Town of Newmarket

Minutes

Committee of the Whole

Meeting #:

Date:

Monday, October 21, 2024

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Kwapis

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Manager of Legislative Services/Deputy Town Clerk
• J. Unger, Director of Planning & Building Services
• K. Venkataraman, Director of Information Technology Services
• A. Tang, Director of Financial Services/Treasurer
• A. Sallese, Senior Planner - Policy
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

Guests:

• Brett Sears, Senior Project Manager, WSP Canada

​For consideration by Council on October 28, 2024.

The meeting was called to order at 1:01 PM.

Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

None.

5.

Presentations & Recognitions

5.1

2025 Preliminary Draft Capital and Rate-Supported Operating Budgets

The Commissioner of Corporate Services provided introductory remarks.

The Director of Financial Services provided a presentation regarding 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets including capital budget definitions, 2025 capital spending authority, standard programs and major projects, changes to 2025 capital spending authority, capital delivery timelines, 2025 capital budget requests, 2025 project highlights, 2025 budget by funding, 2025 capital budget by department, multi-year capital plan, rate-supported operating budgets for water and waste water, rate-supported operating budgets storm water, rate-supported operating budgets for building, planning and development engineering and next steps.

Members of Council queried the presenter regarding multi-year capital planning, wayfinding investment, major projects, website investment, capital spending authority, future capital projects, trail lighting investments, community energy plan updates and information technology investments.

• Moved by: Councillor Morrison
  Seconded by: Councillor Bisanz
  1. That the presentation provided by Andrea Tang, Director of Finance/Treasurer regarding 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets be received. 
  
  
  
  Carried

5.2

Newmarket Residential Parking Study

The Senior Planner - Policy provided introductory remarks. 

Brett Sears, Senior Project Manager, WSP provided a presentation regarding Newmarket Residential Study including the purpose of the residential parking study, the study area, study scope, background review, parking data analysis, parking requirements, private road design standards, residential driveway standards, study schedule, the Town of Newmarket's current Official Plan Review, summary of phase 1 engagement, key engagement activities, survey response, current project undertakings, off-street parking observations, off-street parking demands, minimum parking requirements, vehicle ownership trends in the Town of Newmarket, minimum parking requirements in surrounding municipalities, on-street parking observations, high on-street parking utilization, analysis of high on-street parking utilization, overnight parking, by-law enforcement, parking violations analysis, observations from respondents, parking accessibility, survey respondents impacts by a disability, surveys responses on the future of parking in the Town of Newmarket, and next steps. 

Members of Council requested a Council Workshop be scheduled for further information. 

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Simon
  1. That the presentation provided by Brett Sears, WSP Canada regarding Residential Parking Study be received. 
  
  
  
  Carried

6.

Deputations

6.1

Animal Control By-law Amendments

Kristen Martyn provided a deputation regarding Animal Control By-law Amendments including limiting feeders, bird habitat loss, wild bird populations, bird feeder benefits, bird feeding advancements, by-law limitations, and bird friendly cities application. 

Members of Council queried the deputant regarding decrease in bird population, limiting feeders, and local bird habitat. 

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That the deputation provided by Kristen Martyn regarding Animal Control By-law Amendments be received. 
  
  
  
  Carried

7.

Consent Items

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. That items 7.3 to 7.8 be adopted on consent. See items 7.1 and 7.2 for motion.
  
  
  
  Carried

7.1

2025 Preliminary Draft Capital and Rate-Supported Operating Budgets

• Moved by: Councillor Morrison
  Seconded by: Councillor Bisanz
  1. That the report entitled 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets dated October 21, 2024 be received; and,
  2. That subject to any additional direction from Committee, the proposed Capital Budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 2, 2024; and,
  3. That the proposed list of Capital Projects be included in the Capital Program for 2025, subject to changes that may be made by Council during the year; and,
  4. That subject to any additional direction from Committee, the proposed Rate-Supported Operating Budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 2, 2024; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.2

Animal Control By-law Amendments

• An alternate motion was presented and is noted below in bold: 

  Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That the report entitled “Animal Control By-law Amendments” dated October 21, 2024 be received; and,
  2. That Council approve the proposed amendments to Animal Control By-law 2020-30; and,
  3. That Council approve the proposed amendments to AMPS By-law 2024-16; and,
  4. That the correspondence provided by Emily Bonia regarding Animal Control By-law Amendments be received; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.2.1

Correspondence - Emily Bonia - Animal Control By-law Amendments

This item was dealt with as part of item 7.2.

7.3

Zoning By-law Amendment Application - 17255 Yonge Street - Canadian Mental Health Association York Region South Simcoe

• 1. That the report entitled Zoning By-law Amendment Application – 17255 Yonge Street – Canadian Mental Health Association York Region South Simcoe dated October 21, 2024 be received; and,
  2. That the Zoning By-law Amendment, as submitted by Canadian Mental Health Association York Region South Simcoe, be approved; and,
  3. That Canadian Mental Health Association York Region South Simcoe be notified of this action; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.4

Non-Competitive Renewal of Oracle Licensing

• 1. That the report entitled “Non-Competitive Renewal of Oracle Licensing” dated October 21, 2024 be received; and,
  2. That Oracle Canada ULC (“Oracle”) software licensing, along with related support and maintenance continue to be acquired on a non-competitive basis for the next five (5) years from October 2024 to October 2029, at an approximate cost of $200,000 plus HST per year; and,
  3. That the Director of Information Technology and the Manager, Procurement Services be authorized to execute any agreements or documents that are necessary; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.5

Central York Fire Services - Joint Council Committee Meeting Minutes of September 10, 2024

• 1. That the Central York Fire Services Joint Council Committee meeting minutes of September 10, 2024 be received.
  
  
  
  

7.5.1

Cost Recovery Program Enhancement

• 1. That Fire Services Report CL-JCC-2024-03 dated September 10, 2024, entitled Cost Recovery Program Enhancement be received; and,
  2. That a cost recovery program to recover firefighting costs on behalf of Central York Fire Services for incidents pertaining to property damage on a percentage basis as further described in this report be approved; and,
  3. That a by-law to authorize cost recovery with respect to fire department specific response be established; and,
  4. That the fees for cost recovery through Fire Marque Inc. be established through the Fees and Charges By-law 2023-76 as amended.
  
  
  
  

7.6

Newmarket Economic Development Advisory Committee meeting minutes of February 13, 2024

• 1. That the Newmarket Economic Development Advisory Committee meeting minutes of February 13, 2024 be received.
  
  
  
  

7.7

Elman W. Campbell Museum Board meeting minutes of June 26, 2024

• 1. That the Elman W. Campbell Museum Board meeting minutes of June 26, 2024 be approved. 
  
  
  
  

7.8

Main Street District Business Improvement Area Board of Management meeting minutes of September 4, 2024

• 1. That the Main Street District Business Improvement Area Board of Management meeting minutes of September 4, 2024 be received.
  
  
  
  

8.

Action Items

None.

9.

Notices of Motion

9.1

A Scoped Study Regarding Development Charges

Mayor Taylor advised that a motion regarding a potential scoped study or policy review regarding Development Charges would be considered at the next Committee of the Whole meeting.

10.

Motions Where Notice has Already been Provided

10.1

Parking Review on Journey's End Circle

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That Staff be directed to assess the parking situation on Journey's End Circle and recommend a parking restriction strategy to ensure that the roadway is safely passable and not blocked by large trucks and busses. 
  
  
  
  Carried

11.

New Business

11.1

Extending Tennis Court Operations

Councillor Twinney requested that tennis court operations be extended while fair weather lasts.

The Commissioner of Community Services confirmed that staff keep the tennis courts operational until the weather prevents safe operation.

11.2

Community Safety Open House

Councillor Broome advised of an upcoming community safety open house occurring on Monday October 28, 2024 at 7:00 PM and that there will be booths from York Regional Police, York Region Paramedics, Central York Fire Services and other community organizations to discuss community safety.

12.

Closed Session

• Committee of the Whole resolved into Closed Session at 2:45 PM.

  Committee of the Whole (Closed Session) minutes are recorded under separate cover. 

  Committee of the Whole resumed into Open Session at 2:54 PM. 

  Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That Committee of the Whole resolve into Closed Session to discuss the following matter: 
     1. Personal matters about an identifiable individual including municipal employees, as per Section 239 2(b) of the Municipal Act, 2001. 
  
  
  
  Carried

12.1

NT Power

13.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison
  1. That the meeting be adjourned at 2:55 PM.
  
  
  
  Carried