on consent with the exception of Items 5.1, 5.2, and 5.11. See following Items 5.1, 5.2 and 5.11 for motions.
  
  Carried

5.1

2019 Schedule of Meetings

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled 2019 Council and Committee of the Whole Meeting Schedule dated December 10, 2018 be received; and,
  2. That Council maintain the current schedule as presented in Attachment A; and,
  3. That Committee of the Whole continue to meet at 1:30 PM; and,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

• An further amendment to the alternate motion was presented and noted below.

  Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the report entitled 2019 Council and Committee of the Whole Meeting Schedule dated December 10, 2018 be received; and,
  2. That Council maintain the current schedule as presented in Attachment A; and,
  3. That effective March 1, 2019, all Committee of the Whole meetings begin at 12:30 PM; and,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.2

Councillor Appointments to Committees & Committee Structure Review

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the report entitled Councillor Appointments to Committees & Committee Structure Review dated December 10, 2018 be received; and,
  2. That Council appoint the below Member(s) of Council to the following committees:
     1. Accessibility Advisory Committee (Councillor Simon);
     2. Appointment Committee (Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Twinney);
     3. Audit Committee (Deputy Mayor & Regional Councillor Vegh, Councillor Bisanz, Councillor Morrison);
     4. Central York Fire Service Joint Council Committee (Deputy Mayor & Regional Councillor Vegh, Councillor Broome, Councillor Bisanz);
     5. Elman W. Campbell Museum Board (Councillor Morrison);
     6. Heritage Advisory Committee (Councillor Bisanz);
     7. Main Street District Business Improvement Area Board of Management (Councillor Twinney, Councillor Kwapis);
     8. Newmarket Historical Society (Councillor Woodhouse);
     9. Newmarket Public Library Board (Councillor Broome, Councillor Twinney, Councillor Woodhouse);
     10. Newmarket Seniors’ Meeting Place Board (Councillor Twinney);
     11. SmartCommute – Central York (Councillor Morrison); and,
  3. That Council recommend Deputy Mayor & Regional Councillor Vegh to York Region Council for appointment to the Lake Simcoe Region Conservation Authority’s Board of Directors; and,
  4. That statutory Boards and Committees, as outlined in Attachment A, of this report be permitted to meet to fulfill their duties until the appointment of their successors; and,
  5. That should a time sensitive or legislated matter requiring the consideration by a Board or Committee prior to their successors being appointed, that Board or Committee be authorized to meet; and,
  6. The terms of reference for the Audit Committee be amended to include any three Members of Council; and,
  7. That staff be directed and authorized to do all things necessary to give effect to this resolution.
  
  Carried

5.3

Alternate Acting Mayor Schedule 2018-2022

• 1. That the report entitled Alternate Acting Mayor Schedule 2018-2022 dated December 10, 2018 be received.
  
  

5.4

Audit Committee Meeting Minutes of June 7, 2018

• 1. That the Audit Committee Meeting Minutes of June 7, 2018 be received.
  
  

5.5

Central York Fire Services Joint Council Committee Meeting Minutes of June 12, 2018

• 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of June 12, 2018 be received.
  
  

5.6

Newmarket Public Library Board Meeting Minutes of May 15, 2018, June 20, 2018, September 12, 2018, and October 10, 2018

• 1. That the Newmarket Public Library Board Meeting Minutes of May 15, 2018, June 20, 2018, September 12, 2018, and October 10, 2018 be received.
  
  

5.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of July 24, 2018

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 24, 2018 be received.
  
  

5.8

Site Plan Review Committee Minutes of September 24, 2018

• 1. That the Site Plan Review Committee Minutes of September 24, 2018 be received.
  
  

5.9

Newmarket Downtown Development Committee Minutes of June 29, 2018

• 1. That the Newmarket Downtown Development Committee Minutes of June 29, 2018 be received.
  
  

5.10

Newmarket Economic Development Advisory Committee Meeting Minutes of April 26, 2018

• 1. That the Newmarket Economic Development Advisory Committee Meeting Minutes of April 26, 2018 be received.
  
  

5.11

Outstanding Matters List

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the list of outstanding matters be received.
  
  Carried

6.

Action Items

None.

7.

Reports by Regional Representatives

None.

8.

Notices of Motions

None.

9.

Motions

None.

10.

New Business

None.

11.

Closed Session

Mayor Taylor advised that there was no requirement for a Closed Session.

12.

Public Hearing Matter

None.

13.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Simon
  1. ​That the meeting be adjourned at 2:00 PM.
  
  Carried