Town of Newmarket

Minutes

Committee of the Whole

Meeting #:

Date:

Monday, February 24, 2025

Time:

1:00 P.m. - 5:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome

Members Absent:

• Councillor Bisanz

Staff Present:

• P. Noehammer, Acting Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• J. Payne, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Manager of Legislative Services/Deputy Town Clerk
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

​For consideration by Council on March 3, 2025.

The meeting was called to order at 1:00 PM.

Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

None.

5.

Presentations & Recognitions

None.

6.

Deputations

None.

7.

Consent Items

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Woodhouse
  1. That items 7.2 to 7.4 be adopted on consent. See item 7.1. for motion.
  
  
  
  Carried

7.1

Stormwater Charges for Residential Properties with Low Runoff

• Moved by: Councillor Broome
  Seconded by: Councillor Kwapis
  1. That the report entitled “Stormwater Charge For Residential Properties With Low Runoff ” be received; and,
  2. That Council approve the 2024 stormwater charges for residential properties that meet the criteria as outlined in the report to be adjusted to the 2023 charges, and to be maintained at the same amounts in 2025 and 2026; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.2

Parking By-law Amendments

• 1. That the report entitled Parking By-law Amendments dated February 24, 2025 be received; and,
  2. That Council approve the attached Amendment By-law 2025-08; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.3

Municipal Accommodation Tax: Municipal Services Corporation Incorporation and Operating Agreement

• 1. That the report entitled “Municipal Accommodation Tax: Municipal Services Corporation Incorporation and Operating Agreement” dated February 24, 2025 be received; and,
  2. That Articles of Incorporation be filed for a municipal services corporation with the name Newmarket Tourism Development Corporation, or such other similar name as is approved by the Mayor and the Chief Administrative Officer if Newmarket Tourism Development Corporation is not available; and,
  3. That Council approve the form and content of By-law No. 1 (Attachment 1) as being satisfactory to the Town and appropriate for adoption by the board of directors of the municipal services corporation, subject to any modification to the name of the corporation within the document, if needed, in accordance with recommendation 2; and,
  4. That provided Council has approved a decision at a Town Council meeting, the Mayor and the Clerk is authorized to execute a written resolution confirming that decision on behalf of Council in its role as the sole voting member of the municipal services corporation in lieu of having a Member’s Meeting of the municipal services corporation; and,
  5. That Council appoint the following officers to the municipal services corporation:
     1. the Mayor shall be the Chair of the Board of Directors;
     2. the Chief Administrative Officer shall be the Vice Chair of the Board of Directors;
     3. The Director, Financial Services of the Town of Newmarket (or designate) shall be the Treasurer of the Corporation; and,
     4. The Clerk of the Town of Newmarket (or designate) shall be the Secretary of the Corporation; and,
  6. That the Operating Agreement between the Corporation of the Town of Newmarket and the municipal services corporation (Attachment 2) be approved, subject to any modification to the name of the corporation within the document, if needed, in accordance with recommendation 2; and,
  7. That the CAO be authorized to execute the Operating Agreement on behalf of the Town; and,
  8. That the Chair and Vice-Chair of the Board of Directors of the municipal services corporation be authorized to execute the Operating Agreement on behalf of the municipal services corporation; and,
  9. That the Asset Transfer Policy for corporations wholly-owned by the Town (Attachment 3) be approved; and,
  10. That the Municipal Accommodation Tax Reserve Fund Policy (Attachment 4) be approved; and,
  11. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.4

Main Street District Business Improvement Area Board of Management Meeting Minutes of January 8, 2025

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of January 8, 2025 be received. 
  
  
  
  

8.

Action Items

None.

9.

Notices of Motion

9.1

Windrow Management

Mayor Taylor provided notice that Councillor Bisanz would bring forward a motion regarding windrow management.

10.

Motions Where Notice has Already been Provided

None.

11.

New Business

11.1

Snow Clearing

Councillor Woodhouse thanked staff for their efforts snow clearing and queried staff regarding the snow clearing fund including funds allocated, expenditures, and annual spending forecast.

11.2

Ice Lounge on Main Street

Deputy Mayor and Regional Councillor Vegh provided an update regarding the Ice Lounge on Main Street event including musical performances and thanked the Business Improvement Area, staff, and the public.

11.3

Newmarket Library Branding

Councillor Broome provided an update regarding the rebranding of the Newmarket Library including community events and Library On the Go kiosks. 

12.

Closed Session (if required)

Committee of the Whole did not resolve into Closed Session.

13.

Adjournment

• Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That the meeting be adjourned at 1:17 PM.
  
  
  
  Carried