Town of Newmarket

Minutes

Committee of the Whole

Meeting #:

Date:

Monday, May 26, 2025

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• P. Noehammer, Acting Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• C. Service, Acting Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Manager of Legislative Services/Deputy Town Clerk
• A. Cammaert, Manager of Planning Services
• B. Worthington, Manager, ASE and AMPS
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

​For consideration by Council on June 2, 2025.

The meeting was called to order at 1:01 PM.

Mayor Taylor in the Chair.

Committee of the Whole recessed from 3:51 PM to 4:00 PM.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk provided the following addition to the agenda:

• Deputation from Doug Selwood regarding items 5.1 and 7.1 - Automated Speed Enforcement, Post Launch Updates

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the addition to the agenda be approved.
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

There are no public hearing matters.

5.

Presentations & Recognitions

5.1

Town of Newmarket Housing Needs Assessment and Inclusionary Zoning

The Manager Planning Services provided introductory remarks. 

Dalton Wudrich and Matt Pipe, SHS provided a presentation regarding the Town of Newmarket Housing Needs Assessment and Inclusionary Zoning regarding housing gap analysis, the study purpose, project components, what is inclusionary zoning, inclusionary zoning provincial regulations, key findings of the inclusionary zoning analysis, inclusionary zoning financial modelling, and next steps. 

Members of Council queried staff and the presenters regarding next steps and how the housing action plan would proceed in relation to the Official Plan, the definition of affordable housing, whether affordable units are subsidized, whether inclusionary zoning is mandated by the province, areas where inclusionary zoning can be implemented, communication with the public on the Town website, how Toronto adjudicates inclusionary zoning, how home ownership is adjudicated and means tested for rental and owned housing, 

Members of Council discussed including accessibility as a parameter of the supply of housing and housing affordability.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the presentation provided Andria Sallese, Senior Planner, Policy; Matt Pipe, SHS; and Dalton Wudrich, SHS regarding the Town of Newmarket Housing Needs Assessment and Inclusionary Zoning be received. 
  
  
  
  Carried

5.2

Automated Speed Enforcement, Post-Launch Updates

The Director of Legislative Services/Town Clerk and the Manager of ASE and AMPS provided a presentation on Automated Speed Enforcement, Post-Launch Updates including background, public awareness efforts, early trends in driver behaviour in automated speed enforced areas, summary of program highlights since launch, and program successes. 

Members of Council queried staff regarding the fee collection process.

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Bisanz
  1. That the presentation provided by Lisa Lyons, Director of Legislative Services/Town Clerk and Ben Worthington, Manager Automated Speed Enforcement (ASE) and Administrative Monetary Penalty System (AMPS) regarding Automated Speed Enforcement, Post-Launch Update be received.
  
  
  
  Carried

6.

Deputations

6.1

Automated Speed Enforcement, Post-Launch Updates

Doug Selwood provided a deputation regarding the Automated Speed Enforcement, Post-Launch Updates including the camera location on Gorham Street, a speed reduction sign, safety of local children, relocation of the camera, and a speed board installation. 

Members of Council queried the presenter regarding east and westbound traffic. 

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That the deputation provided by Doug Selwood regarding Automated Speed Enforcement, Post-Launch Updates be received. 
  
  
  
  Carried

7.

Consent Items

• Moved by: Councillor Broome
  Seconded by: Councillor Morrison
  1. That items 7.1 to 7.3 and 7.6 to 7.9 be adopted on consent. See items 7.4 and 7.5 for motion.
  
  
  
  Carried

7.1

Housing Needs and Inclusionary Zoning Assessment

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the report entitled “Housing Needs and Inclusionary Zoning Assessment” dated May 26, 2025, be received; and,
  2. That the Housing Needs and Inclusionary Zoning Assessment report by SHS Consulting, dated May 2025, be received; and,
  3. That Council authorize staff to initiate the process to develop a Housing Action Plan; and,
  4. That the federal “Housing Needs Assessment – Town of Newmarket” dated May 2025, be received; and,
  5. That Council authorize staff to forward the federal Housing Needs Assessment dated May 2025, to the Ministry of Housing, Infrastructure and Communities Canada and to post the report on the Town’s housing webpage by the June 30, 2025 deadline to meet the federal requirements; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.2

Automated Speed Enforcement, Post-Launch Updates

• 1. That the report entitled Automated Speed Enforcement, Post-Launch Updates dated May 26, 2025, be received; and,
  2. That one full year of data collection be undertaken in order to capture all seasonal and behavioural trends, with a report outlining recommendations for potential program changes or expansion to be brought forward to Council in early 2026; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.3

2025 First Quarter Financial Update

• 1. That the report entitled First Quarter 2025 Financial Update dated May 26, 2025 be received; and,
  2. That changes to the 2025 capital budget and capital spending authority be made as outlined in the report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.4

Downtown Parking Update

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the report entitled Downtown Parking Update dated May 26, 2025 be received; and,
  2. That staff be authorized to proceed with the expansion of the existing parking lot at 500 Water Street; and,
  3. That staff be authorized to proceed with the expansion of the existing parking lot in the Fairy Lake (P2) Public Parking; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.5

2026 Budget Process and Target

• Moved by: Councillor Twinney
  Seconded by: Councillor Simon
  1. That the report entitled 2026 Budget Process and Target dated May 26, 2025 be received; and,
  2. That the proposed budget timelines with a target budget adoption date of December 8, 2025, be approved; and,
  3. That Council confirms the target tax levy for the tax-supported operating budget to be below 3.0%; and,
  4. That endorsement be given to staff to proceed with preparation of the 2026 budgets employing the structure as outlined in this report; and,
  5. That the form and timing of budget submissions for all entities accountable to Council be subject to the process outlined in this report; and,
  6. That the proposed community engagement plan for the 2026 budget be adopted; and,
  7. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.6

Property Tax Rates and By-law for 2025

• 1. That the report entitled Property Tax Rates dated June 2, 2025 be received; and,
  2. That the property tax rates for 2025, as applied to the assessment roll returned in 2024 for 2025 taxation, be set for Town purposes as follows:
     
     Residential 0.362786%
     Multi-Residential 0.362786%
     New multi-residential 0.362786%
     Commercial 0.483267%
     Industrial 0.596129%
     Pipeline 0.333400%
     Farm 0.090696%; and,
     
     
  3. That the applicable Tax Rate By-law, attached as Attachment 1 be forwarded to Council for approval; and,
  4. That the Treasurer, or their designate, if required, may amend the Property Tax Due Dates to meet the statutory notice period set out in S.343 of The Municipal Act, 2001.These due dates may be changed for all properties in all property classes; and,
  5. That the Treasurer be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of March 5, 2025

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of March 5, 2025 be received.
  
  
  
  

7.8

Accessibility Advisory Committee Meeting Minutes of March 20, 2025

• 1. That the Accessibility Advisory Committee Meeting Minutes of March 20, 2025 be received.
  
  
  
  

7.9

Elman W. Campbell Museum Board Meeting Minutes of March 26, 2025

• 1. That Elman W. Campbell Museum Board Meeting Minutes of March 26, 2025 be received.
  
  
  
  

8.

Action Items

None.

9.

Notices of Motion

None.

10.

Motions Where Notice has Already been Provided

None.

11.

New Business

11.1

Central York Fire Services Car Wash

Councillor Broome provided an update regarding the Central York Fire Services car wash and thanked the public for attending.

11.2

Cedar Street

Councillor Kwapis provided an update regarding Cedar Street including electrical wire clean up and overhead lighting.

11.3

Cocoa40

Councillor Kwapis provided an update regarding Cocoa40 including placing fifth in the North American gelato competition and sea turtle gelato. 

11.4

Ward 1 Annual Recycling Day

Councillor Simon provided an update regarding the Ward 1 Annual Recycling Day including event date and time.

11.5

Community Events

Mayor Taylor provided an update regarding community events including Asian Heritage Month, the Farmer's Market, and the Indigenous Hockey Equipment Drive.

12.

Closed Session

• Committee of the Whole resolved into Closed Session at 2:13 PM.

  Committee of the whole (Closed Session) minutes are recorded under separate cover. 

  Committee of the Whole resumed into Open Session at 3:51 PM.

  Moved by: Councillor Bisanz
  Seconded by: Councillor Kwapis

  That the Committee of the Whole resolve into Closed Session to discuss the following matters: 

  1. Automated Speed Enforcement Update - a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239(2)(i) of the Municipal Act, 2001. 
  2. Automated Speed Enforcement Update - a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239(2)(i) of the Municipal Act, 2001. 
  3. Downtown Parking Update - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001. 
  4. Community Recognition - Personal matters about an identifiable individual, including municipal of local board employees as per Section 239(2)(b) of the Municipal Act, 2001.
  
  
  
  Carried

12.1

Automated Speed Enforcement Update

12.2

Automated Speed Enforcement Update

12.3

Downtown Parking Update

12.4

Community Recognition

13.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That the meeting be adjourned at 4:34 PM.
  
  
  
  Carried