Town of Newmarket
Agenda
Committee of the Whole

Meeting #:

Date:

Monday, June 16, 2025

Time:

1:00 P.m. - 5:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on June 11, 2025. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

How to get involved with planning applications (item 4.1)

Newmarket Council will not be making any final decisions at this meeting in relation to item 4.1, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or providing a deputation during the meeting. To learn more about how to get involved, please email [email protected] and include your contact information (name and phone number).

4.1

Official Plan Amendment and Zoning By-law Amendment - 62 Bayview Parkway - York Region

Note: Qianqiao (Harry) Zhu, Senior Planner, Arcadis will provide a presentation on this matter.

• 1. That the presentation provided by Qianqiao (Harry) Zhu, Senior Planner, Arcadis regarding Official Plan Amendment and Zoning By-law Amendment - 62 Bayview Parkway - York Region be received. 

5.

Presentations & Recognitions

5.1

Canadian Association of Municipal Administrators (CAMA) Municipal Inspiring Workplace Award for a Population Between 20,001 and 100,000

Note: Gary Kent, CAMA Second Vice President and Board Member-at-Large (For Municipalities with a Population Over 100,000) and Chief Administrative Officer, Region of Peel will provide a presentation on this matter.

A video will play regarding this matter.

• 1. That the presentation provided by Gary Kent CAMA Board Member-at-Large (For Municipalities with a Population Over 100,000) and Chief Administrative Officer, Region of Peel be received.

5.2

Community Economic Development Partnership with Shorefast - Presentation

Note: Zita Cobb, Founder and CEO, Shorefast and Tasha Freidus, Fellow Shorefast Institute for Place-Based Economies, Shorefast will provide a verbal presentation on this matter.

• 1. That the presentation provided by Zita Cobb and Tasha Freidus, Shorefast regarding the Community Economic Development Partnership with Shorefast presentation be received.

5.3

Future Newmarket - Official Plan Review and South of Davis Area Policy Directions Report

Note: Matt Alexander, WSP Canada will provide a presentation regarding this matter.

• 1. That the presentation provided by Andria Sallese, Senior Policy Planner and Matt Alexander, Project Manager, WSP Canada regarding Future Newmarket - Official Plan Review and South of Davis Area Policy Directions be received. 

5.4

Residential Winter Windrow Opening Service - Presentation

Note: Jeff Bond, Business Operations Specialist and Mark Gregory, Manager Operations will provide a presentation regarding this matter.

• 1. That the presentation provided by Jeff Bond, Business Operations Specialist and Mark Gregory, Manager Operations regarding the Residential Winter Windrow Opening Service report be received.

6.

Deputations

7.

Consent Items

7.1

Official Plan Review and South of Davis Area Policy Directions Report

• 1. That the report entitled “Official Plan Review and South of Davis Area Policy Directions”, dated June 16, 2025, be received; and,
  2. That the report entitled “Official Plan Review Policy Directions Report” by WSP Canada Inc., dated May 2025 (Attachment 1), be endorsed in principle; and,
  3. That the report entitled “South of Davis Area Policy Directions Report” by WSP Canada Inc., dated May 2025 (Attachment 2), be endorsed in principle; and,
  4. That the document entitled “Future Newmarket Vision” dated May 2025, (Attachment 3), be endorsed in principle; and,
  5. That the “Phase 3 – Policy Directions Engagement Summary for the Official Plan Review and South of Davis Area”, dated May 2025 (Attachment 4), be received; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

2025 Asset Management Plans

• 1. That the report entitled 2025 Asset Management Plans dated June 16 be received; and,
  2. That the attached 2025 Asset Management Plans be approved, subject to the annual budget process, and;
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

Community Economic Development Partnership with Shorefast

• 1. That the report entitled Community and Economic Innovation Partnership with Shorefast dated June 16, 2025 be received; and,
  2. That the partnership and enclosed scope of work be endorsed; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

Item 7.2 of the draft Central York Fire Services - Joint Council Committee meeting minutes of June 3, 2025

• The Central York Fire Services - Joint Council Committee recommends to Council:

  1. That Fire Services Report JCC-2025-07 First Quarter 2025 Central York Fire Services (CYFS) Financial Update dated June 3, 2025, be received; and,
  2. That the new capital request of $240,000 for the replacement of three Fire vehicles be approved.  

7.5

2024 Financial Statements and Auditor's Findings

• 1. That the report entitled 2024 Financial Statements and Auditor’s Report dated June 16, 2024, be received; and,
  2. That the Draft 2024 Consolidated Financial Statements for the Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA, the Financial Statement Discussion and Analysis prepared by staff, and the Audit Findings Report from KPMG LLP be adopted; and,
  3. That Council adopt the 2024 Financial Statements for the Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA as endorsed by the Audit Committee; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

Items 6.1.1 and 6.1.2 of the draft Audit Committee Meeting Minutes of June 21, 2025

• The Audit Committee recommends to Council:

  1. That the Consolidated Financial Statements of The Corporation of Town of Newmarket for the year ended December 31, 2024 be approved; and,
  2. That the Financial Statements of Town of Newmarket Main Street District Business Improvement Area for the year ended December 31, 2024 be approved.

7.7

Appointment Committee Meeting Minutes of November 20, 2024

• 1. That the Appointment Committee meeting minutes of November 20, 2024 be received.

7.8

Heritage Newmarket Advisory Committee Meeting Minutes of February 18, 2025

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of February 18, 2025 be received. 

7.9

Central York Fire Services Joint Council Committee meeting minutes of March 4, 2025

• 1. That the Central York Fire Services Joint Council Committee meeting minutes of March 4, 2025 be received. 

7.10

Elman W. Campbell Museum Board Meeting Minutes of April 23, 2025

• 1. That the Elman W. Campbell Museum Board Meeting Minutes of April 23, 2025 be received. 

7.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of May 7, 2025

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of May 7, 2025 be received. 

7.12

Newmarket Public Library Board Meeting Minutes of March 19, 2025

• 1. That the Newmarket Public Library Board Meeting Minutes of March 19, 2025 be received. 

8.

Action Items

8.1

Residential Winter Windrow Opening Service

• 1. That the report entitled Residential Winter Windrow Opening Service dated June 16, 2025 be received; and,
  2. That Council select one of the program options for residential windrow clearing services or to not provide residential windrow clearing service; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

Notices of Motion

10.

Motions Where Notice has Already been Provided

11.

New Business

12.

Closed Session

12.1

Litigation Matter Ward 5

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per section 239 (2)(e) of the Municipal Act, 2001.

12.2

Human Resources Update

Personal matters about an identifiable individual, including municipal of local board employees as per Section 239(2)(b) of the Municipal Act, 2001.

12.3

Draft Appointment Committee (Closed Session) Meeting Minutes of June 9, 2025

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001. 

12.4

Appointment Committee (Closed Session) meeting minutes of November 20, 2024

13.

Adjournment