Town of Newmarket

Minutes

Committee of the Whole

Meeting #:

Date:

Monday, April 07, 2025

Time:

1:00 P.m. - 5:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Twinney

Staff Present:

• E. Armchuk, Acting Chief Administrative Officer and Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Manager of Legislative Services/Deputy Town Clerk
• T. Munusami, CEO, Newmarket Public Library
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

​For consideration by Council on April 14, 2025

The meeting was called to order at 1:00 PM.

Mayor Taylor in the Chair

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

1.1

Thelma Twinney

Mayor Taylor paused for a moment to recognize the passing of Thelma Twinney; wife of the late Mayor Ray Twinney and mother-in-law to Councillor Twinney.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

None.

5.

Presentations & Recognitions

5.1

Newmarket Library Community Report 2024

Tracy Munusami, CEO, Newmarket Public Library and Darryl Gray, Chair, Newmarket Public Library Board provided a presentation regarding the Newmarket Library Community Report 2024 including board members, 2024 commitment to the community, expanding outreach horizons, enhancing the Library space for residents, building more collaborations, programs and services, thank you to the community, Newmarket Library by the numbers, thank you to Library team members, and 2025 direction.

Members of Council queried the presenters regarding partnerships with high schools in 2025, annual change in the number of library memberships, Library plans to accommodate an increase in customers, seniors programming, and the interlibrary loan service.

• 1. That the presentation provided by Tracy Munusami, CEO, Newmarket Public Library and Darryl Gray, Chair, Newmarket Public Library Board regarding Newmarket Library Community Report 2024.
  
  
  
  

6.

Deputations

None.

7.

Consent Items

• Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That items 7.4 to 7.9 be adopted on consent. See items 7.1 to 7.3 for motions.
  
  
  
  Carried

7.1

Town Initiated Official Plan Amendment and Zoning By-law Amendment - 230 Davis Drive

• 1. That the report entitled Town Initiated Official Plan Amendment and Zoning By-law Amendment dated April 7, 2025, be received; and,
  2. That the applications for Official Plan Amendment and Zoning By-law Amendment be approved; and,
  3. That Staff be directed to bring forward the By-laws to Council for approval; and,
  4. That Howard Friedman, of HBR Planning Centre Inc., be notified of this action; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.2

Fee Deferral Request for 17175 Yonge Street (Trinity Coptic)

• 1. That the report entitled “Fee Deferral Request for 17175 Yonge Street (Trinity Coptic Foundation)” dated April 7, 2025, be received; and,
  2. That Council approve the additional fee deferrals, as described in this report, for the following:
     • Site Plan application fee;
     • Finance fee;
     • Engineering internal review fee;
     • Community benefit charges (non residential portion);
     • Trail contribution; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.3

Flag of the United States of America in Newmarket Facilities

• 1. That the report entitled Flag of the United States of America in Newmarket Facilities dated April 7, 2025 be received; and, 
  2. That the flag of the United States of America no longer be displayed at all times in Newmarket recreation facilities, namely at ice pads (rinks); and, 
  3. That any request(s) outside of the Municipal Flag Policy and the Proclamation, Lighting and Community Flag Raising Request Policy to officially display an international flag in a place of prominence, at a Newmarket facility be delegated to the Commissioner, Community Services or their designate for review and approval; and,
  4. That Delegation By-law 2016-17 be amended to reflect the delegation to the Commissioner, Community Services or their designate; and,
  5. That staff be directed, where approval has been obtained, to only display the flag of a visiting international team or individual athlete at times and locations where the international tournament or competition is hosted; and, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.4

Annual Status Update for 2023 and 2024 and Multi-Year Accessibility Plan for 2025 to 2029

• 1. That the report entitled “Annual status update for 2023 and 2024 and multi-year accessibility plan for 2025 to 2029” dated April 7, 2025 be received; and,
  2. That the 2023 and 2024 Annual Status Update (Attachment 1) be approved; and,
  3. That the 2025 to 2029 Multi-year Accessibility Plan (Attachment 2) be approved; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.4.1

Multi-Year Accessibility Plan - Draft Accessibility Advisory Committee Meeting Minutes of March 20, 2025

7.5

Housekeeping Amendments to the Consolidated Fire Agreement - Draft Joint Council Committee Meeting Minutes of March 4, 2025

• 1. That the report entitled Housekeeping Amendments to the Consolidated Fire Agreement dated March 3, 2025 be received; and, 
  2. That amendments to the Consolidated Fire Agreement recommended in the attached report to the Joint Council Committee be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.6

Accessibility Advisory Committee Meeting Minutes of November 21, 2024 and November 28, 2024

• 1. That the Accessibility Advisory Committee Meeting Minutes of November 21, 2024 and November 28, 2024 be received. 
  
  
  
  

7.7

Dismantling Anti-Black Racism Advisory Committee Meeting Minutes of December 11, 2024

• 1. That the Dismantling Anti-Black Racism Advisory Committee Meeting Minutes of December 11, 2024 be received. 
  
  
  
  

7.8

Newmarket Public Library Board Meeting Minutes of February 19, 2025

• 1. That the Newmarket Public Library Board Minutes of February 19, 2025 be received. 
  
  
  
  

7.9

Elman W. Campbell Museum Board Meeting Minutes of February 26, 2025

• 1. That the Elman W. Campbell Museum Board Minutes of February 26, 2025 be received. 
  
  
  
  

8.

Action Items

None.

9.

Notices of Motion

None.

10.

Motions Where Notice has Already been Provided

None.

11.

New Business

11.1

Community Fundraiser for the Sponsorship of a Family

Councillor Woodhouse provided an update regarding Community Fundraiser for the Sponsorship of a family including thanking Mayor and Members of Council for attending a fundraiser and money raised.

12.

Closed Session (if required)

Council did not resolve into Closed Session. Mayor Taylor advised that item 12.1 has been withdrawn.

12.1

Personal matters about an identifiable individual, including municipal employees as per section 239(2)(b) of the Municipal Act, 2001.

13.

Adjournment

• Moved by: Councillor Simon
  Seconded by: Councillor Morrison
  1. That the meeting be adjourned at 2:08 PM.
  
  
  
  Carried