Town of Newmarket

Minutes

Council

Meeting #:

Date:

Monday, November 20, 2023

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Councillor Simon
• Councillor Twinney
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Deputy Mayor & Regional Councillor Vegh
• Councillor Woodhouse
• Councillor Morrison
• Councillor Kwapis

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner, Community Services
• K. Saini, Deputy Town Clerk
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

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1.

Notice

Mayor Taylor acknowledged that the Town of Newmarket is located on the traditional territories of the Wendat, Haudeno-saunee, and the Anishinaabe peoples and the treaty land of the Williams Treaties First Nations and other Indigenous peoples whose presence here continues to this day. He thanked them for sharing this land with us. Mayor Taylor also acknowledged the Chippewas of Georgina Island First Nation as our close neighbours and friends, and that we work to ensure a cooperative and respectful relationship.

Mayor Taylor advised that the Municipal Offices are open to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [email protected] or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Deputy Clerk provided the following additions and corrections to the agenda:

• Item 14.3 Municipal Asset Naming has been withdrawn for consideration by Council on November 20, 2023.

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the correction to the agenda be approved.
  Carried

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

None.

5.

Presentations & Recognitions

5.1

Certificate of Achievement - Caleb Ko

Mayor Taylor presented Caleb Ko, Provincial Gold Medalist, with a Certificate of Recognition regarding his gold medal win in the 2022 Ontario Summer Games and upcoming endeavors in the 2024 Ontario Winter Games. 

• Moved by: Councillor Bisanz
  Seconded by: Councillor Simon
  1. That the presentation by Mayor Taylor regarding the recognition of Caleb Ko's achievements ahead of the 2024 Ontario Winter Games be received. 
  Carried

5.2

York Region Transit - Proposed Changes to Transit Services in the Town of Newmarket in 2024

Tamas Hertel provided a presentation regarding a summary of York Region Transit service planning including 2023 post-pandemic service growth planning, transit initiative updates, stakeholder and public consultation summaries within the Town of Newmarket, annual transit initiatives, feedback from Newmarket residents, proposed 2024 transit initiatives in the Town of Newmarket, Mobility On-Request Plan updates, current YRT service systems in the Town of Newmarket, investments into the service system in 2023, planned investments to service systems in 2024, 2024 YRT projects and programs, next steps to seek Regional Council approval of the 2024 Transit Initiatives through operating and capital budgets, and system ridership trends pre- and post-pandemic. 

Members of Council queried the presenter on bounce back trends from the pandemic, Mobility On-Request programming, number of trips per year post-pandemic, and ridership levels post-pandemic. 

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the presentation by Tamas Hertel, Manager, Service Planning, York Region Transit, regarding Transit Services in the Town of Newmarket be received. 
  Carried

6.

Deputations

None.

7.

Minutes

7.1

Council Meeting Minutes of October 30, 2023

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the Council Meeting Minutes of October 30, 2023 be approved. 
  Carried

8.

Reports by Regional Representatives

Mayor Taylor provided a verbal update on the recent Regional Council meeting including a report on plans, timing and allocation of the future waste water treatment plant, Mayor Taylor's proposed vacant home tax and revisiting it in the 2023 Accessibility Plan, and that the Region is going through the budget process with a currently proposed tax rate of 3.75%.

9.

Consent Items and Recommendations from Committees 

9.1

Committee of the Whole Meeting Minutes of November 13, 2023

• Moved by: Councillor Simon
  Seconded by: Councillor Broome
   

  1. That the Committee of the Whole Meeting Minutes of November 13, 2023 be approved and the recommendations noted within sub items: 9.1.1, 9.1.2, 9.1.3, 9.1.4, 9.1.5, 9.1.6, 9.1.7, 9.1.8, 9.1.9, 9.1.10, 9.1.11, 9.1.12, and 9.1.13 be adopted. 
  Carried

9.1.1

Official Plan Amendment and Rezoning - 315 Davis Drive, Format Davis Group Incorporated

• 1. That the report entitled Official Plan Amendment and Zoning By-law Amendment – 315 Davis Drive - Format Davis Group Incorporated dated November 13, 2023 be received; and,
  2. That the application for an Official Plan Amendment be adopted; and,
  3. That the application for a Zoning By-law Amendment be approved; and,
  4. That staff be directed to bring forward the By-laws, including the necessary Holding provisions, to Council for approval; and,
  5. That Nick Pileggi of Macaulay Shiomi Howson Ltd, be notified of this action; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.2

Animal Services One Year Review and Project Plan

• 1. That the report entitled Animal Services One Year Review and Project Plan dated November 13, 2023, be received; and,
  2. That Council adopt Staff’s proposed Animal Services Project Plan as outlined in this Report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.3

Third Quarter Update to the Outstanding Matters List 2023

• 1. That the report entitled the Third Quarter Update to the Outstanding Matters List 2023 dated November 13, 2023 be received; and,
  2. That Council adopt the Outstanding Matters List (Attachment A); and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.4

Shining Hill Traffic and Parking By-laws

• 1. That the report entitled Shining Hill Subdivision Traffic and Parking By-laws dated November 13, 2023 be received; and,
  2. That the contents of Appendix A (Traffic By-law) and Appendix B (Parking By-laws) be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.5

2023 Water, Wastewater and Stormwater 10-Year Financial Plans

• 1. That the report entitled 2023 Water, Wastewater and Stormwater 10-Year Financial Plans dated November 13, 2023 be received; and,
  2. That Council adopt the 10-Year Water, Wastewater and Stormwater Financial Plans; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.6

Third Quarter 2023 Financial Update

• 1. That the report entitled Third Quarter 2023 Financial Update dated November 13, 2023 be received; and,
  2. That Council approve changes to the 2023 capital budget as outlined in the report; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.7

Tow Truck Licensing Regime

• 1. That the report entitled Tow Truck Licensing Regime dated November 13, 2023 be received; and,
  2. That Section 8.6 Tow Truck Companies of the Mobile Business Licence By-law 2020-07 be repealed as of January 1st, 2024; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.8

2022 Municipal Election Review and Future Municipal Election Model

• 1. That the report entitled 2022 Municipal Election Review and Future Municipal Election Model dated November 13, 2023 be received; and,
  2. That internet voting be the primary method of voting, and paper ballot voting be the supplementary method of voting and offered by appointment only; and,
  3. That Council adopt the Alternative Vote Methods By-law (Attachment 1); and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.9

Audit Committee Meeting Minutes of June 20, 2023

• 1. That the Audit Committee Meeting Minutes of June 20, 2023 be received.

9.1.10

Accessibility Advisory Committee Meeting Minutes of August 17, 2023

• 1. That the Accessibility Advisory Committee Meeting Minutes of August 17, 2023 be received. 

9.1.11

Newmarket Public Library Board Meeting Minutes of September 27, 2023

• 1. That the Newmarket Public Library Board Meeting Minutes of September 27, 2023 be received. 

9.1.12

Main Street District Business Improvement Area Board of Management Meeting Minutes of October 4, 2023

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of October 4, 2023 be received.

9.1.13

2024 Preliminary Draft Tax-supported Operating Budget

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Twinney
  1. That the report entitled 2024 Preliminary Draft Tax-supported Operating Budget dated November 13, 2023 be received; and, 
  2. That subject to any additional direction from Committee, that the proposed budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 4, 2023, and,
  3. That the Treasurer be authorized and directed to do all things necessary to give effect to these recommendations.
  Carried

10.

By-laws

• Moved by: Councillor Twinney
  Seconded by: Councillor Bisanz
  1. That By-laws 2023-61, 2023-62, 2023-63, 2023-64 and 2023-65 be enacted.
  Carried

11.

Notices of Motions

None.

12.

Motions Where Notice has Already been Provided

None.

13.

New Business

13.1

Candle Light Parade

Councillor Bisanz thanked the Main Street District Business Improvement Area for their preparations and work on the successful Candle Light Parade and Tree Lighting on Main Street this past weekend. Councillor Bisanz also thanked the Newmarket Citizens Band and St. Andrew's Choir.

13.2

Santa Claus Parade

Councillor Bisanz thanked staff and volunteers who organized the Santa Clause parade and thanked participants, walkers, floats and residents who brought donations to the food bank.

Mayor Taylor also thanked the volunteers of the Santa Claus Parade Planning Committee for their time and effort.

13.3

Holiday Heroes Toy Drive

Mayor Taylor discussed the Holiday Heroes Toy Drive organized by York Regional Police and the Soccer Club and relayed where individuals can drop off food items, toys and clothing that go to the Food Pantry and Salvation Army. 

14.

Closed Session

Council did not resolve into Closed Session.

14.1

Council Meeting Minutes (Closed Session) of October 30, 2023

• Moved by: Councillor Simon
  Seconded by: Councillor Broome
  1. That the Council Meeting Minutes (Closed Session) of October 30, 2023 be approved.
  Carried

14.2

Committee of the Whole Meeting Minutes (Closed Session) of November 13, 2023

• Moved by: Councillor Bisanz
  Seconded by: Councillor Twinney
  1. That the Committee of the Whole Meeting Minutes (Closed Session) of November 13, 2023 be approved. 
  Carried

14.2.1

Proposed Sale of Land – Property in Ward 5

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That the Closed Session Report CL-2023-16 dated November 13, 2023 be received; and,
  2. That the recommendations in Closed Session Report CL-2023-16 dated November 13, 2023 be adopted. 
  Carried

14.3

Municipal Asset Naming

This item was withdrawn for consideration by Council on November 20, 2023.

15.

Confirmatory By-law

• Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That By-law 2023-66 be enacted.
  Carried

16.

Adjournment

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 1:37 PM.
  Carried