Newmarket Public Library BoardMinutesMeeting #:Date:Wednesday, October 16, 2024Time: 5:30 P.m. - 7:00 P.m.Location:Newmarket Public Library BoardroomNewmarket Public Library438 Park AvenueNewmarket ON L3Y 1W1Members Present:Darryl GrayKelly BroomeVictor WoodhouseTrevor MorrisonNeila PoscenteBeth StevensonRex TaylorStaff Present:Tracy Munusami, CEODavid di Giovanni, Manager, Programs and Community EngagementJennifer Leveridge, Manager, Collections and Customer ExperienceBiagio Rachiele, Manager, Library OperationsLianne Bond, Administrative Coordinator1.Call to Order The Chair called the meeting to order at 5:35 pm.2.Adoption of Agenda Items 2.1Adoption of the Regular Agenda 2.2Adoption of the Closed Session Agenda 2.3Adoption of the Consent Agenda Items Motion24-10-113Moved byVictor WoodhouseSeconded byBeth StevensonThat Agenda items 2.1 to 2.3 be adopted as presented.Carried3.Declarations None were declared.4.Consent Agenda Items 4.1Adoption of the regular Library Board meeting minutes for September 18, 2024 1.2024-09-18 Board minutes.pdf4.2Strategic Operations Report for September 1.2024-10 September Strategic Operations Report.pdfMotion24-10-114Moved byRex TaylorSeconded byNeila PoscenteThat items 4.1 to 4.2 be approved and adopted as presented.Carried5.Policies 5.1Unattended and Missing Child Policy 1.PS-15 Unattended and Missing Child 16-10-24.pdfThe Unattended and Missing Child Policy revisions included updates to language and additional information on steps to assist locating a child.Motion24-10-115Moved byBeth StevensonSeconded byTrevor MorrisonThat the revisions to the Unattended and Missing Child policy be approved as presented.Carried6.Reports 6.1 Newmarket Library Year-to-Date-Statistics 1.By The Number 2024 Newmarket Library.pdfThe year-to-date statistics report included number of visits, social medial followers, and items borrowed. The report has been prepared celebrating Newmarket Library during Ontario Public Library Week from October 20 to 26, 2024.Motion24-10-116Moved byVictor WoodhouseSeconded byRex TaylorThat the Newmarket Library Year-to-Date Statistics report be received as presented.Carried7.Business Arising 7.12025 Operating Budget 1.2025 Operating Budget for Board Approval.pdfThe 2025 Operating Budget was presented to the Library Board. The 2025 Operating Budget includes additional support from the Town of Newmarket to meet negotiated wages for union and non-union employees.Motion24-10-117Moved byNeila PoscenteSeconded byBeth StevensonThat the Library Board approved the 2025 Operating Budget for submission to the Town of Newmarket as presented.Carried7.2Library Board Action List 1.2024-10-16 Library Board Action Tracking List.pdfThe Library Board reviewed the Action List.Motion24-10-118Moved byTrevor MorrisonSeconded byVictor WoodhouseThat the Library Board receive the Action List as presented.Carried8.New Business There was no new business.9.Closed Session (if required) 10.Dates of Future Meetings 10.1The next regular Board meeting is scheduled for Wednesday, November20, 2024 at 5:30 pm in the Library Board room. 11.Adjournment Motion24-10-119Moved byRex TaylorSeconded byBeth StevensonThat there being no further business the meeting adjourn at 6:00 pm.CarriedNo Item Selected This item has no attachments.1.2024-09-18 Board minutes.pdf1.2024-10-16 Library Board Action Tracking List.pdf1.PS-15 Unattended and Missing Child 16-10-24.pdf1.2024-10 September Strategic Operations Report.pdf1.By The Number 2024 Newmarket Library.pdf1.2025 Operating Budget for Board Approval.pdf