Town of Newmarket

Minutes

Committee of the Whole

Meeting #:
Date:	Tuesday, October 15, 2019
Time:	12:30 P.m. - 3:30 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney (12:34 PM - 7:29 PM)
• Councillor Morrison (12:31 PM - 2:42 PM)
• Councillor Kwapis
• Councillor Broome (12:21 PM - 12:53 PM, 1:13 PM - 7:29 PM)
• Councillor Bisanz

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• M. Mayes, Director of Financial Services/Town Treasurer
• R. Prudhomme, Director of Engineering Services
• J. Unger, Acting Director of Planning & Building Services
• A. Slattery, Planner
• J. Grossi, Legislative Coordinator

For consideration by Council on October 21, 2019.
The meeting was called to order at 12:31 PM.
The Committee of the Whole recessed at 2:11 PM and reconvened at 2:25 PM.
The Committee of the Whole recessed at 2:42 PM and reconvened at 7:01 PM.
Mayor Taylor in the Chair.

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1.

Additions & Corrections to the Agenda

The Clerk advised of the following additions to the revised agenda:

• Item 4.3: Deputation by Muhammad Kamran Kayani regarding Helena Court Parking Amendment
• Item 4.4: Deputation by Matthew Reilly regarding William Booth Avenue and Knapton Drive All-Way Stop
• Item 5.12: Item from draft Appointment Committee Meeting Minutes of October 9, 2019 regarding the Newmarket Economic Development Advisory Committee (NEDAC) Terms of Reference amendment
• Closed Session Item 11.1: Appointment to the Newmarket Economic Development Advisory Committee (NEDAC) [Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001.]

The Clerk advised of the following corrections to the revised agenda:

• Items 3.2 & 5.2: The presentation and report regarding the 2020 Budget Process Update were distributed
• Items 4.1 & 5.3: The Deputation and Staff Report regarding the Site-Specific Employment Area Conversion Request for 1240 Twinney Drive & 1250 Davis Drive (Rice Group) have been withdrawn due to the property owner withdrawing their Site-Specific Employment Area Conversion Request 

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the additions and corrections to the agenda be approved. 
  
  Carried

2.

Declarations of Pecuniary Interest

None.

3.

Presentations & Recognitions

3.1

Multi-year Accessibility Plan Update

Steve Foglia, Chair of the Accessibility Advisory Committee, provided a presentation regarding the Multi-Year Accessibility Plan Update. He highlighted some completed projects over the last term and introduced upcoming projects, including downtown accessibility.

Members of Council queried the presenter regarding accessible events parking and downtown accessibility.

• Moved by: Councillor Simon
  Seconded by: Councillor Woodhouse
  1. That the presentation provided by Steve Foglia regarding the Multi-Year Accessibility Plan Update be received. 
  
  Carried

3.2

2020 Budget Process Update

Note: This item was dealt with under sub-item 5.2. Please see sub-item 5.2 for motion.

The Director of Finance/Treasurer provided a presentation regarding the 2020 Budget Process Update. He outlined the long-term financial sustainability Council strategic priority linkage, the 2020 budget timeline, and detailed target limits. 

Members of Council queried Staff regarding tax-supported operating budget targets, stormwater capital funding, and multi-year budgeting.

4.

Deputations

4.1

Site-Specific Employment Area Conversion Request for 1240 Twinney Drive & 1250 Davis Drive (Rice Group)

Note: This deputation was withdrawn as the property owner has withdrawn their Site-Specific Employment Area Conversion Request.

4.2

Hugs4Hope

Nancy Bodi provided a deputation regarding the event on October 27, 2019 at Trinity United Church from 1:00 PM to 4:00 PM attempting to break the Guinness World Record for the most hugs by a team of 8 in 60 minutes.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the deputation provided by Nancy Bodi regarding Hugs4Hope be received. 
  
  Carried

4.3

Helena Court Parking Amendment

Muhammad Kamran Kayani provided a deputation supporting the staff recommendations in the Helena Court Parking Amendment report.

• Moved by: Councillor Simon
  Seconded by: Councillor Twinney
  1. That the deputation provided by Muhammad Kamran Kayani regarding Helena Court Parking Amendment be received. 
  
  Carried

4.4

William Booth Avenue and Knapton Drive All-Way Stop

Matthew Reilly provided a deputation outlining concerns with the William Booth Avenue and Knapton Drive All-Way Stop staff recommendations. He explained the need for an all-way stop at this intersection due to safety concerns and traffic flow issues.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the deputation provided by Matthew Reilly regarding William Booth Avenue and Knapton Drive All-Way Stop be received.
  
  Carried

5.

Consent Items

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That sub-items 5.1, 5.3, 5.5, 5.6, 5.7, 5.12, 5.13, 5.14, 5.15, 5.16, 5.17, and 5.18 be adopted on consent. See following sub-items 5.2, 5.4, 5.8, 5.9, 5.10 and 5.11 for motions
  
  Carried

5.1

Multi-year Accessibility Plan Update

• 1. That the report entitled 2019-2023 Multi-Year Accessibility Plan and Annual Status Update for 2019 dated October 15, 2019 be received; and,
  2. That the 2019-2023 Multi-Year Accessibility Plan be approved; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.2

2020 Budget Process Update

• An alternate motion was presented and is noted below in bold. 

  Moved by: Councillor Morrison
  Seconded by: Councillor Kwapis
  1. That the presentation provided by the Director of Financial Services/Treasurer regarding the 2020 Budget Process Update be received; and,
  2. That the report entitled 2020 Budget Process Update dated October 15, 2019 be received; and,
  3. That subject to any further direction, staff be authorized to move forward to finalize the Preliminary Draft 2020 Tax-supported, Rate-supported Operating and Capital Budgets; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.3

Site-Specific Employment Area Conversion Request for 1240 Twinney Drive & 1250 Davis Drive (Rice Group)

Note: This report was withdrawn as the property owner withdrew their Site-Specific Employment Area Conversion Request.

5.4

Mulock Station Area Secondary Plan Request for Public Meeting

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Kwapis
  1. That the report entitled Mulock Station Area Secondary Plan Request for Public Meeting dated October 15, 2019 be received; and,
  2. That the Mulock Station Area Secondary Plan be referred to a Public Meeting; and,
  3. That following the public meeting, comments from the public, Committee, and those received through agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.5

665-695 Stonehaven Avenue - Zoning By-law Amendment Application

• 1. That the report entitled Zoning By-law Amendment Application – 665-695 Stonehaven Avenue, dated October 15, 2019 be received;
  2. That the application be referred to a public meeting;
  3. That following the public meeting, issues identified in this report, together with comments from the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;
  4. That Lucila Sandoval of Groundswell Urban Planners, 95 Mural Street, Suite 402, Richmond Hill, L4B 3G2 be notified of this action;
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.6

Six-Month Servicing Allocation Review

• 1. That the report entitled Six-Month Servicing Allocation Review for 2019 dated October 15, 2019 be received; and,
  2. That 153 person units of additional servicing allocation be granted to the Rose Corporation to service the additional units in Phase 1 and Phase 2 of their development located at 175 Deerfield Road; and,
  3. That the following people be notified of this action: Andrew Webster, The Rose Corporation, 156 Duncan Mill Road, Suite 12, Toronto, Ontario M3B 3N2; and,
  4. That the Town’s resulting remaining servicing capacity (the Town Reserve) of 2,644 persons of allocation (of which 20 persons of allocation is to be held in a Severance Reserve) be maintained; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.7

Source Protection Plan and Region Assessment Report Amendments

• 1. That the Staff Report entitled Source Protection Plan and Region Assessment Report Amendments dated October 15, 2019, be received; and,
  2. That the proposed policy amendments, identified in this report, to the South Georgian Bay Lake Simcoe Source Protection Plan and Assessment Report, specifically to reflect the decommissioning of Newmarket Well 14 and the newly installed Aurora Well 7, be endorsed; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

5.8

Helena Court Parking Amendment

• Moved by: Councillor Simon
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Helena Court Parking Amendment dated October 15, 2019 be received; and,
  2. That the proposed amendments in Appendix A be adopted; and,
  3. That the petition originator be informed of the Town Council decision; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.9

Wayne Drive Parking Amendment

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the report entitled Wayne Drive Parking Amendment dated October 15, 2019 be received; and,
  2. That the parking amendments noted in Appendix A be adopted; and,
  3. That the Glen Cedar Public School administration and York Region District School Board be notified of the Town Council decision; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.10

19th Sideroad Speed Limit Reduction

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the report entitled 19th Sideroad Speed Limit Reduction dated October 15, 2019 be received; and,
  2. That bylaw amendments noted in Appendix A be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.11

William Booth Avenue and Knapton Drive All-way Stop

• An alternate motion was presented and is noted below in bold. 

  Moved by: Councillor Bisanz
  Seconded by: Councillor Kwapis
  1. That the report entitled William Booth Avenue and Knapton Drive All-way Stop Request, dated October 15, 2019, be received; and,
  2. That Staff relocate the all-way stop to William Booth Avenue and Knapton Drive, and monitor the area road network and report back to Council if changes need to be made; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

5.12

Item from draft Appointment Committee Meeting Minutes of October 9, 2019

• The Appointment Committee recommends to Council:

  1. That the Newmarket Economic Development Advisory Committee (NEDAC) Terms of Reference be amended to increase their membership by one (1) to attract a candidate with experience in the new media and millennial marketing sector.
  
  

5.13

Accessibility Advisory Committee Meeting Minutes of August 15, 2019

• 1. That the Accessibility Advisory Committee Meeting Minutes of August 15, 2019 be received.
  
  

5.14

Elman W. Campbell Museum Board of Management Meeting Minutes of June 20, 2019

• 1. That the Elman W. Campbell Museum Board of Management Meeting Minutes of June 20, 2019 be received.
  
  

5.15

Main Street District Business Improvement Area Board of Management Meeting Minutes of August 21, 2019

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of August 21, 2019 be received.
  
  

5.16

Newmarket Economic Development Advisory Committee Meeting Minutes of June 26, 2019

• 1. That the Newmarket Economic Development Advisory Committee Meeting Minutes of June 26, 2019 be received.
  
  

5.17

Newmarket Public Library Board Meeting Minutes of June 19, 2019 & August 6, 2019

• 1. That the Newmarket Public Library Board Meeting Minutes of June 19, 2019 & August 6, 2019 be received.
  
  

5.18

Outstanding Matters List

• 1. That the list of outstanding matters be received.
  
  

6.

Action Items

None.

7.

Reports by Regional Representatives

None.

8.

Notices of Motions

None.

9.

Motions

None.

10.

New Business

10.1

Main Street Clock Inc. Development 

Councillor Kwapis asked Staff for an update regarding the Main Street Clock Inc. Development.

The Chief Administrative Officer advised that a Stop Work Order and an Order to Conform are currently in place, and the Town of Newmarket is actively investigating the situation.

11.

Closed Session

Mayor Taylor advised that there was no requirement for a Closed Session.

12.

Public Hearing Matter (7:00 PM)

The Deputy Clerk welcomed the public to the Committee of the Whole meeting. She advised that the Planning Act requires the Town to hold at least one public meeting on any proposed Zoning By-law Amendment.

The Deputy Clerk advised that the purpose of the public meeting is to hear from anyone who has an interest in the Zoning Amendment for 1095 Stellar Drive.

The purpose and effect of this amendment is to amend the Zoning By-law to permit the development of a place of worship and day nursery.

She further advised that the Committee of the Whole would not make a decision regarding the proposed application at the public meeting, but will refer all written and verbal comments to Planning Staff to consider and return with a report to a future Committee of the Whole or Council meeting.

The Deputy Clerk advised that if anyone present wished to be notified of any subsequent meetings regarding this matter, they may complete the further request form.

The Deputy Clerk noted that in accordance with the Planning Act, the Local Planning Appeal Tribunal may dismiss an appeal to the Tribunal, without holding a hearing, if the appellant failed to make either oral submissions at the public meeting or provide written submissions to Council prior to adoption of the application.

The Deputy Clerk thanked residents for their participation and interest in the meeting.

12.1

1095 Stellar Drive - Zoning By-law Amendment Application

Aleks Todorovski and Aaron Gillard, from Larkin+, provided a presentation which described the proposed intended use for the subject lands, and outlined draft floor plans, pedestrian access, and parking options. The presentation included a comparison between the current zoning standards and the proposed application.

Members of Council queried the presenters regarding parking requirements and accessibility.

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That the presentation provided by Aleks Todorovski and Aaron Gillard from Larkin+ regarding the 1095 Stellar Drive - Zoning By-law Amendment Application be received.
  
  Carried

13.

Adjournment

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the meeting be adjourned at 7:29 PM.
  
  Carried