Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darryl Gray
  • Kelly Broome
  • Victor Woodhouse
  • Councillor Morrison
  • Neila Poscente
  • Beth Stevenson
  • Rex Taylor
Staff Present:
  • Tracy Munusami, CEO
  • David di Giovanni, Manager, Programs and Community Engagement
  • Biagio Rachiele, Manager, Library Operations
  • Lianne Bond, Administrative Coordinator

​​

1.
Call to Order

 

The Chair called the meeting to order at 5:35 pm.

2.
Adoption of Agenda Items

 

2.1
Adoption of the Regular Agenda

 

2.2
Adoption of the Closed Session Agenda

 

2.3
Adoption of the Consent Agenda Items

 
  • Motion25-12-188
    Moved byVictor Woodhouse
    Seconded byBeth Stevenson

    That items 2.1 to 2.3 be approved and adopted as presented.

    Carried

3.
Deputation - Gordon Prentice

This item has attachments. 
1.DEPUTATION 17 December 2025.pdf

Gordon Prentice provided a deputation regarding concerns on the accuracy of the statistics that are reported to the Library Board related to the Library's definition an active card holder and membership renewals. 

  • Motion2025-12-189
    Moved byVictor Woodhouse
    Seconded byRex Taylor

    That the Library Board receive the deputation from Gordon Prentice regarding Library statistical reporting.

    Carried

4.
Declarations

 

None were declared.

5.
Consent Agenda Items

 

5.1
Adoption of the Regular Board meeting minutes for November 19, 2025

This item has attachments. 
1.2025-11-19 Board minutes.pdf

5.2
Strategic Operations Report for November

This item has attachments. 
1.2025-11 Strategic Operations Report November.pdf
  • Motion25-12-190
    Moved byNeila Poscente
    Seconded byTrevor Morrison

    That items 5.1 to 5.2 be approved and adopted as presented.

    Carried

6.
Reports

 

6.1
Library Statistics

This item has attachments. 
1.2025-12 Library Statistics.pdf

The report outlined how library statistical information is gathered and reported to the Library Board and the Ministry of Tourism, Culture and Gaming. Current quarterly reporting offers a high-level overview aligned with the Library's strategic priorities. 

In order to offer input on what data should be reported each quarter, the Library Board agreed that a Working Group be struck in Q1, comprised of members of the Board and Library staff, to identify, review, and recommend the key statistics, performance measures, and community outcomes that matter most to the Newmarket Public Library.

  • Motion25-12-191
    Moved byKelly Broome
    Seconded byRex Taylor

    That the Library Board receive the report for information;

    And that the Library Board adopts the current method of reporting statistics for the 2026 reporting period;

    And that The Library Board directs staff to explore and evaluate alternative methods of reporting library statistics, and to incorporate these considerations into the next strategic planning process;

    And that a Working Group be struck in Q1, comprised of members of the Board and Library staff, to identify, review, and recommend the key statistics, performance measures, and community outcomes that matter most to the Newmarket Public Library; and that this work be used to inform and integrate into the upcoming Strategic Plan, with the Working Group reporting back in Q2 with findings and recommendations.

     

    Carried

7.
Business Arising

 

7.1
Library Board Action List

This item has attachments. 
1.2025-12-17 Library Board Action Tracking List.pdf

The Library Board reviewed the Action List.  

  • Motion25-12-192
    Moved byVictor Woodhouse
    Seconded byKelly Broome

    That the Library Board receive the Action List as presented.

    Carried

8.
New Business

 

There was no new business.

9.
Closed Session

 

9.1
That the Library Board move into a Closed Session for matters relating to labour relations or employee negotiations. R.S.O.1990,Chapter 44, 16.4 (d)

 
  • Motion25-12-193
    Moved byKelly Broome
    Seconded byTrevor Morrison

    That the Library Board move in to Closed Session at 6:00 pm for the following:

    a. matters relating to labour relations or employee negotiations. R.S.O.1990,Chapter 44, 16.4 (d)

    Carried
  • Motion25-12-194
    Moved byVictor Woodhouse
    Seconded byRex Taylor

    That the Library Board move out of Closed Session at 6:05 pm.

    Carried
  • Motion25-12-195
    Moved byNeila Poscente
    Seconded byRex Taylor

    Motion Arising from Closed Session:

    That the Library Board receive the verbal update on labour relations as presented.

    Carried

10.
Dates of Future Meetings

 

11.
Adjournment

 
  • Motion25-12-196
    Moved byKelly Broome
    Seconded byBeth Stevenson

    That there being no further business the meeting adjourn at 6:07 pm.

    Carried
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