Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Kelly Broome, Vice Chair
  • Victor Woodhouse
  • Trevor Morrison
  • Beth Stevenson
Members Absent:
  • Darryl Gray, Chair
  • Neila Poscente
  • Rex Taylor
Staff Present:
  • Tracy Munusami, CEO
  • Lianne Bond, Administrative Coordinator
  • Biagio Rachiele, Manager, Library Operations
  • Jennifer Leveridge, Manager, Library Services
Guests:

  • Kathryn Richardson, Outreach Services Associate

​​

1.
Call to Order

 

In the absence of the Chair, the Vice Chair called the meeting to order at 5:56 pm.

2.
Adoption of Agenda Items

 

2.1
Adoption of the Regular Agenda

 

2.2
Adoption of the Closed Session Agenda

 

2.3
Adoption of the Consent Agenda Items

 

Two additional items were added under Newmarket Business.

  • Motion24-05-96
    Moved byBeth Stevenson
    Seconded byTrevor Morrison

    That items 2.1 to 2.3 as amended.

    Carried

3.
Declarations

 

None were declared.

4.
Presentation - Visiting Library Services

 

Newmarket Library's Outreach Services Associate spoke to the Library Board on the Library's Visiting Library Service.  The service provides homebound services for those unable to come into the Library.  The Outreach Services Associate also actively promotes Library services out in the community. 

  • Motion2024-05-97
    Moved byBeth Stevenson
    Seconded byVictor Woodhouse

    That the Library Board receive the presentation on Visiting Library Services

    Carried

5.
Consent Agenda Items

 

6.
Reports

 

6.1
Monday Operating Hours

This item has attachments. 
1.2024-05-15 Monday Operating Hours Report.pdf

The Monday Operating Hours report  proposes the development of a phased in approach to pilot opening on Mondays. The pilot program will gradually assess community needs and staff concerns.  By implementing a phased in approach, data can be gathered to support full-day operating hours on Mondays.

  • Motion2025-05-99
    Moved byBeth Stevenson
    Seconded byTrevor Morrison

    That the Library Board receive the Monday Operation Hours report for information.

    Carried

6.2
Anything and Everywhere: Book Vending Machines

This item has attachments. 
1.2024-05-15 Library Book Vending Machines.pdf

To continue the Library's collaboration with the Town of Newmarket to extend library services, the Board's support is sought to approve funding for the purchase of book vending machines.  The Library's surplus in 2023 would be used to fund the purchase of the machines. The Board supported the idea of providing book vending machines at Town facilities and also discussed the potential for sponsorship to support further placement in the community.

  • Motion2024-05-100
    Moved byBeth Stevenson
    Seconded byVictor Woodhouse

    That the Library Board receive the report on Anything and Everywhere Book Vending Machines;

    And That the Library Board approve the transfer of surplus funds up to $95,000 from 2023 to be used for the purchase of Book Vending Machines.

    Carried

7.
Business Arising

 

7.1
Library Board Action List

This item has attachments. 
1.2024-05-15 Library Board Action Tracking List.pdf

The Library Board reviewed the Action List.

  • Motion2024-05-101
    Moved byBeth Stevenson
    Seconded byTrevor Morrison

    That the Library Board receive the Action List as presented.

    Carried

8.
New Business

 

8.1
Newmarket Library Pride Branding

 

The Library has had branding created to celebrate and support Pride month.  The logo has been recreated with pride colours and 'Never Follow' as the tag line.  The pride branding will be used to promote LGBTQ+ programs and events during Pride month.

  • Motion2024-05-102
    Moved byBeth Stevenson
    Seconded byVictor Woodhouse

    That the Library Board approve the Newmarket Library Pride Branding as presented.

    Carried

8.2
Fundraising and Sponsorship Sub Committee

 

The Library Board discussed the creation of a Fund Development Committee to further explore sponsorship opportunities within the community.

  • Motion24-05-103
    Moved byBeth Stevenson
    Seconded byTrevor Morrison

    That the Library Board create a Fund Development Committee to support further sponsorship opportunities within the Community.

    Carried

8.3
Story Walks

 

The Library has set up  a StoryWalk® Etty and the Four Pebble Problem by Lauren Soloy, at Woodland Hills Labyrinth Park and  Afro, No! by Amaya James at Paul Semple Park. Both can be enjoyed from May to September.

The Fairy Trail StoryWalk® and Fundraising Costume parade featuring the book by Robert Munch - the Paperbag Princess,is being held on June 9th starting at Fairy Lake Park Amphitheatre.

9.
Closed Session (if required)

 

10.
Dates of Future Meetings

 

11.
Adjournment

 

That there being no further business, the meeting adjourned at 6:55 pm.

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