Town of NewmarketMinutesElman W. Campbell Museum Board of ManagementMeeting #:Date:Thursday, April 18, 2019Time: 7:30 P.m. - 9:30 P.m.Location:Elman W. Campbell Museum134 Main Street SouthNewmarket, ONMembers Present:Councillor MorrisonRon AtkinsRoss CaisterNorman FriendBillie LockeKathleen JacksonJackie PlayterMembers Absent:Michelle Clayton-WoodStaff Present:W. Broydell, Curatorial AssistantA. Walkom, Legislative Coordinator1.Call to Order 2.Regrets 3.Roundtable of Introductions 4.Appointment of Chair and Vice-Chair Moved by:Ross CaisterSeconded by:Billie Locke That Jackie Playter be appointed as Chair of the Elman W. Campbell Museum Board of Management. CarriedMoved by:Norman FriendSeconded by:Ross Caister That Billie Locke be appointed as Vice-Chair of the Elman W. Campbell Museum Board. Carried5.Orientation Session The Legislative Coordinator provided an orientation presentationconcerning Town By-laws, meeting procedures and the Code of Conduct.6.Approval of Minutes 6.1Elman W. Campbell Museum Board Meeting Minutes of September 21, 2018 Moved by:Ron AtkinsSeconded by:Billie Locke That the Elman W. Campbell Museum Board Meeting Minutes of September 21, 2018 be approved with corrections. Carried7.Business arising from the Minutes 7.1Non museum programs/security issues 7.2Fire Hall Proposal, Master Plan 7.3Front Lawn Sign A temporary A-frame sign has been requested.7.4C.P.T.E.D. (Crime prevention through environment design) – updates New convex mirrors have been installed as a well as a crash bar on the side door.7.5Dishwasher, Installation/plumbing updates 8.Correspondence and Communications Moved by:Billie LockeSeconded by:Kathleen Jackson That the correspondence be received. Carried8.1Quote from Space File regarding Shelving Whitney Broydell advised of the quote regarding storage shelving which would provide additional storage space for art work.Moved by:Ross CaisterSeconded by:Ron Atkins That the expenditure of $1,925.20 for shelving be approved. Carried9.Financial Report Jackie Playter provided a financial report and an overview of the budget to date in 2019.Moved by:Ron AtkinsSeconded by:Norman Friend That the financial report be received. Carried10.Museum Report Whitney Broydell provided a curatorial report which included details of the future closing of the Museum in January 2020 to install new floors.Moved by:Ron AtkinsSeconded by:Billie Locke That the Museum Report be received. Carried11.Friends of the Museum Report Billie Locke provided an update on the recent and upcoming activities and events of the Friends of the Museum, including March Break activities, the D-Day exhibit, and Easter activities.Moved by:Ross CaisterSeconded by:Ron Atkins That the Friends of the Museum Report be received. Carried12.New Business (1) Ron Atkins advised members to review the by-laws regarding the Elman W. Campbell Museum. (2) Ron Atkins advised of the recent news that the Clocktower building will be listed for sale.13.Next Meeting The next meeting will be held May 16, 2019 at 7:30 p.m. at the Museum.14.Adjournment The meeting was adjourned at 8:22 PM.No Item Selected This item has no attachments