Town of Newmarket
Agenda
Committee of the Whole

Meeting #:

Date:

Monday, October 21, 2024

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on October 16, 2024. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

There are no public hearing matters. 

5.

Presentations & Recognitions

5.1

2025 Preliminary Draft Capital and Rate-Supported Operating Budgets

Note: Andrea Tang, Director of Financial Services/Treasurer will provide a presentation on this matter.

• 1. That the presentation provided by Andrea Tang, Director of Finance/Treasurer regarding 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets be received. 

5.2

Newmarket Residential Parking Study

Note: Brett Sears, Senior Project Manager, WSP Canada will provide a presentation on this matter.

• 1. That the presentation provided by Brett Sears, WSP Canada regarding Residential Parking Study be received. 

6.

Deputations

6.1

Animal Control By-law Amendments

Note: Kristen Martyn will provide a deputation on this matter.

• 1. That the deputation provided by Kristen Martyn regarding Animal Control By-law Amendments be received. 

7.

Consent Items

7.1

2025 Preliminary Draft Capital and Rate-Supported Operating Budgets

• 1. That the report entitled 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets dated October 21, 2024 be received; and,
  2. That subject to any additional direction from Committee, the proposed Capital Budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 2, 2024; and,
  3. That the proposed list of Capital Projects be included in the Capital Program for 2025, subject to changes that may be made by Council during the year; and,
  4. That subject to any additional direction from Committee, the proposed Rate-Supported Operating Budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 2, 2024; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

Animal Control By-law Amendments

• 1. That the report entitled “Animal Control By-law Amendments” dated October 21, 2024 be received; and,
  2. That Council approve the proposed amendments to Animal Control By-law 2020-30; and,
  3. That Council approve the proposed amendments to AMPS By-law 2024-16; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2.1

Correspondence - Emily Bonia - Animal Control By-law Amendments

• 1. That the correspondence provided by Emily Bonia regarding Animal Control By-law Amendments be received. 

7.3

Zoning By-law Amendment Application - 17255 Yonge Street - Canadian Mental Health Association York Region South Simcoe

• 1. That the report entitled Zoning By-law Amendment Application – 17255 Yonge Street – Canadian Mental Health Association York Region South Simcoe dated October 21, 2024 be received; and,
  2. That the Zoning By-law Amendment, as submitted by Canadian Mental Health Association York Region South Simcoe, be approved; and,
  3. That Canadian Mental Health Association York Region South Simcoe be notified of this action; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

Non-Competitive Renewal of Oracle Licensing

• 1. That the report entitled “Non-Competitive Renewal of Oracle Licensing” dated October 21, 2024 be received; and,
  2. That Oracle Canada ULC (“Oracle”) software licensing, along with related support and maintenance continue to be acquired on a non-competitive basis for the next five (5) years from October 2024 to October 2029, at an approximate cost of $200,000 plus HST per year; and,
  3. That the Director of Information Technology and the Manager, Procurement Services be authorized to execute any agreements or documents that are necessary; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

Central York Fire Services - Joint Council Committee Meeting Minutes of September 10, 2024

• 1. That the Central York Fire Services Joint Council Committee meeting minutes of September 10, 2024 be received.

7.5.1

Cost Recovery Program Enhancement

Note: Central York Fire Services - Joint Council Committee recommended the following motion at its September 10, 2024 meeting for Council's consideration: 

• 1. That Fire Services Report CL-JCC-2024-03 dated September 10, 2024, entitled Cost Recovery Program Enhancement be received; and,
  2. That a cost recovery program to recover firefighting costs on behalf of Central York Fire Services for incidents pertaining to property damage on a percentage basis as further described in this report be approved; and,
  3. That a by-law to authorize cost recovery with respect to fire department specific response be established; and,
  4. That the fees for cost recovery through Fire Marque Inc. be established through the Fees and Charges By-law 2023-76 as amended.

7.6

Newmarket Economic Development Advisory Committee meeting minutes of February 13, 2024

• 1. That the Newmarket Economic Development Advisory Committee meeting minutes of February 13, 2024 be received.

7.7

Elman W. Campbell Museum Board meeting minutes of June 26, 2024

• 1. That the Elman W. Campbell Museum Board meeting minutes of June 26, 2024 be approved. 

7.8

Main Street District Business Improvement Area Board of Management meeting minutes of September 4, 2024

• 1. That the Main Street District Business Improvement Area Board of Management meeting minutes of September 4, 2024 be received.

8.

Action Items

9.

Notices of Motion

10.

Motions Where Notice has Already been Provided

10.1

Parking Review on Journey's End Circle

Note: Councillor Twinney provided notice of the below motion at the October 7, 2024 Council meeting. 

• 1. That Staff be directed to assess the parking situation on Journey's End Circle and recommend a parking restriction strategy to ensure that the roadway is safely passable and not blocked by large trucks and busses. 

11.

New Business

12.

Closed Session

12.1

NT Power

Personal matters about an identifiable individual including municipal employees, as per Section 239 2(b) of the Municipal Act, 2001.

13.

Adjournment