Town of Newmarket

Minutes

Special Committee of the Whole

Meeting #:
Date:	Monday, October 28, 2019
Time:	10:00 A.m. - 12:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney (10:01 AM - 10:15 AM & 10:29 AM - 12:05 PM)
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz (10:01 AM - 11:31 AM)

Members Absent:

• Councillor Morrison

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• M. Mayes, Director of Financial Services/Town Treasurer
• J. Grossi, Legislative Coordinator

For consideration by Council on November 11, 2019.
The meeting was called to order at 10:01 AM.
Mayor Taylor in the Chair.

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1.

Additions & Corrections to the Agenda

None.

2.

Declarations of Pecuniary Interest

None.

3.

Presentations

3.1

Rate Supported Operating Budget & Capital Budget

The Commissioner of Corporate Services introduced the Director of Financial Services/Treasurer.

The Director of Financial Services/Treasurer provided a presentation regarding the 2020 Rate-Supported Operating Budget and Capital Budget. He provided the rate-supported operating budget targets based on the 6-year plans, the restrictions applied to the 2020 capital budget, and the capacity review regarding capital carryovers. 

Members of Council queried Staff regarding Newmarket water rates in comparison to York Region, the capacity review regarding the 2019 capital carryovers and 2020 new capital requests, and specific projects in the decision packages.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the presentation provided by the Director of Financial Services/Treasurer regarding the 2020 Rate-Supported Operating Budget and Capital Budget be received. 
  
  Carried

4.

Deputations

4.1

Old Main Street North Tertiary Plan 

Sonya Reiter provided a deputation regarding the Old Main Street Tertiary Plan and requested that the Engineering Master Plan Study be included in the 2020 budget.

• Moved by: Councillor Simon
  Seconded by: Councillor Broome
  1. That the deputation provided by Sonya Reiter regarding the Old Main Street Tertiary Plan be received. 
  
  Carried

4.2

Old Main Street North Tertiary Plan 

Trudy Baker provided a deputation regarding the Old Main Street Tertiary Plan and requested that the Engineering Master Plan Study be included in the 2020 budget.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the deputation provided by Trudy Baker regarding the Old Main Street Tertiary Plan be received. 
  
  Carried

4.3

Neighbourhood Network

Erin Cerenzia, Neighbourhood Network, provided an introduction to Kim Clark, Gazelle and Company.

Kim Clark provided a deputation regarding Neighbourhood Network's initiative to be a lead community partner for an initiative related to engagement and inclusion. She outlined the collaboration with the municipalities of Aurora, East Gwillimbury, and Newmarket, and asked Council for $20,000 to fund a portion of the project.

Members of Council queried the deputants regarding engagement and inclusivity training, private sector involvement, and project timelines. 

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the deputation provided by Erin Cerenzia, Neighbourhood Network, and Kim Clark, Gazelle and Company, regarding Neighbourhood Network be received. 
  
  Carried

5.

Items

5.1

2020 Preliminary Draft Rate-Supported Operating Budgets

• Moved by: Councillor Twinney
  Seconded by: Councillor Woodhouse

  1. That the report entitled 2020 Preliminary Draft Rate-Supported Operating Budgets dated October 28, 2019 be received; and,

  2. That subject to any additional direction from Committee, that the proposed budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on November 25, 2019.

  
  Carried

5.2

2020 Preliminary Draft Capital Budget

• An alternate resolution was presented and is noted below in bold. 

  Moved by: Councillor Kwapis
  Seconded by: Councillor Broome
  1. That the report entitled 2020 Preliminary Draft Capital Budget dated October 28, 2019 be received; and
  2. That subject to any additional direction from Committee, that the proposed budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on November 25, 2019; and,
  3. That Staff report to Council with additional information regarding items raised by Council in the capital decision packages. 
  
  Carried

5.2.1

Correspondence

• Moved by: Councillor Twinney
  Seconded by: Councillor Broome
  1. That the correspondence related to the 2020 Preliminary Draft Capital Budget be received. 
  
  Carried

6.

Adjournment

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Kwapis
  1. That the meeting be adjourned at 12:05 PM.
  
  Carried